HomeMy WebLinkAbout2024-12-19_Commissioners' Meeting Agenda_No. 1198_REVISEDWASHINGTON COUNTY
BOARD OF COMMISSIONERS
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AGENDA MEETING NO. 1198 THURSDAY, DECEMBER 19, 2024
PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE
WASHINGTON COUNTY COMMISSIONERS IS VIDEO AND AUDIO LIVE -STREAMED
ON THE COMMISSIONERS' FACEBOOK PAGE.
— PHOTO SESSION WITH AGENDA GUESTS AND COMMISSIONERS —
AGENDA
I OPENING OF MEETING
a. Prayer
b. Pledge of Allegiance
II APPROVAL OF MEETING MINUTES
III SPECIAL ORDER OF BUSINESS
None.
Pastor Robert Grewe
First Lutheran Church
Veteran Bobbi Cumpston
Director of Veterans Affairs
Minute No. 1197 — December 4, 2024
IV AGENDA COMMENTS
Only for residents who have signed in and are wishing to comment
on today's agenda items.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT
OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
V THE BOARD OF COMMISSIONERS' RESPONSE
VI OLD BUSINESS
a. RFP Award — Purchasing
b. RFP Award — Purchasing
C. Bid Extension — Purchasing
d. Bid Extension — Purchasing
e.
Bid Extension — Purchasing
f.
Bid Extension — Purchasing
g.
Bid Extension — Purchasing
h.
Bid Extension — Purchasing
i.
Bid Extension — Purchasing
j.
Donation — Purchasing
k.
Donation — Purchasing
VII NEW BUSINESS
a. Board Appointments & Reappointments — Chief Clerk
b. Intergovernmental Cooperation Agreement &
Memorandum of Understanding — Chief Clerk
C. Intergovernmental Cooperation Agreement &
Memorandum of Understanding — Chief Clerk
d. Grant Amendments —Chief Clerk
e. Policy & Plan — Solicitor
f. Policy — Finance
g. Policy Renewal - Finance
h. Renewal Agreement — Human Resources
i. Renewal Agreement — Human Resources
j. Contract —Human Resources
k. Provider Agreements — Children & Youth Services
I. Provider Agreement — Children & Youth Services
M. Fiscal Adjustments — Behavioral Health & Developmental Services
n. Provider Agreements — Behavioral Health & Developmental Services
o. Provider Agreement — Behavioral Health & Developmental Services
P. Agreement — Human Services
q. Agreement Renewal — Purchasing
r. Lease Renewal — Purchasing
S. Lease — Purchasing
t. Bid — Purchasing
U. Bid — Purchasing
V. Bid — Purchasing
W. Bid — Purchasing
X. Bid — Purchasing
Y. Bid — Purchasing
Z. Bid — Purchasing
aa. Bid — Purchasing
bb. Bid — Purchasing
CC. Bid — Purchasing
dd. RFP — Purchasing
ee. Agreement Renewal — Purchasing
ff. Agreement — Purchasing
gg. Renewal Agreements — Purchasing
Page 2
hh. Renewal Agreement — Purchasing
ii. Agreement — Purchasing
jj. Renewal Agreement — Purchasing
kk. Agreement Extension — Purchasing
II. Agreement Extension — Purchasing
mm.
Agreement — Purchasing
nn.
Agreement Extension
— Purchasing
oo.
Renewal Agreement —
Purchasing
pp.
Renewal Agreement —
Purchasing
qq.
Renewal Agreement —
Purchasing
rr.
Renewal Agreement —
Purchasing
VIII PUBLIC COMMENT
For residents who have signed in and are wishing to make general comments.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
IX THE BOARD OF COMMISSIONERS' RESPONSE
X SOLICITOR'S REPORT
Tax refund request in the amount of $5,767.19.
XI ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Monday, December 2, 2024, following the Agenda
Meeting to discuss personnel. There will be a reorganizational Salary Board meeting at 10 AM,
January 6, 2025 in this room. The next regularly scheduled Board of Commissioners meeting will
be held at 10AM on Thursday, January 9, 2025, in this room. Salary Board will immediately
follow this meeting, and all county offices will be closed December 24 and 25, 2024 in
observance of Christmas, and January 1, 2025 in observance of New Year's.
