The URL can be used to link to this page

Home My WebLink About2025-02-06_Departmental Agendas_Meeting No. 1201 CHIEF CLERK AGENDA February 4, 2025 SPECIAL ORDER OF BUSINESS: No special order of business. NEW BUSINESS: Chief Clerk respectfully requests the Commissioners adopt a resolution approving the 2025 Local Share Account (LSA) program as recommended by the LSA Review Committee. Chief Clerk respectfully requests the Commissioners adopt an ordinance, pursuant to Act 48 of 2024, that will permit the Tax Claim Bureau to charge a processing fee of$250/transaction for properties purchased at a tax sale or mortgage foreclosure sale. Chief Clerk respectfully requests the Commissioners approve payment to Scantek in the amount of $5,750 for the purpose of placing scanned Naturalization documents in the County's Laserfiche repository and making them available to constituents via the public web portal. The cost will be paid via the Record Improvement Fund and no County funds are required. MEMORANDUM February 4, 2025 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—February 4, 2025 1. Planning—Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Augustine D 11H Unit with the decimal interest 0.00034115. 2. Planning—Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Augustine F 12H Unit with the decimal interest 0.00085133. Waanyga Count of Vag;binqton z Ual FINANCE DEPARTMENT BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris NICK SHERMAN Assistant Finance Director CHAIR 95 WEST BEAU STREET— SUITE 430 ELECTR JANIS WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894 VICE CHAIR HAIR LARRY MAGGI FAX:724-228-6941 PHONE:724-228-6724 FINANCES' AGENDA February 4 ,2025 1. Finance, on behalf of Human Services, respectfully requests the Board of Commissioners approve a renewal agreement with SPHS Connect, Inc. for permanent supportive housing services to eligible homeless individuals and families. The agreement in the amount of$16,334.00, will be for the period of January 1, 2025 through April 30, 2025 and includes unreimbursed costs for the period of December 1, 2024 through December 31, 2024. This will be funded by Act 13 funds. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT:Agenda Meeting February 4, 2025 1. Behavioral Health and Developmental Services—Final Year-End Contract Adjustments: Behavioral Health and Developmental Services is respectfully requesting approval of the following final year-end contract adjustment agreements for the period of July 1, 2023, through June 30, 2024. No additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT The CARE Center, Inc. dba SPHS CARE Center $1,275,000.00 $1,285,013.00 Centerville Clinics, Inc. $ 67,800.00 $ 67,931.00 2. Behavioral Health and Developmental Services—Final Year-End Contract Adjustments: Behavioral Health and Developmental Services is respectfully requesting approval of the following final year-end contract adjustment agreements for the period of July 1, 2023, through June 30, 2024. No additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT Healing Bridges, Inc. (Mental Health) $ 18,000.00 $ 20,192.00 Healing Bridges, Inc. (Intellectual Disabilities) $ 33,000.00 $ 35,442.00 3. Human Services—Shelter Agreement: Human Services is respectfully requesting approval of the following shelter agreement with Shri Ranchhodji Associates, (Motel 6/Days Inn) for emergency shelter hotel vouchers for eligible homeless residents for the period of February 6, 2025, through June 30, 2025. The contract authorization amount is for up to $30,000.00. The funds are provided by the PA Department of Human Services Homeless Assistance Program (HAP) and no additional county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk NICK SHERMAN,CHAIRMAN "yam Director of Purchasing ELECTRA JANIS,VICE CHAIR i'i Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: JANUARY 30,2025 SUBJECT: AGENDA ITEMS FOR FEBRUARY 4,2025 -MIN#1201 Rev#2 I. BID CONTRACT/AUTHORIZATION TO BID A. Bid Contract Purchases 1.Middletown Tractor Bid Contract Purchase-Outdoor Equipment,Maintenance& Supplies—Contract#071624-OER Purchasing, on behalf of Jason Theakston,Director of Planning,respectfully requests the Board of County Commissioners approve the following purchases from our contracted vendor, Middletown Tractor,Washington,PA at a discount greater than the 5% set forth in our agreement of record for the Department of Parks and Recreation. The total cost will be paid from gas and oil lease funds. • A John Deere 5075E Cab Utility Tractor/Mower, 520M Loader and FC12E Flex Wing at a total cost of$76,794.53 from Middletown Tractor Sales,Washington, PA. Note: This tractor will replace our 1992 John Deere 2055 Tractor with IOK hours. • A Ventrac 4520N Boom Mower with 72"deck,at a total cost of$55,644.42 from Middletown Tractor Sales,Washington,PA. 1 Note: The Ventrac will be utilized at Cross Creek Park, specifically near the Thompson Hill Road which has severe slopes. B. Authorization to Bid/Request Proposals 1. 