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Home My WebLink About2024-10-15_Departmental Agendas_Meeting No. 1194 CHIEF CLERK'S AGENDA October 15, 2024 SPECIAL ORDER OF BUSINESS: NEW BUSINESS: Chief Clerk respectfully requests the Commissioners approve the reappointment of Brandi Miller to the CYS Advisory Board and the appointment of Dipesh Patel to the Housing Authority Board. Chief Clerk, on behalf of the Controller, respectfully requests the Commissioners approve an agreement with Michael Clarke, Esq. to provide solicitor services for the Controller's office. The agreement is in the amount of$300/month, is effective October 17, 2024, and shall be continuous until terminated by either party. Chief Clerk respectfully requests the Commissioners rescind the August 15, 2024, vote to terminate the maintenance agreement with MRA, Inc. and reinstate the maintenance agreement dated March 1, 2024 with MRA, Inc. for the existing 911 county communication system. Chief Clerk respectfully requests the Commissioners approve Addendum No. 2, to the original agreement between the County and the Washington County Authority. This Addendum will enable and authorize the Authority to provide advisory services and assistance to the County for future planning and anticipated rollout with respect to Project Management, as outlined in the original agreement, and credit for their monthly stipend against their debt obligation to the County. Chief Clerk respectfully requests the Commissioners approve a cell tower lease agreement with the City of Washington for the cell tower located in Washington Park, pursuant to the terms and conditions approved by the Solicitor. MEMORANDUM October 15, 2024 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—October 15, 2024 1. Planning—SPC Agreement Planning Commission recommends approval of an agreement with Southwestern Pennsylvania Corporation (SPC) for the 2024-2025 Unified Planning Work Program in the amount to be reimbursed of$17,784.00. FY 2024-2025 will reflect $17,784.00 and $4,446.00 of in-kind match respectively. HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: CINDY GRIFFIN FROM: ANDREAJOHNSTON DIRECTOR OF HUMAN RESOURCES SUBJECT: AGENDA ITEMS FOR 10/15/24 MEETING DATE: OCTOBER 10, 2024 Human Resources respectfully requests the Board of Commissioners approve the renewal of the professional services contract with The Wilfred R. Cameron Wellness Center. The purpose of this contract is to provide employee wellness services. The rates of the contract will remain the same and will be effective January 1, 2025 through December 31, 2025. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT: Agenda Meeting October 15, 2024 1. Behavioral Health and Developmental Services—Provider Agreement Behavioral Health and Developmental Services is respectfully requesting approval of the following provider agreement with BHC/Advanced Services,Inc. to implement the Person- Centered Forensics Service Funding initiative that will provide assistance to identified individuals having qualified mental health diagnoses who are involved in the forensic system for the period July 1, 2024, through June 30, 2025. The contract authorization amount is $233,703.00 and no additional county funds are required. 2. Human Services—MATP Provider Agreement Human Services is respectfully requesting approval to enter into an agreement with the Washington County Transportation Authority for one time funding provided by the Pennsylvania Department of Human Services for a driver retention program for the MATP program in the amount of$241,078.00 for the period of July 1, 2023, through June 30, 2024, and no county funds are required. 3. Human Services—Emergency Shelter Grant Agreements Human Services is respectfully requesting approval of the following provider agreements for emergency shelter services for the period of July 1, 2024, through December 31, 2025. The funds are provided by the U.S. Department of Housing and Urban Development and no county funds are required. PROVIDER AMOUNT Domestic Violence Services of Southwestern PA $ 48,000 Blueprints $ 111,000 Total $ 159,000 4. Human Services—Agreement Human Services is respectfully requesting approval of an agreement with Southwestern Pennsylvania Area Agency on Aging for the provision of Home Delivered Meals for the period of July 1, 2024, through June 30, 2025. The contract authorization amount is $50,000.00 and no county funds are required. 5. Human Services—Homeless Assistance Program (HAP) Human Services is respectfully requesting approval to enter an agreement with Domestic Violence Services of Southwestern PA to provide homeless assistance services for the period of July 1, 2024, through June 30, 2025,in the amount of$13,500.00. No county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk NICK SHERMAN,CHAIRMAN "yam Director of Purchasing ELECTRA JANIS,VICE CHAIR i'i Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS REV#1 FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: OCTOBER 10,2024 SUBJECT: AGENDA ITEMS FOR OCTOBER 15, 2024-MIN#1194 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid Contract Awards 1.Bid Contract Award-Cross Creek Concrete-#092424-CCC Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners approve the bid contract award for#092424-CCC Cross Creek Concrete project to AMS Construction and Remodeling LLC of Donora PA as the lowest,most responsive,most responsible bidder. If approved,this agreement will be effective DOA through project completion and final payment at the bid submitted project price of$88,762.00. 2.Bid Contract Award—Harmon Creek Bridge No. 7-#100824-HC7 Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners approve the bid contract award for#100824-HC7,Harmon Creek Bridge No. 7 project to Alex E.Paris Contracting Company,Inc. of Atlasburg,PA as the lowest,most responsive,most responsible bidder. If approved,this agreement will be effective DOA through project completion and final payment at the bid submitted project price of$272,000.00. 1 B. Authorization to Bid/Request Proposals 1. Surveying Services RFP Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners authorize the advertising for proposals for farmland preservation surveying services. 