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Home My WebLink About2025-02-18_Departmental Agendas_Meeting No. 1202 CHIEF CLERK AGENDA February 18, 2025 SPECIAL ORDER OF BUSINESS: Proclamation— Alexandra Brooks, Chief Operating Officer Teen Violence Awareness & Prevention Month DVSSPA NEW BUSINESS: Chief Clerk respectfully requests the Commissioners approve the appointments of Ryan Klousnitzer to the Planning Commission Board, Bruce Sakalik to the Local Emergency Planning Committee (LEPC), and the reappointments of Gwen Davis, Donald Martin, and Gina Zacios to the CYS Advisory Board. Chief Clerk, on behalf of the Sheriff's Office, respectfully requests the Commissioners approve payment to CDW-G in the amount of$297.23 for a 32" monitor and a privacy screen. The cost will be paid via the Records Improvement Fund and no county funds are required. Chief Clerk, on behalf of the Sheriff's Office, respectfully requests the Commissioners approve payment to Lenovo in the amount of$910 for a desktop computer. The cost will be paid via the Records Improvement Fund and no county funds are required. Chief Clerk, on behalf of the Sheriff's Office, respectfully requests the Commissioners approve payment to Dell Technologies in the amount of$1,419.78 for a rugged laptop computer. The cost will be paid via the Records Improvement Fund and no county funds are required. MEMORANDUM February 18, 2025 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—February 18, 2025 1. Liquid Fuels—Chartiers#64 Reimbursement Agreement Addendum Number 1 Planning Commission recommends approval of an addendum to the reimbursement agreement with PADOT in the amount of$1,350,000, for a new total of$2,850,000, for the design and construction of the Chartiers #64 Bridge in North Franklin Township. Costs will be paid 100% federal funds. The agreement also authorizes the Chair of the Commissioners to execute all documents for this project. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT:Agenda Meeting February 18, 2025 1. Children and Youth Services—Provider Agreement Children and Youth Services is respectfully requesting approval of the following provider agreement with Jefferson County Detention Services for JPO Detention Services for the period of January 1, 2025, through December 31, 2025. The contract authorization amount is for$292,000.00 and no additional county funds are required. 2. Children and Youth Services—Addendum to Provider Agreement Children and Youth Services is respectfully requesting approval of a provider agreement addendum with Jefferson County Detention Services for the period of January 1, 2025 — December 31, 2025. Jefferson County Detention Services is contracted for JPO Detention Services. The original agreement allocated five detention beds per day. The addendum allows for five additional beds if available. No additional county funds are required. 3. Behavioral Health and Developmental Services—Provider Agreement Behavioral Health and Developmental Services is respectfully requesting the approval of a provider agreement with Supportive Concepts for Families,Inc. to provide Community Residential Rehabilitation (CRR) and Transition Age Youth Community Residential Rehabilitation (TACRR) mental health services for the period of January 1, 2025, through June 30, 2025. The contract authorization amount is $400,000.00 and no additional county funds are required. 4. Behavioral Health and Developmental Services—Mid-Year Contract Adjustments: Behavioral Health and Developmental Services is respectfully requesting approval of the following mid-year contract adjustment agreement for the period July 1, 2024, through December 31, 2024. No additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT Mental Health Association of Washington County $1,200,000.00 $1,344,268.00 WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk NICK SHERMAN,CHAIRMAN - Director of Purchasing ELECTRA JANIS,VICE CHAIR I f Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: FEBRUARY 13,2025 SUBJECT: AGENDA ITEMS FOR FEBRUARY 18,2025 -MIN#1202 Rev#1 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid Contract Extensions 1.Bid Extension-Landscape Supplies—Contract#020723-Landscapes Purchasing,respectfully requests the Board of County Commissioners award the bid for the furnishing,delivering and/or installation of Landscaping supplies for all County buildings to Bell Landscaping dba Cecil Supply LLC,Canonsburg PA. They are the lowest most responsive and responsible bidder meeting specifications based on the"per unit cost" submitted in their bid proposals. If approved,this contract will be effective March 1,2025,through February 28,2026,at which time there will be one(1)additional 1 (one)year extensions available at a 5%material increase. 