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HomeMy WebLinkAbout2024-10-03_Commissioners' Minutes No. 1193_APPROVED 2423 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR I IMITFO F1R0M1KV_ Minute No. 1193 October 3, 2024 The Washington County Commissioners met in regular session in Public Meeting Room G-16, in the Crossroads Center at 95 West Beau Street,Washington,PA,with the following members in attendance: Commissioners Nick Sherman, Electra Janis,and Larry Maggi. Also present were Solicitor Gary Sweat;Chief of Staff Daryl Price;Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson; Administrative Assistants Heather Wilhelm,Casey Grealish and Randi Marodi;Human Resources Director Andrea Johnston; Acting Controller Heather Sheader and Deputy Controller Brittany Mosco;Pastor Bill Lawler from Avery United Methodist Church;Public Safety Director Gerald Coleman;Prothonotary Laura Hough and Clerk of Courts Ray Phillips;Alexandra Brooks, COO of Domestic Violence Services of Southwestern PA;and resident Annie Shaner. Mr. Sherman called the meeting to order at approximately 10 a.m. and announced the meeting was being video and audio live streamed through YouTube and via the Commissioners' racebook page. Mr. Sherman introduced Pastor Bill Lawler from Avery United Methodist Church,who led the meeting in prayer. Mr. Sherman then introduced Public Safety Director Gerald Coleman,who led with the Pledge of Allegiance. Mr. Sherman entertained a motion to approve Minute No. 1191, dated September 19,2024 and Minute No. 1192, dated September 23,2024. Moved by Ms. Janis;seconded by Mr. Maggi, approving Minute No. 1191 and Minute No. 1192,as written. Roll call vote taken: Mr. Maggi—Yes;leis.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Ms.Janis read a proclamation declaring October 2024 as Domestic Violence Awareness Month in Washington County. Moved by Ms. Janis;seconded by Mr. Maggi to approve the proclamation. Roll call vote taken: Mr. Maggi-Yes;Ms. Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Accepting the proclamation was Alexandra Brooks,COO of Domestic Violence Services of Southwestern PA. Ms. Brooks thanked the Board for their continued support of domestic violence services. She then explained how domestic violence affects people from all walks of life and told a story about how it isn't readily noticeable and advised the audience to encourage people to seek services and know there is no shame for victims. Mr. Sherman thanked Ms. Brooks, stating how amazing her organization is and how they, are always there for the residents of Washington County. AGENDA COMMENTS None. COMMISSIONERS' RESPONSES None. 2424 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA JenF�u�a�r�a.,�aQe491 kV OLD BUSINESS BID CONTRACT EXTENSIONS Solicitor Sweat recommended the Board, on behalf of Purchasing and the Redevelopment Authority of the County of Washington,approve Change Order No. 1 to Cast and Baker for the Airport Southside Taxiway Project. The change order includes increased electrical item costs, the reduction of waterline laterals quantities, and additional calendar days, as previously agreed upon. This change was reviewed and recommended by RAWC and Gannett Fleming TranSystems, and represents a project cost reduction of$9,850. Moved by Ms. Janis, seconded by Mr. Maggi approving Change Order No. 1 to Cast and Baker,with a project cost reduction of$9,850. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2425 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA LIMITED El808491KV NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval,the appointment of Snehal Patel to the Housing Authority Board. Moved by Ms.Janis, seconded by Mr. Sherman approving the above-mentioned board appointment. Before roll call,Mr. Maggi asked Mr. Sherman and Ms.Janis if they knew this gentleman, saying he did not. He also asked if he lived in the county. Mr. Sherman replied, "Yes" and said he was a good guy. He also stated that Mr. Patel lives in Peter's Township. Roll call vote taken: Mr.Maggi- No;Ms. Janis -Yes;Mr. Sherman-Yes. Motion carried. Chief Clerk,on behalf of the Planning Commission,presented to the Board for their consideration and approval,an agreement with PennDOT for a$2.75 million reimbursement to the counts- for the rehabilitation of Cross Creek Bridge#33. This will be fully funded with federal monies, and no county match is required.Approval also designates signing authority to the Chairman of the Board of Commissioners. Moved by Ms.Janis,seconded by Mr. Maggi approving the agreement with PennDOT for a $2.75 million reimbursement. Roll call vote taken: Mr.Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk,on behalf of the Planning Commission,presented to the Board for their consideration and approval,an agreement with PennDOT for a$2.9 million reimbursement to the county for the rehabilitation of Chartiers Creek Bridge #42.This will be fully funded with federal monies,and no county match is required.Approval also designates signing authority to the Chairman of the Board of Commissioners. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with PennDOT for a $2.9 million reimbursement. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk,on behalf of the Planning Commission,presented to the Board for their consideration and approval,the authorization to submit an equipment voucher request to the Department of Energy in the amount of up to$233,750 to purchase electric vehicles and charging stations for the Sheriffs use in county parks. Approval also designates signing authority to the Chairman of the Board of Commissioners. Moved by Ms.Janis, seconded by Mr. Sherman authorizing the submission of an equipment voucher request to the Department of Energy in the amount of up to$233,750. Roll call vote taken: Mr. Maggi-Yes;Ms. Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. 2426 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA .IMF.LLIflALT.ECi.E]9Q&4�t_M�Y Chief Clerk, on behalf of the Planning Commission,presented to the Board for their consideration and approval, the authorization to submit a grant request in the amount of$1 million under the Local Share Account (LSA) grant program for the continued rehabilitation of Exhibit Hall 1 at the Washington County Fairgrounds. Total project costs are estimated to be $1.2 million,which will require a $200,000 match with Fair Gas Lease and Act 13 Greenways funds. Moved by Ms.Janis, seconded by Mr. Sherman authorizing the submission of a grant request in the amount of$1 million under the LSA grant program. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes; Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk, on behalf of Finance and the District Attorney,presented to the Board for their consideration and approval, a Pennsylvania Commission on Crime and Delinquency (PCCD) subgrant award in the amount of$100,500 for the Washington County Drug Task Force NIBRS compliance project. The project period is from October 1, 2024 through September 30, 2026, and no county funds are required. Moved by Ms. Janis, seconded by Mr. Maggi approving the PCCD subgrant award in the amount of$100,500 for the period of October 1, 2024 through September 30,2026. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Finance and the Courts,presented to the Board for their consideration and approval, a renewal agreement with Washington Drug and Alcohol Commission (WDAC) for the Saturday Teen Education Program (STEP). The agreement is in the amount of $32,500,is for the period of May 1,2024 through April 30, 2025, and will be fully funded through Act 198 Substance Abuse, Education,and Demand Reduction monies. Moved by Ms.Janis, seconded by Mr. Maggi a renewal agreement with WDAC in the amount of$32,500 for the period of May 1, 2024 through April 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, the renewal of the Opt-Out rate for 2025 health insurance to remain the same with a monthly rate of$200. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the 2025 Opt-Out rate with a monthly rate of$200. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, a renewal contract with Highmark Blue Cross Blue Shield for the Highmark.HRA Plan and Performance Blue Plan for medical coverage effective January 1, 2025 through December 31, 2025. Premiums will increase by 10 percent. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal contract with Highmark Blue Cross Blue Shield, effective January 1, 2025 through December 31, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. 2427 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR I IMIT n E1A0A4A1Ky Chief Clerk,on behalf of Human Resources,presented to the Board for their consideration and approval,a renewal contract with Highmark Freedom PPO Blue for retirees over 65 effective January 1,2025 through December 31,2025. Premiums will increase by eight percent. Moved by Ms. Janis,seconded by Mr. Maggi approving the renewal contract with Highmark Freedom PPO Blue,effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis-Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval,a renewal contract with Highmark Blue Cross Blue Shield for vision coverage effective January 1, 2025 through December 31,2025. Premiums will increase by 15 percent. Moved by Ms.Janis,seconded by Mr. Magi'approving the renewal contract with Highmark Blue Cross Blue Shield,effective January 1, 2025 through December 31, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk,on behalf of Human Resources,presented to the Board for their consideration and approval,a renewal contract with United Concordia for dental coverage effective January 1,2025 through December 31,2025. Premiums will increase by six percent. Moved by Ms. Janis,seconded by Mr.Maggi approving the renewal contract with United Concordia,effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk,on behalf of Human Resources,presented to the Board for their consideration and approval,a renewal contract with The Standard for life,AD&D,and long-term disability insurance. The premiums for 2025 will remain the same as 2024 and will be effective January 1,2025 through December 31, 2025. Moved by Ms.Janis,seconded by Mr. Maggi approving the renewal contract with The Standard,effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk,on behalf of Human Resources,presented to the Board for their consideration and approval, a renewal of the current contract with Colonial Supplemental Insurance for the 2025 voluntary benefits effective January 1,2025 through December 31, 2025. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the current contract with Colonial Supplemental Insurance,effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. 2428 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 1MF1_LIM1T,E0._E.1 B-491KV Chief Clerk, on behalf of Children &Youth Services,presented to the Board for their consideration, approval and ratification, a provider agreement with Diversified Treatment Alternative Centers,LLC to provide rehabilitation services in the amount of$100,000 for the period of July 1,2024 through June 30, 2025, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving and ratifying the provider agreement with T Diversified Treatment Alternative Centers in the amount of$100,000 for the period of July 1, 2024 through June 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk, on behalf of Children &Youth Services,presented to the Board for their consideration and approval, the recommended provider agreements for family support services for the period of July 1, 2024 through June 30, 2025.Total contract authorization amount is $850,000, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the recommended provider agreements in the total amount of$850,000 for the period of July 1, 2024 through June 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. PROVIDER • Adelphoi Village $250,000.00 Pressley Ridge $600,000.00 TOTAL $850,000.00 Chief Clerk, on behalf of Human Services,presented to the Board for their consideration, approval and ratification, the entering into a master grant agreement with the US Department of Housing and Urban Development (HUD) to provide housing and supportive services for individuals and families experiencing homelessness. The agreement is in the amount of$2,209,675 and is for the period of May 1, 2024 through September 30,2025. No additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving and ratifying the master grant agreement with HUD in the amount of$2,209,675 or the period of May 1, 2024 through September 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Services,presented to the Board for their consideration, approval and ratification,a provider agreement with The Mental Health Association of Washington County for the period of May 1,2024 through April 30, 2025, to provide permanent supportive housing services for families and individuals experiencing homelessness. The agreement is in the amount of$242,737, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving and ratifying provider agreement with The Mental Health Association of Washington County for the period of May 1,2024 through April 30, 2025,in the amount of$242,737. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. 2429 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIM[TED E1909491U Chief Clerk, on behalf of Human Services,presented to the Board for their consideration, approval, the recommended provider agreements for housing and supportive services to homeless individuals and families.The agreement is in the amount of$1,901,795, and no additional county funds are required. Moved by Ms.Janis,seconded by Mr. Maggi approving the recommended provider agreements in the total amount of$1,901,795 for the recommended grant years. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. PROVIDER GRANT YEAR AMOUNT Connect, Inc. 7/1/2024— 6/30/2025 $725,686.00 Connect, Inc. 5/1/2024—4/30/2025 $889,965.00 The Union Mission 10/1/2024—9/30/2025 $286,144.00 TOTAL 1,901,795.00 Chief Clerk, on behalf of Human Services,presented to the Board for their consideration, approval, an agreement with SPHS Connect, Inc. to provide homeless assistance program (HAP) services in the form of emergency shelter for the period of July 1, 2024 through June 30, 2025. The agreement is in the amount of$79,700, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with SPHS Connect for the period of July 1, 2024 through June 30, 2025,in the amount of$79,700. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Services,presented to the Board for their consideration, approval, a provider agreement with SPHS Connect, Inc. for emergency shelter services for the period of July 1, 2024 through December 31, 2025. The agreement is in the amount of$129,562, and the funds will be provided by the US Department of Housing and Urban Development (HUD). No county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement with SPHS Connect for the period of July 1, 2024 through December 31, 2025,in the amount of$129,562. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes; Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Public Safety, presented to the Board for their consideration and approval, the advertising for radio tower site development services. Moved by Ms.Janis, seconded by Mr. Maggi approving the advertising for proposals for radio tower site development services. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. 2430 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMIIER. 