XII ADJOURNMENT
Page 3
OLD BUSINESS
December 19, 2024 — Board of Commissioners' Public Meeting #1198
A.
RFP AWARD - PURCHASING
Purchasing, on behalf of the Controller, respectfully requests the Commissioners award RFP
(#112624) for Pension Software to Pension Technology Group (PTG) of Boston. Agreement
will be effective from date of implementation through Scope -of -Work completion, unless
otherwise terminated pursuant to the terms of the agreement, or a 30-day written notice.
Implementation costs will be $62,577, with annual recurring fees of $52,985 to be paid from
retirement funds.
B.
RFP AWARD - PURCHASING
Purchasing, on behalf of Planning, respectfully requests the Commissioners award RFP
(#120324) for farmland preservation survey services to Harshman CE Group, LLC of
Washington. Agreement will be effective January 1, 2025 through December 31, 2026, with
the option to extend for one, three-month period, otherwise terminated pursuant to the terms
of the agreement, or a 30-day written notice. Depending upon acreage, per survey costs will
be: $7,000 for 10-100 acres; $7,900 for 100-200 acres; and $8,900 for 200-300 acres.
C.
BID EXTENSION - PURCHASING
Purchasing respectfully requests the Commissioners extend the bid contract for Correctional
Facility linen supplies to Victor Supply, LLC, Mt Pleasant, TN, at the submitted per unit
cost, and asks for permission to pursue pricing for blankets, which was omitted from the
original bid. The contract will be effective January 1, 2025 through December 31, 2025,
with no remaining options to extend. The contract was reviewed and recommended for
extension by Corrections and Purchasing.
D.
BID EXTENSION - PURCHASING
Purchasing respectfully requests the Commissioners extend the bid contract for electrical
service work to Schultheis Electric, Latrobe, PA. All work will be done on a time and
material, as -needed basis. The bid will also include hourly rates for emergency repairs. This
contract is recommended for renewal by Buildings & Grounds and Purchasing, and will be
effective January 1, 2025 through December 31, 2025, with no remaining options to extend.
E.
BID EXTENSION - PURCHASING
Purchasing respectfully requests the Commissioners extend the bid contract for flags to
Metro Flag Co., Wharton, NJ at their submitted unit price of $0.83/flag. This contract will be
effective January 1, 2025 through December 31, 2025, with no remaining options to extend.
F.
BID EXTENSION - PURCHASING
Purchasing respectfully requests the Commissioners extend the bid contract for drug test kits
to Redwood Toxicology Laboratory, Inc., Santa Rosa, CA, based on per unit costs. This
renewal will be effective January 1, 2025 through December 31, 2025, with no remaining
options to extend and will be paid through departmental operating budgets. Responses were
reviewed by Adult Probation, CYS, and Purchasing.
G.
BID EXTENSION - PURCHASING
Purchasing, on behalf of Elections, respectfully requests the Commissioners extend the bid
contract for election supplies to William Penn Printing, Pittsburgh, at the submitted per unit
prices. This contract will be effective January 1, 2025 through December 31, 2025, and has
been recommended for extension by Elections and Purchasing.
H.
BID EXTENSION - PURCHASING
Purchasing, on behalf of Elections, respectfully requests the Commissioners extend the bid
contract for fire alarm system inspections and repairs to Scalise Industries Corporation, d/b/a
EMCOR Services Scalise Industries, Lawrence, PA, at the per unit, per inspection cost for
county -owned buildings. All repairs are to be performed on an as -needed basis for time and
materials. This contract will be effective January 1, 2025 through December 31, 2025, with
the option to extend for one (1) additional one-year period. This was the lowest, most
responsive, and responsible bid received.
I.
BID EXTENSION - PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
extend the bid contract for the provision of HVAC/boiler equipment and preventative
maintenance to Scalise Industries Corporation d/b/a EMCOR Services Scalise Industries,
Lawrence, PA. All time and material repairs are to be done on an as -needed basis at a rate
of $117/hr. ($172.50/hr. for emergencies), and for projects over $25,000 at the rate of
$115/hr. ($166/hr. for emergencies). Cost of materials is vendor's price, plus 20%. This
contract will be effective January 1, 2025 through December 31, 2026, with the option to
extend for one (1) additional two-year period. This was the lowest, most responsive, and
responsible bid received.