2.Bid Extension—Veteran's Markers All Ouality Memorial-#020723-Markers Purchasing, on behalf of Veteran's,respectfully requests that the Board of County Commissioners extend the bid contract for Veteran's Markers with All Quality Memorial Markers, Smoketown PA at an estimated annual cost of$15,000.00. 1 WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk NICK SHERMAN,CHAIRMAN - Director of Purchasing ELECTRA JANIS,VICE CHAIR I f Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: FEBRUARY 13,2025 SUBJECT: AGENDA ITEMS FOR FEBRUARY 18,2025 -MIN#1202 Rev#1 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid Contract Extensions 1.Bid Extension-Landscape Supplies—Contract#020723-Landscapes Purchasing,respectfully requests the Board of County Commissioners award the bid for the furnishing,delivering and/or installation of Landscaping supplies for all County buildings to Bell Landscaping dba Cecil Supply LLC,Canonsburg PA. They are the lowest most responsive and responsible bidder meeting specifications based on the"per unit cost" submitted in their bid proposals. If approved,this contract will be effective March 1,2025,through February 28,2026,at which time there will be one(1)additional 1 (one)year extensions available at a 5%material increase. 2.Bid Extension—Veteran's Markers All Ouality Memorial-#020723-Markers Purchasing, on behalf of Veteran's,respectfully requests that the Board of County Commissioners extend the bid contract for Veteran's Markers with All Quality Memorial Markers, Smoketown PA at an estimated annual cost of$15,000.00. 1 If approved,this contract will be effective March 1,2025, through February 28,2026, under the same contract terms&conditions. 3.Bid Extension—Law Enforcement Radio Equipment-#020723-LERadio Purchasing respectfully requests that the Board of County Commissioners extend the bid contract for provision,installation and repairs of Law Enforcement Radio Equipment with Crystal Sounds Systems,McMurray PA at submitted rates for 2025/2026, all other bid conditions remain in full force and effect. If approved,this contract will be effective March 1,2025,through February 28,2026, under the same contract terms&conditions. IL AUTHORIZATION TO BID A. Authorization to Bid/Request Proposals 1.Advertise for RFP'S-Magisterial District 27-1-03 (MDJ Porter)—Charleroi Purchasing, on behalf of Courts,respectfully requests the Board of County Commissioners approve advertising for RFP'S for MDJ 27-1-03,Porter. 2.JMPP-Summer 2025 The Purchasing Department, on behalf of Planning,respectfully requests the Board of County Commissioners authorize the advertising of bids for the"Joint Municipal Purchasing Program." III. AGREEMENTS/CONTRACTS A. Professional Service Agreements 1. PrimeCare Medical Agreement-Correctional Facility The Purchasing Department, on behalf of Warden Fewell,Correctional Facility, respectfully requests the Board of County Commissioners approve a Business Associate and Qualified Service Organization Agreement with Prime Care Medical,Harrisburg, PA, for the purpose of protecting medical information. If approved,this agreement will be effective February 11,2025. Note: This agreement focuses on HIPPA requirements and is contingent upon Prison board approval. 2.Addendum-Richardson Communications Purchasing,respectfully requests the Board of County Commissioners approve an addendum to our Professional Service Agreement with Richardson Communications of Bethel Park PA,to include assisting Planning with various department jobs,including graphics to be paid at a rate of$50-$65/hr. 2 If approved,this addendum will be effective February 1,2025 through June 30,2025. 3. Chem Aqua—Water Treatment Program Agreement Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board of County Commissioners enter into a Water Treatment Program Agreement with Chem- Aqua Inc.,Irving,TX,with local offices, for the Courthouse and Crossroads buildings to be funded from their Operating budget. If approved,this agreement will be effective March 1,2025,through February 28,2026. Note: Supplies as needed. 