HomeMy WebLinkAbout2024-12-19_Commissioners' Minutes No. 1198_APPROVED 2463
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMH LIMITED E00491KV
Minute No. 1198 December 19, 2024
The Washington County Commissioners met in regular session in Public Meeting Room
G-16,in the Crossroads Center at 95 West Beau Street,Washington, PA,with the following
members in attendance: Commissioners Nick Sherman, Electra Janis (via Zoom), and Larry Maggi.
Also present were: Solicitor Gary Sweat; Chief of Staff Daryl Price;Public Affairs Director Patrick
Geho; Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson;Administrative
Assistants Heather Wilhelm, Casey Grealish and Randi Marodi;Human Services Administrator
Dr. John Tamiggi and Deputy Administrator Tiffany Milovac;Human Resources Director Andrea
Johnston;Controller Heather Sheader and Deputy Controller Brittany Mosco;Veterans Affairs
Director and US Army Veteran Dr. Bobbi Cumpston;First Responders' Pastor Robert Greve from
First Lutheran Church;Public Safety Director Gerald Coleman;Clerk of Courts Ray Phillips;
Prothonotary Laura Hough;WJPA journalist Joe Jasek and Observer-Reporter journalist Mike Jones;
and Clean and Tidy Our County President Fern Siebert.
Mr. Sherman called the meeting to order at approximately 10:02 a.m. and announced the
meeting was being video and audio live streamed through YouTube and via the Commissioners'
Facebook page.
Mr. Sherman introduced First Responders'Pastor Robert Grewe from First Lutheran
Church,who led the meeting in prayer.
Mr. Maggi then introduced Washington County Veterans Affairs Director and US Army
Veteran Dr. Bobbi Cumpston,who led with the Pledge of Allegiance.
Mr. Sherman entertained a motion to approve Minute No. 1197, dated December 4, 2024.
Moved by Ms.Janis;seconded by Mr. Maggi, approving Minute No. 1197, as written.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None.
AGENDA COMMENTS
None.
COMMISSIONERS' RESPONSES
None.
OLD BUSINESS
Solicitor Sweat recommended the Board, on behalf of Purchasing and the Controller, award
RFP (#112624) for Pension Software to Pension Technology Group (PTG) of Boston. Agreement
will be effective from date of implementation through Scope-of-Work completion,unless otherwise
terminated pursuant to the terms of the agreement,or a 30-day written notice. Implementation costs
will be $62,577,with annual recurring fees of$52,985 to be paid from retirement funds.
Moved by Ms.Janis, seconded by Mr. Maggi approving the RFP award to PTG, effective
from date of implementation through Scope-of-Work completion at a cost of$62,577, plus annual
recurring fees of$52,985.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2464
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Solicitor Sweat recommended the Board,on behalf of Purchasing and the Planning
Commission,award RFP (#120324) for farmland preservation survey services to Harshman CE
Group,LLC of Washington.Agreement will be effective January 1,2025 through December 31,
2026,with the option to extend for one,three-month period,otherwise terminated pursuant to the
terms of the agreement,or a 30-day written notice.Depending upon acreage,per survey costs will
be: $7,000 for 10-100 acres;$7,900 for 100-200 acres;and$8,900 for 200-300 acres.
Moved by Ms.Janis,seconded by Mr. Maggi approving the RFP award to Harshman
CE Group,effective January 1,2025 through December 31,2026, for the above-mentioned
per survey costs.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board,on behalf of Purchasing,extend the bid contract
for Correctional Facility linen supplies to Victor Supply,LLC,Mt Pleasant,TN,at the submitted per
unit cost,and asks for permission to pursue pricing for blankets,which was omitted from the
original bid. The contract will be effective January 1,2025 through December 31,2025,with no
remaining options to extend.The contract was reviewed and recommended for extension by
Corrections and Purchasing.
