HomeMy WebLinkAbout2024-12-04_Commissioners' Meeting Agenda_No. 1197WASHINGTON COUNTY
BOARD OF COMMISSIONERS
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AGENDA MEETING NO. 1197 WEDNESDAY, DECEMBER 4, 2024
PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE
WASHINGTON COUNTY COMMISSIONERS IS VIDEO AND AUDIO LIVE -STREAMED
ON THE COMMISSIONERS' FACEBOOK PAGE.
— PHOTO SESSION WITH AGENDA GUESTS AND COMMISSIONERS —
AGENDA
I OPENING OF MEETING
a. Prayer
b. Pledge of Allegiance
II APPROVAL OF MEETING MINUTES
III SPECIAL ORDER OF BUSINESS
None.
Reverend Ken Custer
Grace Methodist Church
Veteran US Army Sgt. Omar Brooks
Washington, PA
Minute No. 119S — November 21, 2024
IV AGENDA COMMENTS
Only for residents who have signed in and are wishing to comment
on today's agenda items.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT
OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
V THE BOARD OF COMMISSIONERS' RESPONSE
VI OLD BUSINESS
a. Amended Division Order — Planning
b. Addendum — Purchasing
C. Addendum — Purchasing
VII NEW BUSINESS
a. Agreement — Chief Clerk
b. Agreement — Chief Clerk
C. Intergovernmental Cooperation Agreement &
Memorandum of Understanding —Chief Clerk
d. Resolution — Finance
e. Appropriation — Finance
f. Renewal Agreement — Human Resources
g. Renewal Agreement — Human Resources
h. Provider Agreements — Children & Youth Services
i. Special Budget — Children & Youth Services
j. Provider Agreement — Children & Youth Services
k. Provider Agreement — Children & Youth Services
I. Provider Agreements — Behavioral Health & Developmental Services
M. Provider Agreement — Behavioral Health & Developmental Services
n. Agreement — Behavioral Health & Developmental Services
o. Agreement — Purchasing
p. Agreement — Purchasing
q. Agreement — Purchasing
VIII PUBLIC COMMENT
For residents who have signed in and are wishing to make general comments.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
IX THE BOARD OF COMMISSIONERS' RESPONSE
X SOLICITOR'S REPORT
None.
XI ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Monday, December 2, 2024, following the Agenda
Meeting to discuss personnel. The next regularly scheduled Board of Commissioners meeting
will be held at 10AM on Thursday, December 19, 2024, in this room. Salary Board will
immediately follow this meeting.
XII ADJOURNMENT
Page 2
OLD BUSINESS
December 4, 2024 — Board of Commissioners' Public Meeting #1197
A.
AMMENDED DIVISION ORDER — PLANNING
The Planning Commission respectfully requests the Commissioners approve an amended
Division Order with Range Resources for the Augustine A 13H Unit with the decimal
interest of 0.00038928.
B.
ADDENDUM — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve an addendum to the service agreement with Comcast Business for guest WiFi
services in the amount of $309/month. This agreement will be effective the date of
agreement and shall be effective for a 36-month term, until amended or terminated pursuant
to the agreement.
C.
ADDENDUM — PURCHASING
Purchasing respectfully requests the Commissioners approve an addendum to the office
space lease with Gross Industrial Construction Co. Inc, Washington, PA, for MDJ Bruner
(District 27-3-10), for an additional 1,526 square feet of space. The effective date will be
January 1, 2024 through February 28, 2026, with options to extend for two additional
five-year periods, unless terminated pursuant to the terms and conditions of the original
lease. Separate monthly payments will be made after the initial payment of $15,300.
NEW BUSINESS
December 4, 2024 — Board of Commissioners' Public Meeting #1197
A.
AGREEMENT — CHIEF CLERK
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners approve
an agreement with McCutcheon Enterprises, Inc. to pick up, transport, and dispose of totes,
drum and pails of firefighting AFFF Perfluorooctane Sulfonate (PFOS) foam. The total cost
is $11,003.99 and will be effective date of agreement through March 31, 2025.