2.MDJ Office Space RFP Purchasing, on behalf of Court Administration,respectfully requests the Board of County Commissioners authorize the advertising for proposals for office space leasing or procurement for MDJ Kanalis and MDJ Porter. 3.Re-bid Joint Municipal Purchasing Program (JMPP Winter) Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners authorize the advertising for the rebidding of the winter JMPP. 4.Books& Publications RFP Purchasing,respectfully requests the Board of County Commissioners authorize the advertising for proposals for Books and Publications,including PA Statue publications, PA Commonwealth Court rules,PA Crimes code,PA Criminal Justice,etc. IL AGREEMENTS/CONTRACTS/ADDENDUM/PURCHASES A. Professional Service Agreements 1. Comcast Business Agreement Purchasing, on behalf of IT for Conflict Counsel,respectfully requests the Board of County Commissioners enter into a service agreement with Comcast Business for business internet service for a total monthly cost of$122.90 and a onetime installation fee of$99.95. The internet will be used for primary internet service at the Tershel and Associates building for Conflict Counsel. If approved,this Agreement will be effective September 20,2024, and shall continue month to month until amended or terminated pursuant to the agreement. 2. Comcast Business Agreement Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners enter into a service agreement with Comcast Business for business video and voice/phone service for a total monthly cost of$128.70 and a onetime installation fee of $265.00. The service will be used for the auxiliary PSAP at the Washington County airport facility. If approved,this Agreement will be effective DOA 2024, and shall be effective for a 36- month term until amended or terminated pursuant to the agreement. 3. Comcast Business Agreement Purchasing, on behalf of IT,respectfully requests the Board of County Commissioners enter into a service agreement with Comcast Business for business internet and voice service for a total monthly cost of$322.89 and a onetime installation fee of$99.95. The internet will be used for primary internet and voice service at the County's newly acquired 371 W Chestnut location. If approved,this Agreement will be effective DOA 2024, and shall be effective for a 36- month term until amended or terminated pursuant to the agreement. 2 4.#121923-911 Equip Maintenance RFP—Termination Withdrawal Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners rescind the termination of our 9-1-1 Equipment and Maintenance agreement for the maintenance of the existing radio system and the as needed, as requested services that may arise from this agreement with MRA Incorporated,Washington,PA. If approved,this agreement will return to the original terms and conditions of contract #121923-911 Maintenance. Billings will reference the original agreement,effective September 30,2024,through the end of the initial term,February 28,2026,unless otherwise terminated or amended pursuant to the terms therein. 5. Cloud Services-Contract#093015-RFP-Server Purchasing, on behalf of Carrie Fundy,Director of Information Technology,respectfully requests the Board of County Commissioners approve the renewal agreement with Ideal Integrations,Pittsburgh PA, for the provision of DUO MFA providing a Multifactor for the County's Email,VPN and Privileged access and Remote Desktop services for 900 users across the County campus. The contract also includes the county Email Exchange server and Email Archives. If approved,the monthly recurring cost of$5,601.89 to be funded from the IT Operating Budget. Note: This System will help to prevent unauthorized access to our network by prompting for an additional code or methods of verification. III. PA STATE CONTRACT/COSTARS A. COSTARS/DGS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract.All items are being purchased from the PA State. Contract/Costars. 1. COSTARS 20—Laboratory Supplies-908 Devices Purchasing, on behalf of District Attorney,Walsh,respectfully requests the Board of County Commissioners approve the purchase of(2) 908 Spectrometers,along with supplies for the Washington County Drug Task Force via 908 Devices,Inc.,Boston,MA, from PA State Contract,COSTARS 20. If approved,the estimated cost of$184,546.40 will be paid from the PCCD Quantitative Analysis,Grant as approved on MIN#1180 on 02/15/24. IV. DONATION A. Donation Resolution—Dump Truck 1.Backhoe Donation The Purchasing Department,as per Section 1805 of the County Code governing the sale or disposition of personal property of the County,respectfully requests the Board of County Commissioners authorize the resolution for the donation of a case backhoe from the Washington County Redevelopment Authority(Airport)to be utilized at the Washington County Parks. The Authority has completed the"Application for Donation"application and have met all required criteria. 3 2. TV Donation The Purchasing Department,as per Section 1805 of the County Code governing the sale or disposition of personal property of the County,respectfully requests the Board of County Commissioners authorize the resolution for the donation of a TLC Roku TV from the Penn State Extension to be utilized in any conference room at the Crossroads Building.Penn State Extension has completed the"Application for Donation"application and have met all required criteria. MIN#1194,Dated 10/17/2024. 4 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON RAC w 100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301 Lei 1955 Lu 111{ PRONE 724-228.6875 TOLL FREE t-888-731-2154 FAX 724-228-6829 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@raviv.net NICK SHERMAN,CHAIRMAN LAURAL ZIEINIBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: October 15, 2024 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Charleroi Demolition Proiect No. LS 23-06B This project involves the environmental remediation and demolition of a commercial structure located at 421 McKean Avenue, Charleroi. Contractor: J.R. Moran Contracting, Inc. Contract Award: $85,800.00 Funding: Local Share Account Funds Award Date: October 17, 2024 Washington Demolition BMP 24-01 This project involves the demolition and site clearance of 15 North Main Street in the City of Washington. Contractor: J.R, Moran Contracting, Inc. Contract Award: $87,500.00 Funding: Washington County Blight Mitigation Funds Award Date: October 17, 2024 1Z Signature