14 Unit T-Hangar-Washington County Airport Purchasing, on behalf of Redevelopment,respectfully requests the Board of County Commissioners authorize the advertising for a 14 Unit T-Hangar at the County Airport. IL AGREEMENTS/CONTRACTS A. Professional Service Agreements 1. Comcast Business Agreement Purchasing, on behalf of Carrie Fundy,IT,respectfully requests the Board of County Commissioners enter into a 36-month agreement with Comcast Business for the Public Safety Airport Location to replace the pro package with a fiber connection at a cost of $613.95 per month,plus a one-time $199.00 installation charge. If approved,this Agreement will continue for three years unless cancelled providing a thirty- day notice. This expense will be paid from the public safety operating budget. 2. TransSystems Agreement Purchasing, on behalf of Redevelopment,respectfully requests the Board of County Commissioners approve an agreement with TranSystems in the amount of$136,655.00 for the design of the 14-Unit T Hangar at the Airport. The funding is 90%FAA and 10% State (BOA). There is no local share. The BOA has concurred with the scope. 3. Pest Control—Stegenga Pest Control Purchasing, on behalf of Building and Grounds,respectfully requests the Board of County Commissioners enter into a Pest Control Agreement with Stegenga Pest Control,Houston PA,based on their per treatment cost ranging from$35.00- $200.00 to be funded from individual department operating budgets. If approved,this agreement will be effective DOA through January 31,2026,with four additional one-year automatic renewals unless otherwise terminated pursuant to our agreement. 4.Elections-All ways Moving,Election Services Pick up &Delivery The Purchasing Department,on behalf of Melanie Ostrander,Elections/Voter Registration,respectfully requests the Board of County Commissioners enter into agreement for Pick up &Delivery Services to All ways Moving,Washington,PA, at a rate of $165/hr.per truck/2 movers. If approved,this contract will be effective February 1,2025,through January 31,2026, with two (2)one(1)year automatic extensions unless otherwise terminated pursuant to thirty days written notice. 5. Tower Services Unlimited Agreement Purchasing, on behalf of Public Safety, at the recommendation of Mission Critical Partners and County Project Management,respectfully requests the Board of County Commissioners approve an agreement with Tower Services Unlimited Inc. of Harrisburg PA. This agreement will provide engineering services according to hourly rates submitted for tower 2 sites as needed. This agreement and its services rendered will be approved only as needed,as requested by the County. Tower site services involving construction or equipment will follow bid/state contract procurement. If approved,this agreement will be effective February 1,2025,through January 31,2026, with options to extend for two (2) one (1)year periods. 6.Airport Southside Taxiway Proiect-050923-SS Taxiway Purchasing, on behalf of Bob Griffin,Director of Redevelopment,respectfully requests the Board of County Commissioners approve the following addendum to our agreement with First Energy for the Southside Taxiway project. • First Energy—The First Energy agreement addendum is for$6,287.61 along with a Statement of Compliance.First Energy is requiring an additional junction box& electrical work prior to passing inspection for the taxiway construction project. 7. Professional Services—Michael Baker International,Inc. Consulting/Engineering Services Purchasing, on behalf of Director of Administration,respectfully requests the Board of County Commissioners approve an agreement with Michael Baker International,Inc., Pittsburgh,PA,to provide Consulting&Engineering Services at their 2025 hourly rates. If approved the contract will be effective DOA,2025, for a period of one year with options to extend. 8.Washington County Correctional Facility—Butler County Agreement Purchasing, on behalf of Warden Fewell,respectfully requests the Board of County Commissioners enter into an agreement with Butler County for the provision of housing each other's adult offenders on an as needed basis as per the contract conditions including, $60.00 per day,per inmate,plus transports and any medical expenses to be paid from their Operating budget. NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION BOARD APPROVAL. III. PA STATE CONTRACT/COSTARS A. COSTARS/DGS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract.All items are being purchased from the PA State. Contract/Costars. 