B.
AGREEMENT — CHIEF CLERK
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners approve
an agreement between Washington County and the Washington County Hazardous
Materials Response Team (HMRT) for recertification of the County's public safety
employees in accordance with the Pennsylvania Hazardous Material Emergency Planning
and Response Act (Act 1990-165, Section 206, as amended).
C.
IGA AND MOU — CHIEF CLERK
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners enter into an Intergovernmental Cooperation
Agreement (IGA) and a Memorandum of Understanding (MOU) between the Washington
County Land Bank, the County of Washington, Carroll Township, and the Ringgold School
District for the purpose of participating in the County Land Bank.
D.
RESOLUTION — FINANCE
Finance respectfully requests the Commissioners approve a tax levy and appropriation
resolution fixing the tax rate for 2025 at 2.43 mills for county purposes, and
appropriating specific sum estimates to be required for the purpose of county government
for the year 2025.
E.
APPROPRIATION — FINANCE
Finance respectfully requests the Commissioners approve the annual supplemental
appropriation.
F.
RENEWAL AGREEMENT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal of the
PennDOT Drug and Alcohol Testing Consortium with the Washington Hospital
Occupational Medicine Center. The agreement provides drug and alcohol testing services
for PennDOT-regulated, random lottery draws. The rates of the contract will remain the
same and will be effective January 1, 2025 through December 31, 2025.
G.
RENEWAL AGREEMENT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal of the
Share and Ride Program Consortium with the Washington Hospital Occupational Medicine
Center. The agreement provides drug and alcohol testing services for non -regulated, random
lottery draws. The rates of the contract will remain the same and will be effective
January 1, 2025 through December 31, 2025.
H.
PROVIDER AGREEMENTS — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve the
recommended provider agreements for various support services for the period of
July 1, 2024 through June 30, 2025. Total contract authorization amount is $710,000,
and no additional county funds are required.
I.
SPECIAL BUDGET — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve the 2025
Special Budget in the amount of $68,000. This budget will be used to cover supportive
client services, child specific expenses, expenses related to the recruitment and retention of
resource families, ancillary court expenses, as well as meetings, events and recognition
expenses. No additional county funds are required.
J.
PROVIDER AGREEMENT — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve a provider
agreement with The Bair Foundation of Pennsylvania to provide visitation services for the
period of July 1, 2024 through June 30, 2025. The contract authorization amount is
$250,000, and no additional county funds are required.
K.
PROVIDER AGREEMENT — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve a provider
agreement with The Bair Foundation of Pennsylvania to provide foster care placement
services for the period of July 1, 2024 through June 30, 2025. The contract authorization
amount is for $600,000, and no additional county funds are required.
L.
PROVIDER AGREEMENTS — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve provider agreements with AMI, Inc. of Washington -Greene Counties and The
CARE Center, Inc. d/b/a SPHS CARE Center for assistance with mental health diagnoses
in the forensic system. These agreements are for the period of July 1, 2024 through
June 30, 2025, and the total contract authorization amount is $112,567, and no additional
county funds are required.
M.
PROVIDER AGREEMENT — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve a provider agreement with AMI, Inc. of Washington -Greene Counties to provide
mental health services for the period of January 1, 2025 through June 30, 2025. The
contract authorization amount is $230,000, and no additional county funds are required.
N.
AGREEMENT — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve an agreement with Southwest Behavioral Health Management, Inc. for the
implementation of a Community -Based Care Management program for the period of
January 1, 2025 through December 31, 2025. The contract authorization amount is
$221,373, and no additional county funds are required.
O.
AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve an agreement with Ideal Integrations for the renewal of IdealCloud Infrastructure
Resources and Services for advanced email security for the County's users. This agreement
will be effective date of agreement for a one-year period, with a monthly subscription cost
of $2,010 and will be funded from the IT Operating Budget.
P.
AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve a maintenance and service agreement with ComDoc, Inc. for parts, service and
labor on four (4) MPS service plan devices. The cost will be $160/month, shall continue for
12 months from date of agreement, and will automatically renew year-to-year, unless
cancelled with a 60-day written notice.
Q.
AGREEMENT — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
approve a pest control agreement with Stegenga Pest Control, based on their recommended
per treatment cost (ranging from $25-$175). This agreement will be effective the date of
agreement through December 31, 2025, with four additional automatic one-year renewals,
and will be funded through departmental operating budgets.
Minute No. 1196 November 21, 2024
The Washington County Commissioners met in regular session in Public Meeting Room
G-16, in the Crossroads Center at 95 West Beau Street, Washington, PA, with the following
members in attendance: Commissioners Nick Sherman, Electra Janis, and Larry Maggi. Also present
were Solicitor Gary Sweat; Chief of Staff Daryl Price; Public Affairs Director Patrick Geho;
Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson; Administrative Assistants
Heather Wilhelm, Casey Grealish and Randi Marodi; Human Services Administrator Dr. John
Tamiggi; Human Resources Director Andrea Johnston; Public Defender's Office Representative
Deborah Dellorso; Rev. Dr. Renny Domske from The Church of the Covenant; Veteran US
Army Sgt. Alan Stevens from Tridelphia, WV; WJPA reporter Joe Jasek; leaders and several Boy
Scouts from Avella.
Mr. Sherman called the meeting to order at approximately 6:30 p.m. and announced the
meeting was being video and audio live streamed through YouTube and via the Commissioners'
Facebook page.
Mr. Sherman introduced Rev. Dr. Renny Domske from The Church of the Covenant, who
led the meeting in prayer.
Mr. Maggi then introduced US Army Veteran Sgt. Alan Stevens from Tridelphia, WV, who
led with the Pledge of Allegiance.
Mr. Sherman entertained a motion to approve Minute No. 1195, dated November 7, 2024.
Moved by Ms. Janis; seconded by Mr. Maggi, approving Minute No. 1195, as written.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None.
AGENDA COMMENTS
None.
COMMISSIONERS' RESPONSES
None.
OLD BUSINESS
None.
NEW BUSINESS
Chief Clerk, on behalf of the District Attorney, presented to the Board for their
consideration and approval, the cost of training, lodging, and all travel related fees, within the rules
of the County's travel policy, for John Friedmann to attend a Washington County Bar Association
conference on December 12-15, 2024, in Jekyll Island, GA. The cost will be approximately $3,000
and will be paid from the D.A.'s operating budget.
Moved by Ms. Janis, seconded by Mr. Maggi approving the travel costs in the approximate
amount of $3,000.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, the entering into an
Intergovernmental Cooperation Agreement (IGA) and a Memorandum of Understanding (MOU)
between the Washington County Land Bank, the County of Washington, the California Borough,
and the California Area School District for the purpose of participating in the County Land Bank.
Moved by Ms. Janis, seconded by Mr. Maggi approving the entering into the IGA and
MOU with the Washington County Land Bank, the California Borough, and the California Area
School District.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources, presented to the Board for their consideration
and approval, the revised Washington County Code of Conduct and Ethics Policy. Policy updates
include additions from the Department of Housing and Urban Development (HUD).