180$4g[KV Chief Clerk, on behalf of Purchasing,Buildings & Grounds, and Public Safety,presented to the Board for their consideration and approval, an agreement with KLH Consulting&Engineering Services at their 2024 hourly rates. The agreement will be effective on the date of agreement for a period of one year (with options to extend) and will be paid via departmental budgets. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with KLH Consulting & Engineering Services at their 2024 hourly rates. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Information Technology,presented to the Board for their consideration and approval, an upgrade to the timekeeping,accruals, and workforce management software agreement with UKG Kronos Systems,LLC.There will be a one-time migration fee of $56,000,with an ongoing monthly subscription cost of$5,775. The agreement will be effective on the date of agreement and continue for 60 months and will be charged to IT's budget. Moved by Ms.Janis, seconded by Mr. Maggi authorizing the upgrade with UKG Kronos Systems for a one-time migration fee of$56,000 and a monthly cost of$5,775. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and the Treasurer, presented to the Board for their consideration and approval,.a professional services consulting agreement with Chris Johns. The agreement will be effective on the date of agreement for a period of one year (with options to extend). Costs will be$25/hour,will not exceed 400 hours per year, and will be paid via the Treasurer's budget. Moved by Ms. Janis, seconded by Mr. Maggi authorizing the consulting agreement with Chris Johns for a period of one year, for the costs outlined above. Roll call vote taken: Mr. Maggi—Yes;Ms. Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and the Sheriff,presented to the Board for their consideration and approval, a professional services consulting agreement with Tami Sedunov. The agreement will be effective on the date of agreement for a period of one year (with options to extend) at a rate of$25/hour,will not exceed 400 hours per year, and will be paid via the Sheriff's budget. Moved by Ms.Janis, seconded by Mr. Maggi authorizing the consulting agreement with Taini Sedunov for a period of one year, for the costs outlined above. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes; Mr. Sherman—Yes. Motion carried unanimously. Mr. Sherman took a minute to acknowledge two people in the audience, Prothonotary Laura Hough and Clerk of Courts Ray Phillips, thanking them for all the hard work they do. PUBLIC COMMENTS Resident Annie Shaner spoke on senior citizens voting data, reading the rejected ballot statistics,which she had curated from public documents. She stated the number of the most disenfranchised voters with rejected ballots during the primaries amounted to 214, showing, in her opinion, that seniors ages 60-101 were kept in the dark about their voting status. She continued, savi the remaining 47 voters ranged in age from 23-59. She suggested the county not just email or call residents about mail-in ballot rejections, but also be mailed a notice to accommodate for the possible hearing limitations of some senior voters. 2431 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMF]LIMITED FlROR491KV COMMISSIONERS' RESPONSE None. a SOLICITOR'S REPORT Solicitor Sweat reported that tax refunds from the previously approved September 19,2024 Board of Commissioners'Meeting,No. 1191,in the incorrect amount of$3,692.63 be amended to the correct amount of$4,700.22. F—Cycle H Tax Refunds - 10/03/24 - Meeting No. 1193 I YEAR-W AMOUNT DATE NAME ADDRESS CITY S111 ZIP DISTRICT PARCEL MAl"CON, 120-008- 2024 $2.86 9/5/2024 DAN\1 161 PAUI,ST WASHINGTON PA 153()1 CANTON 02-M- -- ()038-(x) F ROUTE 18 940 120-010- 2024 $28.81 9/5/2024 HOMES HENDERSON WASHINGTON PA 15301 CANTON 09-99- AVE 0529-0UT CUTI7,I?, 241 BE NCI[AVE 12041W- 2024 $14.52 9/5/2024 KAYLA V WASHINGTON PA 153u1 CANTON )19-99- GRACE I 0241-(X)T I-IERSHEY 400 140-010- 2024 $3,985.87 9/5/2024 I F.AS CO TECHNOLOG CANONSBURG PA 15317 CECIL. 00-00- LP Y DR S I'E 207 (008-60 STALEY, 132 140-009- 2024 $148.12 9/5/2024 RALPII& ti;\NCTUARS' CANONSBURG PA 15317 CECIL. 21-00- SUSAN RD 0017-00 LANE, 576 340-033-f 2024 $99.47 9/5/2024 RICHARD T COCOPLUM JUPITER FL 33458 I4ANOVER 00-(NM- DR E (KK)2dri VANZIN. I MIT 460-001- 2024 $239.34 9/5/2024 STI EVEN& 127 DAIRY RD WASHINGTON PA 15301 I'I,1?A' (K)-(N.l DORIS _ (xn0-01 HUNGARIA 22226 520-013- 2024 $90.97 9/5/2024 N PROP WESI'CI IESTI POR"I' FL 33952 N M-00- HOLDINGS RBLVD CHARDYME STRABANE 0067-00 I,LC ST.EZAK, 520-001- 2024 $90.20 9/5/2024 'I'IIOMAS 5t13 SAGE DR CANONSBURG PA t5317 ST'RABANE 33-00- EDWARD (KX)5-02 TOTAL $4,700.22 l z I ANNOUNCEMENTS An Executive Session was held at 10 a.m. on Tuesday, October 1,2024, following the Agenda Meeting to discuss personnel.The next regularly scheduled Board of Commissioners meeting will be held at 10 AM on Thursday, October 17,2024,in this room.The regularly scheduled Salary Board will immediately follow this meeting.All county offices will be closed Monday, October 14,2024,in observance of Columbus Day. There being no further business,Chairman Sherman declared the meeting adjourned at approximately 10:29 a.m. THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL: l ,2024 E r ATTEST: CH EFC/LER�'//