4.Automated Logic Maintenance,Controls Service Agreement Purchasing,on behalf of Justin Welsh,Director of Building&Grounds,respectfully requests the Board of County Commissioners approve a Preventative Maintenance Agreement with Automated Logic, Pittsburgh, PA, for multiple County automation equipment and systems for a total cost of$29,494.00 for 96 billable maintenance hours or(12-8-hour site visits). Site visits exceeding the agreement will incur on site labor costs of$198.00/hour and on-site service for management costs will be $250.00/hour. Overtime rates will be calculated at time and a half rate. If approved, this Agreement will be effective March 1, 2025, continuing for 12-month term and expiring February 28, 2026, unless otherwise terminated pursuant to 60-day written notice. Funding will be from their Operating Budget. 5. Temporary Staffing Services,Contract—Express Employment Professionals The Purchasing Department on behalf of Human Resources and Elections,respectfully requests the Board of County Commissioners approve the extension of our contract with Express Employment Professionals,Washington,PA, for Temporary Staffing Services at the 2025 percentage mark up from the current Washington County Employee Rate. If approved,this contract will be effective March 1,2025,through January 31,2026. IV. PA STATE CONTRACT/COSTARS A. COSTARS/DGS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract.All items are being purchased from the PA State. Contract/Costars. 1. Coroner Vehicle—CoStars 6 Purchasing, on behalf of Tim Warco, Coroner,respectfully requests the Board of County Commissioners approve the purchase of the following vehicle: • 2025 Chevy Suburban Vehicle in the amount$67,542.55. The proposed vendor is TriStar Chevrolet of Uniontown,PA. The purchase would be made via CoStars 6,and therefore does not require bidding.Proposed funding will be from Act 122 monies. MIN#1202,Dated 02/20/2025. 3 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON 'RAC W/ 90 WEST CHESTNUT STREET,SUITE 700,WASHINGTON,PENNSYLVANIA 15301 L 1916 PHONE 724-228-6875 v FAX 724-250-8431 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAIRMAN LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: February 18, 2025 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Burgettstown, Canonsburg, Canton, Deemston, North Franklin and Washington Demolition Project No. BMP 24-05 This project involves the demolition and site clearance of the following blighted residential structures that have been condemned under each municipality's Code Enforcement Program. 249 Center Avenue, Burgettstown 63 Cleveland Road, Washington 122 Ridge Avenue, Washington 340 Duncan Avenue, Washington 240 Donnan Avenue, Washington 347 West Pike Street, Canonsburg 1520 Jefferson Avenue, Lot 24A, Washington 277 Buckingham Road, Fredericktown Contractor: A. P. Wise Excavating, LLC Contract Award: $58,700.00 Funding: County Blight Mitigation Funds Award Date: February 18, 2025 Monongahela Street Reconstruction Project No. CD 23-12 This project involves reconstruction and related improvements to the following streets: • Parkinson Street from Second Street to Church Street(approximately 950 If) • Waverly Street from Parkinson Street to terminus (approximately 340 If) Contractor: Morgan Excavating L.P. Contract Award: $81,064.50 Funding: Monongahela Community Development Block Grant Funds Award Date: February 28, 2025 Project Activity Report—February 18, 2025 Page 2 Buffalo and South Franklin Demolition Proiect No. BMP 24-09 This project involves the demolition and site clearance of four residential structures located at: 828 Mounts Road, Washington 776 Mounts Road, Washington 710 Mounts Road, Washington 0 Mounts Road, Washington Estimated Demolition Cost: $48,900.00 Funding: County Blight Mitigation Funds Bid Opening: March 5, 2025 Donora Demolition Project No. LS 23-09 This project involves environmental remediation and demolition of a commercial structure located at 618 McKean Avenue. Estimated Demolition Cost: $92,620.00 Funding: Local Share Account Funds Bid Opening: March 11, 2025 Signature