1. Costars 13—Woltz and Wind Ford Purchasing, on behalf of Elections,respectfully requests the Board of County Commissioners approve the purchase of a 2025 Ram Promaster Van at a cost of$43,000. The requested vehicle would be purchased via Costars 13, and therefore does not require bidding. The proposed vehicle will be funded from the Elections Integrity Grant. The proposed vendor for this purchase is Woltz and Wind Ford of Heidelberg,PA. 2. Costars 13—Woltz and Wind Ford 3 Purchasing, on behalf of Jason Theakston,Director of Planning,respectfully requests the Board of County Commissioners approve the purchase of four(4)2024 Electric Vehicles(see below) and charging stations for use throughout the County. The requested vehicles would be purchased via Costars 13, and therefore does not require bidding. The proposed vehicles will be funded from the DOE EECBG Program Grant. The proposed vendor for this purchase is Woltz and Wind Ford of Heidelberg,PA. • Two(2)2025 Ford F-150 Lightning AWD Super Crew Pro-Emergency Responder Vehicles - $52,215.00/each. Total $104,430.00. • One (1)2025 Ford F-150 Lightning AWD Super Crew Pro—Municipal work Vehicle- $53,990.00. • One(1) 2025 Ford Mustang AWD -$39,985.00. 3.Elections-Voting Systems/Machines—CoStars 39 The Purchasing Department,on behalf of Melanie Ostrander, Elections/Voter Registration,respectfully requests the Board of County Commissioners approve the 2025 Elections Services Warranty License,Maintenance and Support Fees with Election Systems& Software at a cost of$246,230.00. The proposed purchase is in accordance with the pricing on PA State Contract/Costars 39 and therefore does not require bidding. The proposed vendor is Election Systems& Software LLC of Omaha,NE. The total cost will be derived from the Elections Operating Budget. Note: This is year one of a five-year agreement. IV. DONATION A. Donation Resolution—Desks 1.Desks Donation The Purchasing Department,as per Section 1805 of the County Code governing the sale or disposition of personal property of the County,respectfully requests the Board of County Commissioners authorize the resolution for the donation of 3 Desks from Washington County to be utilized by the North Strabane Twp. Police Station who has completed the "Application for Donation"application and have met all required criteria. B. Donation Resolution—Backhoe 1.Backhoe Donation The Purchasing Department, as per Section 1805 of the County Code governing the sale or disposition of personal property of the County,respectfully requests the Board of County Commissioners authorize the resolution for the donation of a Backhoe from Washington County to be utilized by the Washington County Fairgrounds who has completed the "Application for Donation"application and have met all required criteria. MIN#1201,Dated 02/06/2025. 4 � L REDEVELOPMENT AUTHORITY ' 1 w� OF 1THE00 WEST ECAU SOUNTY OFTREET,SUITE 603, NWASHINIGTON A w en ins - PHONE 724-228-6875 l TOLL FREE 1-888-731-2154 FAX 724-228-6829 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAIRMAN LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: February 4, 2025 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Washington Demolition Proiect No. BMP 24-04 This project involves the demolition and site clearance of 1415 Jefferson Avenue in the City of Washington. Estimated Construction Cost: $338,835.00 Funding: County Blight Mitigation Funds Bid Opening: February 20, 2025 Cokeburg Demolition Proiect No. LS 24-04 This project involves the environmental remediation,demolition and site clearance of a vacant apartment building located at 1 Washington Street in Cokeburg Borough. An asbestos survey will be performed prior to demolition and all materials will be disposed of properly. The structure has been condemned under the Township's Code Enforcement Program. Contractor: W.J. Woodhouse, Jr. & Sons, Inc. Contract Award: $9,800.00 Funding: Local Share Account Funds Award Date: February 5, 2025 Project Activity Report—February 4, 2025 Page 2 Hopewell Demolition Proiect No. CD 23-09 This project involves the demolition and site clearance of 2133 Brush Run Road, a blighted residential structure that has been condemned under the Township's Code Enforcement Programs. Contractor: W. J. Woodhouse, Jr. & Sons, Inc. Contract Award: $3,250.00 Funding: Hopewell Community Development Block Grant Funds Award Date: February 5, 2025 Charleroi Recreation Proiect No. CD 18-08, CV 20-09 & LS 24-03 This project involves the second phase of recreation improvements at Woodland Avenue and Crest Avenue Parks in Charleroi Borough. • Woodland Avenue: Construction of a new pavilion,public parking, fencing, swinging benches, picnic tables,trash cans and related improvements. • Crest Avenue: Reconstruction of the basketball court, construction of a pavilion, swinging benches,picnic tables, trash cans and related improvements. Contractor: El Grande Industries, Inc. Contract Award: $454,881.00 Funding: $162,036.75 Charleroi Community Development Block Grant Funds $133,000.00 Community Development Block Grant Coronavirus Funds $159,844.25 Local Share Account Funds Award Date: February 10, 2025 Signature