J.
DONATION — PURCHASING
Purchasing, as per Section 1805 of the County Code governing the sale or disposition of
personal property of the county, respectfully requests the Commissioners authorize a
resolution for the donation of a 2013 Dodge Caravan from Washington County to be utilized
by TRIPL, who has formerly requested the donation, has completed the "Application for
Donation," and has met all required criteria.
K.
DONATION — PURCHASING
Purchasing, as per Section 1805 of the County Code governing the sale or disposition of
personal property of the county, respectfully requests the Commissioners authorize a
resolution for the donation of Taser X26 cartridges and related equipment from The DuPage
County Sheriff's Department to Washington County's Probation Services, who has formerly
requested the donation, has completed the "Application for Donation," and has met all
required criteria.
NEW BUSINESS
December 19, 2024 — Board of Commissioners' Public Meeting #1198
A.
BOARD APPOINTMENTS & REAPPOINTMENTS — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the appointment of
John Tamiggi, Amy Petro, and Eric Chandler to the Public Participation Panel and the
reappointments of Robert Griffin, Joe Thomas, Ned Williams, Jodi Noble, Phil Fiumara,
Jamie Colecchi, Mary Lynn Spilak, Ashley Seman, Darin Shriver, Leanne Spada,
Shona Eakin, Ben Brown, and Will Thomeier to the Public Participation Panel.
B.
IGA AND MOU — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners enter into an Intergovernmental
Cooperation Agreement (IGA) and a Memorandum of Understanding (MOU) between
Washington County Land Bank, the County of Washington, Donora Borough, and
Ringgold School District for the purpose of participating in the County Land Bank.
C.
IGA AND MOU — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners enter into an Intergovernmental
Cooperation Agreement (IGA) and a Memorandum of Understanding (MOU) between
Washington County Land Bank, the County of Washington, the City of Monongahela, and
Ringgold School District for the purpose of participating in the County Land Bank.
D.
GRANT AMENDMENTS — CHIEF CLERK
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners approve the amendments to the Community
Development Block Grant (CDBG) which is part of the county's consolidated and annual
action plan.
E.
POLICY & PLAN — SOLICITOR
Solicitor, on behalf of Information Technology, respectfully requests the Commissioners
approve a new County Business Continuity and Disaster Recovery Policy and Plan
(BC/DR Policy). The new BC/DR Policy was drafted to improve IT systems and processes,
assign roles and responsibilities and the necessary actions required to restore county data
and critical systems. It will also ensure the continuity of operations during an emergency
event affecting county IT systems.
F.
POLICY — FINANCE
Finance respectfully requests the Commissioners approve a policy for aviation general
liability insurance coverage with Old Republic Aerospace Company. The policy premium is
in the amount of $6,509 and will be effective January 1, 2025 through January 1, 2026.
G.
POLICY RENEWAL — FINANCE
Finance respectfully requests the Commissioners approve a policy renewal for accident
insurance coverage with Philadelphia Indemnity Insurance Company for program attendees
for community service/FITS, alternative sentencing, volunteers, and seasonal juveniles. The
policy premium is in the amount of $4,339 and will be effective January 1, 2025 through
January 1, 2026.
H.
RENEWAL AGREEMENT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal of the
General Services Agreement with the Washington Health System Occupational Medicine
Center d/b/a Washington Physicians Group. The agreement provides pre -employment exams
and related testing for all county employees in job categories subject to PADOT regulations.
The rate will increase from $47 to $60 and will be effective January 1, 2025 through
December 31, 2025.
I.
RENEWAL AGREEMENT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal of the
Drug and Alcohol Testing Agreement with the Washington Health System Occupational
Medicine Center to provide general drug and alcohol testing services for all county
employees in job categories subject to PADOT regulations. Rates of the contract will remain
the same and will be effective January 1, 2025 through December 31, 2025.
J.
CONTRACT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the contract as
negotiated between the County of Washington and American Federation of State, County,
and Municipal Employees (AFSCME) District Council 84. The contract is effective from
January 1, 2025 through December 31, 2027.
K.
PROVIDER AGREEMENTS — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve the
recommended provider agreements for various support services for the period of
July 1, 2024 through June 30, 2025. The contract authorization amount is $1.424 million,
and no additional county funds are required.