Moved by Ms. Janis, seconded by Mr. Maggi approving the revised Washington County
Code of Conduct and Ethics Policy.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, a provider agreement with Valley Youth House for placement services
for the period of July 1, 2024 through June 30, 2025. The contract authorization amount is $150,000,
and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with Valley
Youth House in the amount of $150,000, for the period of July 1, 2024 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, a purchase of service agreement with Hickton & Stein Law Group, LLC
to represent Children & Youth Services for dependency cases in Juvenile Court for the period of
November 12, 2024 through June 30, 2025. Services will be billed at $375/hour, and no additional
county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the purchase of service agreement
with Hickton & Stein Law Group, in the amount of $375/hour, effective November 12, 2024
through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, a provider agreement with Drug and Alcohol Rehabilitation Services,
Inc. to provide a residential drug and alcohol treatment program to adolescent males for the period
of July 1, 2024 through June 30, 2025. The contract authorization amount is $100,000, and no
additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with Drug
and Alcohol Rehabilitation Services in the amount is $100,000, for the period of July 1, 2024
through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Behavioral Health & Developmental Services, presented to the
Board for their consideration and approval, a provider agreement with the Mental Health
Association of Washington County to implement the Person -Centered Forensics Service Initiative
for the period of July 1, 2024 through June 30, 2025. The contract authorization amount is $121,136,
and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with the
Mental Health Association of Washington County in the amount is $121,136, for the period of
July 1, 2024 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Behavioral Health & Developmental Services, presented to the
Board for their consideration and approval, a provider agreement addendum with Pathways of
Southwestern PA, Inc. to add the service of Community Participation Support for the period of
July 1, 2024 through June 30, 2025. The contract authorization amount will be increased to $78,874,
and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement addendum
with Pathways of Southwestern PA in the amount is $78,874, for the period of July 1, 2024 through
June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing, presented to the Board for their consideration and
approval, the advertising for bids for expanding the Crossroads Building parking lot.
Moved by Ms. Janis, seconded by Mr. Maggi approving the advertising for bids
for expanding the Crossroads Building parking lot.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Information Technology, presented to the Board
for their consideration and approval, an addendum to the financial services system agreement with
Tyler Technologies to remove the recommended SaaS modules. An invoice credit will be applied in
the amount of $24,447 for the period of October 1, 2024 through June 30, 2025.
Moved by Ms. Janis, seconded by Mr. Maggi approving the addendum to the financial
services system agreement with Tyler Technologies in the credited amount of $24,447, for the
period of October 1, 2024 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing, presented to the Board for their consideration and
approval, the termination of the ATM space lease agreement with Frick Financial Federal Credit
Union. Termination will be effective as of December 8, 2024, in compliance with the 30-day notice
period required by the agreement.
Moved by Ms. Janis.
Before seconding the motion, Mr. Maggi asked for clarification as to the removal of the
ATM. Mr. Sherman assured him the reason for terminating the lease for the current ATM is so they
can remove the ATM in the Courthouse Square building and place it in the lobby of the
Crossroads Building. Mr. Maggi then agreed and seconded Ms. Janis' motion approving the
termination of the ATM space lease agreement with Frick Financial Federal Credit Union, effective
as of December 8, 2024.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Information Technology, presented to the Board
for their consideration and approval, a professional services consulting agreement with Eric
Williams, from Cyber Consultancy Group, LLC for the purpose of providing advanced networking
administration and firewall support at the rate of $145/hour, on an as -needed basis. The total cost
will not exceed $20,000/year.
Moved by Ms. Janis, seconded by Mr. Maggi approving the professional services consulting
agreement with Eric Williams at the cost of $145/hour, with a total cost not exceeding
$20,000/year.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
presented to the Board for their consideration and adoption, a resolution approving the proposed
amendments and budget revisions, for FY 2021-2023, to the Community Development Block Grant
(CDBG) and Home Investment Partnerships (HOME) programs, which are part of the county's
consolidated and annual action plan.
Moved by Ms. Janis, seconded by Mr. Maggi adopting the resolution approving the
proposed amendments and budget revisions, for FY 2021-2023 to the CDBG and HOME
programs.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
PUBLIC COMMENTS
None.
COMMISSIONERS' RESPONSE
None.
SOLICITOR'S REPORT
None.
ANNOUNCEMENTS
The next regularly scheduled Board of Commissioners meeting will be held at 10 a.m.
on Wednesday, December 4, 2024, in this room. Today's Salary Board Meeting was canceled.
All County offices will be closed on Thursday, November 28, 2024 and Friday, November 29, 2024
in observation of Thanksgiving.
There being no further business, Chairman Sherman declared the meeting adjourned at
approximately 6:44 p.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
ATTEST:
CHIEF CLERK
2024