L.
PROVIDER AGREEMENT — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve a provider
agreement with New Life Adolescents, LLC to provide supportive services for at -risk young
women for the period of December 1, 2024 through June 30, 2025. The contract
authorization amount is $150,000, and no additional county funds are required.
M.
FISCAL ADJUSTMENTS — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve the final year-end contract adjustment agreements with the previously
recommended providers. This agreement will be effective July 1, 2023 through June 30,
2024, and no additional county funds are required.
PROVIDER ORIGINAL ADJUSTED
AMI, Inc. of Washington -Greene Co. $ 460,000 $ 601,845
Aging Services of Washington County $ 35,000 $ 71,722
Blueprints $ 168,000 $ 168,158
George Junior Republic in Pennsylvania $ 4,000 $ 5,852
Mental Health Association of Washington County $2,095,000 $2,471,023
Transitional Employment Consultants, Inc. $ 175,000 $ 183,303
N.
PROVIDER AGREEMENTS — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve the recommended provider agreements for various support services for the period
of January 1, 2025 through June 30, 2025. Total contract authorization amount is
$1,985,000, and no additional county funds are required.
O.
PROVIDER AGREEMENT — BEHAVIORAL HEALTH &
DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve a provider agreement with Southwest Behavioral Health Management, Inc. to
provide administrative services and complex care management for the period of
January 1, 2025 through December 31, 2025. The total contract authorization amount is
$1,295,008.59, and no additional county funds are required.
P.
AGREEMENT — HUMAN SERVICES
Human Services respectfully requests the Commissioners approve the entering into a
program agreement with Greater Pittsburgh Community Food Bank to administer the
Temporary Emergency Food Assistance Program (TEFAP) for the period of October 1, 2024
through September 30, 2025, in an amount of up to $50,000, and no county funds
are required.
Q.
AGREEMENT RENEWAL - PURCHASING
Purchasing respectfully requests the Commissioners renew the agreement, additional items,
and pricing list, as approved for law enforcement uniforms, to Trapuzzano's Uniforms. The
agreement will be effective date of agreement through June 30, 2026, with the option to
extend for one additional, one-year period.
R.
LEASE RENEWAL — PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners extend the
lease agreement with Park Avenue, LLC for MDJ Wilson (27-1-2) for an additional five
years. The lease would be effective January 1, 2025 through December 31, 2029 at the rate
of $2,914/month, with a 3% annual increase, and with an option to extend for one additional
five-year term.
S.
LEASE — PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners enter into a
five-year lease agreement with ABC&D for MDJ Havelka (27-3-7) located in Burgettstown
for the current office space. The rent will be $1,625/month including utilities and cleaning.
The lease will be effective January 1, 2025 through December 31, 2029, with no extension
options remaining.
T.
BID — PURCHASING
Purchasing, on behalf of Corrections, respectfully requests the Commissioners authorize the
advertising for mattresses for use at the Correctional Facility.
U.
BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for paint and supplies for use with various in-house repairs and
remediations.
V.
BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for plumbing supplies to use on various in-house repairs and
remediations.
W.
BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for housekeeping supplies for cleaning and maintenance.
X.
BID — PURCHASING
Purchasing, on behalf of Corrections, respectfully requests the Commissioners authorize the
advertising for fresh produce at the Correctional Facility.
Y.
BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds and Parks & Recreation, respectfully requests
the Commissioners authorize the advertising for countywide dumpster services to reduce
cost and service delays.
Z.
BID — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for the
necessary roof repairs at the Family Court Center to remediate leaking.
AA.
BID — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for temporary
staffing solutions, as seasonal or workload needs arise.
BB.
BID — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for a moving
company for election equipment and supply transport and pickup.
CC.
BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for bids for locksmith services.
DD.
RFP — PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners authorize the
advertising for bids for proposals for MDJ office space.
EE.
AGREEMENT RENEWAL — PURCHASING
Purchasing respectfully requests the Commissioners approve a renewal agreement with the
state District Attorneys Institute (PDAI) for the maintenance and continuance of the
Statewide Automated Victim Information & Notification (SAVIN) program. All 2025
maintenance and service fees will be paid with PA Commission on Crimes and Delinquency
(PCCD) grant funds, and no county funds are required. This agreement will be effective
January 1, 2025 through December 31, 2025.
FF.
AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve the 2025 hourly price list for wiring services with Information Technologies
Services. All work will be done on an as -needed basis. This agreement will be effective
January 1, 2025 through December 31, 2025, with an option to extend for two (2) additional
one-year periods.
GG.
RENEWAL AGREEMENTS — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve
software license, maintenance, and call center support renewal agreements with Motorola
Solutions for the NG 911 ready hardware and software in the amount of $89,345. The
agreements are for the period of January 1, 2025 through December 31, 2025, and the cost
will be paid with 911 funds.
HH.
RENEWAL AGREEMENT — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve the
renewal of the maintenance agreement for the CAD System from Hexagon Intergraph
Corporation. The agreement will be effective January 1, 2025 through December 31, 2025 in
the amount of $326,247.36 and will be paid through Public Safety's operating budget.
II.
AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve a maintenance agreement with Vertiv Services, Inc. for the Emerson/Liebert UPS
System located in the Courthouse, Courthouse Square, and Public Safety buildings. The
agreement is in the amount of $25,495.49, is effective January 1, 2025 through
December 31, 2025, and will be paid with IT's and Public Safety's operating budgets.
JJ.
RENEWAL AGREEMENT — PURCHASING
Purchasing, on behalf of the Coroner, respectfully requests the Commissioners approve the
renewal agreement with Dr. Courtney Healy for forensic pathology services according to the
recommended fees. The agreement will be effective January 1, 2025 through
December 31, 2027, with an option to extend for one, three-year period by mutual consent
of both parties, unless otherwise terminated pursuant to the terms. All services will be
charged to the Coroner's budget.
• $1150 per autopsy and protocol
• $100 per Coroner's inquest or magistrate's hearing appearance
• $500 per court appearance
• Plus, mileage at the current stated IRS rate
KK.
AGREEMENT EXTENSION — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
approve an extension to the service agreement for floor mats and uniform rentals with Cintas
Corporation at their submitted 2025 rates. This extension will be effective January 1, 2025
through December 31, 2025, with options to extend year-to-year, unless canceled with a
30-day written notice.
LL.
AGREEMENT EXTENSION — PURCHASING
Purchasing, on behalf of Human Resources, respectfully requests the Commissioners
approve an extension to the agreement with Time Savers, Inc. for the purpose of providing
after-hours employee drug and alcohol screenings on an as -needed basis. This extension will
be effective January 1, 2025 through December 31, 2025.
MM.
AGREEMENT — PURCHASING
Purchasing respectfully requests the Commissioners approve an agreement with The
Master's Touch, LLC for printing and mailing of real estate tax notices for the Treasurer's
office. This agreement will be effective January 1, 2025 through December 31, 2025, at the
approximate yearly cost of $18,368.15, plus postage.
NN.
AGREEMENT EXTENSION — PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners extend the
one-year office cleaning agreement for the MDJ's space at 3000 Park Place Drive,
Suite 106, Canonsburg, with ARC Human Services. This agreement will be effective
January 1, 2025 through December 31, 2025, at an estimated cost of $4,000/year, including
cleaning supplies.
00.
RENEWAL AGREEMENT — PURCHASING
Purchasing, on behalf of Tax Revenue, respectfully requests the Commissioners renew the
professional service agreement with Palmetto Posting, Inc. for the posting of tax claims, in
accordance with the specifications of the county. This agreement will be effective date of
agreement through December 31, 2025, with two (2) one-year extensions available at the
County's discretion. Costs will be $30/posting.
PP.
RENEWAL AGREEMENT — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve a
renewal of a service agreement with SynergIT. This agreement will continue to provide
support for the servers and systems in the 911 Center. The base cost is not to exceed
$75,000/year for the period of January 1, 2025 through December 31, 2025, with an option
to extend for an additional one year. Services outside the Scope -of -Work would require
written approval from Washington County and would be billed separately. The cost will be
paid from Public Safety's operating budget.
QQ.
RENEWAL AGREEMENT— PURCHASING
Purchasing, on behalf of Elections, respectfully requests the Commissioners approve the
invoices for the 2024 General Election support. The cost will be paid from the department's
operating budget.
• Election Systems & Software, Chicago, IL — 2024 General Election Support
(testing/voting machines) $31,600
• Election Systems & Software, Chicago, IL — 2024 General Election Support
(on -site election support) $13,825
• Election Systems & Software, Chicago, IL — 2024 General Election Support
(project management — public test) $2,450
RR.
RENEWAL AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology and Public Safety, respectfully requests
the Commissioners approve the 2025 renewal agreement with AEC Group, LLC for the
VEEAM backup & replication enterprise software, including maintenance. This renewal
agreement will be effective January 1, 2025 through December 31, 2025.
Minute No. 1197 December 4, 2024
The Washington County Commissioners met in regular session in Public Meeting Room
G-16, in the Crossroads Center at 95 West Beau Street, Washington, PA, with the following
members in attendance: Commissioners Nick Sherman, Electra Janis, and Larry Maggi. Also present
were: Solicitor Sarah Scott of Sweat Law Firm; Chief of Staff Daryl Price; Public Affairs Director
Patrick Geho; Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson;
Administrative Assistants Heather Wilhelm, Casey Grealish and Randi Marodi; Human Services
Administrator Dr. John Tamiggi and Deputy Administrator Tiffany Milovac; Finance Director
Adam Petris; Human Resources Director Andrea Johnston; Controller Heather Sheatler; Veteran US
Army Sgt. Omar Brooks; and WJPA reporter Joe Jasek.
Mr. Sherman called the meeting to order at approximately 10:01 a.m. and announced the
meeting was being video and audio live streamed through YouTube and via the Commissioners'
Facebook page.
Mr. Sherman introduced Human Services Administrator Dr. John Tamiggi, who led the
meeting in prayer.
Mr. Maggi then introduced US Army Veteran Sgt. Omar Brooks from VetPets of SW
Pennsylvania, who led with the Pledge of Allegiance.
Mr. Sherman entertained a motion to approve Minute No. 1196, dated November 21, 2024.
Moved by Ms. Janis; seconded by Mr. Maggi, approving Minute No. 1196, as written.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None.
AGENDA COMMENTS
None.
COMMISSIONERS' RESPONSES
None.
OLD BUSINESS
Solicitor Sarah Scott (representing Solicitor Gary Sweat) recommended the Board, on behalf
of the Planning Commission, approve an amended Division Order with Range Resources for the
Augustine A 13H Unit with the decimal interest of 0.00038928.
Moved by Ms. Janis, seconded by Mr. Maggi approving the amended Division Order with
Range Resources with the decimal interest of 0.00038928.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Solicitor Sarah Scott (sitting in for Solicitor Gary Sweat) recommended the Board, on behalf
of Purchasing and Information Technology, approve an addendum to the service agreement with
Comcast Business for guest WiFi services in the amount of $309/month. This agreement will be
effective the date of agreement and shall be effective for a 36-month term, until amended or
terminated pursuant to the agreement.
Moved by Ms. Janis, seconded by Mr. Maggi approving the addendum to the service
agreement with Comcast Business in the amount of $309/month for 36-months.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Solicitor Sarah Scott (sitting in for Solicitor Gary Sweat) recommended the Board, on behalf
of Purchasing, approve an addendum to the office space lease with Gross Industrial Construction
Co. Inc, Washington, PA, for MDJ Bruner (District 27-3-10), for an additional 1,526 square feet of
space. The effective date will be January 1, 2024 through February 28, 2026, with options to extend
for two additional five-year periods, unless terminated pursuant to the terms and conditions of the
original lease. Separate monthly payments will be made after the initial payment of $15,300.
Moved by Ms. Janis, seconded by Mr. Maggi approving the addendum to the office space
lease with Gross Industrial Construction, effective date will be January 1, 2024 through
February 28, 2026.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk, on behalf of Public Safety, presented to the Board for their consideration and
approval, an agreement with McCutcheon Enterprises, Inc. to pick up, transport, and dispose of
totes, drum and pails of firefighting AFFF Perfluorooctane Sulfonate (PFOS) foam. The total cost
is $11,003.99 and will be effective date of agreement through March 31, 2025.
Moved by Ms. Janis, seconded by Mr. Maggi approving the agreement with McCutcheon
Enterprises in the amount of $11,003.99, effective date of agreement through March 31, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Public Safety, presented to the Board for their consideration and
approval, an agreement between Washington County and the Washington County Hazardous
Materials Response Team (HMRT) for recertification of the County's public safety employees in
accordance with the Pennsylvania Hazardous Material Emergency Planning and Response Act (Act
1990-165, Section 206, as amended).
Moved by Ms. Janis, seconded by Mr. Maggi approving the above -mentioned agreement
between Washington County and the Washington County HMRT.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
presented to the Board for their consideration and approval, an Intergovernmental Cooperation
Agreement (IGA) and a Memorandum of Understanding (MOU) between the Washington County
Land Bank, the County of Washington, Carroll Township, and the Ringgold School District for the
purpose of participating in the County Land Bank.
Moved by Ms. Janis, seconded by Mr. Maggi approving the IGA and MOU with the above -
mentioned entities.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance, presented to the Board for their consideration and
approval, a tax levy and appropriation resolution fixing the tax rate for 2025 at 2.43 mills for county
purposes, and appropriating specific sum estimates to be required for the purpose of county
government for the year 2025.
Moved by Ms. Janis, seconded by Mr. Maggi approving the tax levy and appropriation
resolution fixing the tax rate at 2.43 mills for 2025.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance, presented to the Board for their consideration and
approval, the annual supplemental appropriation.
Moved by Ms. Janis, seconded by Mr. Maggi approving the annual supplemental
appropriation.
Roll call vote taken:
Before casting his vote, Mr. Maggi said, "I am voting yes on this motion, but after
researching and digging into the budget I have some unease about our future spending. I vote yes."
Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources, presented to the Board for their consideration
and approval, the renewal of the PennDOT Drug and Alcohol Testing Consortium with the
Washington Hospital Occupational Medicine Center. The agreement provides drug and alcohol
testing services for PennDOT-regulated, random lottery draws. The rates of the contract will remain
the same and will be effective January 1, 2025 through December 31, 2025.
Moved by Ms. Janis, seconded by Mr. Maggi approving the renewal of the PennDOT Drug
and Alcohol Testing Consortium with the Washington Hospital Occupational Medicine Center,
effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources, presented to the Board for their consideration
and approval, the renewal of the Share and Ride Program Consortium with the Washington Hospital
Occupational Medicine Center. The agreement provides drug and alcohol testing services for non -
regulated, random lottery draws. The rates of the contract will remain the same and will be effective
January 1, 2025 through December 31, 2025.
Moved by Ms. Janis, seconded by Mr. Maggi approving the renewal of the Share and Ride
Program Consortium with the Washington Hospital Occupational Medicine Center, effective
January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, the recommended provider agreements for various support services for
the period of July 1, 2024 through June 30, 2025. Total contract authorization amount is $710,000,
and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreements for the total
contract authorization amount of $710,000, for the period of July 1, 2024 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
PROVIDER••AMOUNT
ng youth with complex needs
Cayuga Home for Children
toward stable permanent
$150,000.00
Flacements.
Childrens Home of Pittsburgh, Inc.
comprehensive support for
$150,000.00
families adopting older children.
Families United Network, Inc.
Focuses on family reunification or
$100,000.00
permanency.
Serving young women from Juvenile
Hope's Haven
Justice and Youth Services by
$150,000.00
preparing youth for independent living
and stable successful futures.
Provides child -centered, family -
focused services for troubled youth
Justice Works Youth Care
and families through programs that
$160,000.00
emphasize crisis stabilization and
strength -based approaches.
TOTAL
$710,000.00
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, the 2025 Special Budget in the amount of $68,000. This budget will be
used to cover supportive client services, child specific expenses, expenses related to the recruitment
and retention of resource families, ancillary court expenses, as well as meetings, events and
recognition expenses. No additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the 2025 Special Budget in the
amount of $68,000.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, a provider agreement with The Bair Foundation of Pennsylvania to
provide visitation services for the period of July 1, 2024 through June 30, 2025. The contract
authorization amount is $250,000, and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with The
Bair Foundation of Pennsylvania in the amount of $250,000, for the period of July 1, 2024 through
June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children & Youth Services, presented to the Board for their
consideration and approval, a provider agreement with The Bair Foundation of Pennsylvania to
provide foster care placement services for the period of July 1, 2024 through June 30, 2025. The
contract authorization amount is for $600,000, and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with The
Bair Foundation of Pennsylvania in the amount of $600,000, for the period of July 1, 2024 through
June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Behavioral Health & Developmental Services, presented to the
Board for their consideration and approval, provider agreements with AMI, Inc. of Washington -
Greene Counties and The CARE Center, Inc. d/b/a SPHS CARE Center for assistance with mental
health diagnoses in the forensic system. These agreements are for the period of July 1, 2024 through
June 30, 2025, and the total contract authorization amount is $112,567, and no additional county
funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreements with AMI
of Washington -Greene Counties and The CARE Center, in the total contract authorization amount
of $112,567, for the period of July 1, 2024 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
PROVIDERR•AMOUNT
Providing assistance to identified individuals
AMI, Inc. of Washington -Greene County having a qualified mental health diagnosis who $60,567.00
are involved in the forensics stem.
The CARE Center, Inc. dba SPHS CARE Providing assistance to identified individuals
Center having a qualified mental health diagnosis who $52,000.00
are involved in the forensics stem.
TOTAL $112,567.00
Chief Clerk, on behalf of Behavioral Health & Developmental Services, presented to the
Board for their consideration and approval, a provider agreement with AMI, Inc. of Washington -
Greene Counties to provide mental health services for the period of January 1, 2025 through
June 30, 2025. The contract authorization amount is $230,000, and no additional county funds
are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with AMI of
Washington -Greene Counties in the contract authorization amount of $230,000, for the period of
January 1, 2025 through June 30, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Behavioral Health & Developmental Services, presented to the
Board for their consideration and approval, an agreement with Southwest Behavioral Health
Management, Inc. for the implementation of a Community -Based Care Management program for
the period of January 1, 2025 through December 31, 2025. The contract authorization amount is
$221,373, and no additional county funds are required.
Moved by Ms. Janis, seconded by Mr. Maggi approving the provider agreement with
Southwest Behavioral Health Management in the contract authorization amount of $221,373, for the
period of January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi - Yes; Ms. Janis - Yes; Mr. Sherman - Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Information Technology, presented to the Board
for their consideration and approval, an agreement with Ideal Integrations for the renewal of
IdealCloud Infrastructure Resources and Services for advanced email security for the County's users.
This agreement will be effective date of agreement for a one-year period, with a monthly
subscription cost of $2,010 and will be funded through the IT Operating Budget.
Moved by Ms. Janis, seconded by Mr. Maggi approving the agreement with Ideal
Integrations for a one-year period, with a monthly subscription cost of $2,010.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Information Technology, presented to the Board
for their consideration and approval, a maintenance and service agreement with ComDoc, Inc. for
parts, service and labor on four (4) MPS service plan devices. The cost will be $160/month, shall
continue for 12 months from date of agreement, and will automatically renew year-to-year, unless
cancelled with a 60-day written notice.
Moved by Ms. Janis, seconded by Mr. Maggi approving the maintenance and service
agreement with ComDoc at a monthly cost of $160 for a one-year period with automatic
yearly renewals.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings & Grounds, presented to the Board for
their consideration and approval, a pest control agreement with Stegenga Pest Control, based on
their recommended per treatment cost (ranging from $25-$175). This agreement will be effective the
date of agreement through December 31, 2025, with four additional automatic one-year renewals,
and will be funded through departmental operating budgets.
Moved by Ms. Janis, seconded by Mr. Maggi approving the pest control agreement with
Stegenga Pest Control, effective date of agreement through December 31, 2025.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
PUBLIC COMMENTS
None.
COMMISSIONERS' RESPONSE
None.
SOLICITOR'S REPORT
None.
ANNOUNCEMENTS
An Executive Session was held to discuss personnel at 10 a.m. on Monday, December 2,
2024, following the Agenda Meeting. The next regularly scheduled Board of Commissioners meeting
will be held at 10 a.m. on Thursday, December 19, 2024, in this room. Salary Board will immediately
follow this meeting.
There being no further business, Chairman Sherman declared the meeting adjourned at
approximately 10:16 a.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
ATTEST:
CHIEF CLERK
, 2024