Moved by Ms.Janis,seconded by Mr.Maggi extending the bid contract to Victor Supply,
effective January 1,2025 through December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing, extend the bid contract
for electrical service work to Schultheis Electric,Latrobe,PA.All work will be done on a time and 1
material,as-needed basis.The bid will also include hourly rates for emergency repairs.This contract
is recommended for renewal by Buildings& Grounds and Purchasing, and will be effective
January 1,2025 through December 31,2025,with no remaining options to extend.
Moved by Ms.Janis,seconded by Mr. Maggi extending the bid contract to Schultheis
Electric,effective January 1,2025 through December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing,extend the bid contract
for flags to Metro Flag Co.,Wharton,NJ at their submitted unit price of$0.83/flag.This contract
will be effective January 1,2025 through December 31,2025,with no remaining options to extend.
Moved by Ms.Janis,seconded by Mr. Maggi extending the bid contract to Metro Flag Co.,
effective January 1,2025 through December 31,2025, for the submitted unit price of$0.83/flag.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mt. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board,on behalf of Purchasing, extend the bid contract
for drug test kits to Redwood Toxicology Laboratory,Inc.,Santa Rosa,CA,based on per unit costs.
This renewal will be effective January 1,2025 through December 31,2025,with no remaining
options to extend and will be paid through departmental operating budgets. Responses were
reviewed by Adult Probation, CYS,and Purchasing. }
Moved by Ms.Janis,seconded by Mr.Maggi extending the bid contract to Redwood
Toxicology Laboratory,effective January 1,2025 through December 31,2025.
Roll call vote taken:
Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2465
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Solicitor Sweat recommended the Board, on behalf of Purchasing and Elections,extend the
bid contract for election supplies to William Penn Printing,Pittsburgh,at the submitted per unit
prices.This contract will be effective January 1, 2025 through December 31, 2025, and has been
recommended for extension by Elections and Purchasing.
Moved by Ms.Janis, seconded by Mr. Maggi extending the bid contract to William Penn
Printing, effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes; Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board,on behalf of Purchasing and Elections, extend the
bid contract for fire alarm system inspections and repairs to Scalise Industries Corporation, d/b/a
EMCOR Services Scalise Industries,Lawrence, PA,at the per unit,per inspection cost for county-
owned buildings.All repairs are to be performed on an as-needed basis for time and materials.This
contract will be effective January 1, 2025 through December 31, 2025,with the option to extend for
one (1) additional one-year period. This was the lowest, most responsive, and responsible bid
received.
Moved by Ms.Janis, seconded by Mr. Maggi extending the bid contract to EMCOR Services
Scalise Industries,effective January 1,2025 through December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing and Buildings & Grounds,
extend the bid contract for the provision of HVAC/boiler equipment and preventative maintenance
to Scalise Industries Corporation d/b/a EMCOR Services Scalise Industries,Lawrence,PA. All time
and material repairs are to be done on an as-needed basis at a rate of$117/hr. ($172.50/hr. for
emergencies),and for projects over$25,000 at the rate of$115/hr. ($166/hr. for emergencies). Cost
of materials is vendor's price,plus 20%.This contract will be effective January 1, 2025 through
December 31, 2026,with the option to extend for one (1) additional two-year period. This was the
lowest,most responsive, and responsible bid received.
Moved by Ms.Janis, seconded by Mr. Maggi extending the bid contract to EMCOR
Services Scalise Industries, effective January 1, 2025 through December 31,2026, for the
above-mentioned rates.
Roll call vote taken:
Mr. Maggi—Yes; Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing, authorize a resolution for
the donation of a 2013 Dodge Caravan from Washington County to be utilized by TRPIL,who has
formerly requested the donation, has completed the"Application for Donation," and has met all
required criteria.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the resolution for the donation of a
2013 Dodge Caravan from Washington County to be utilized by TRPIL.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing, authorize a resolution for
the donation of Taser X26 cartridges and related equipment from the DuPage County Sheriff's
Department to Washington County's Probation Services,who has formerly requested the donation,
has completed the "Application for Donation," and has met all required criteria.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the resolution for the donation of
Taser X26 cartridges and related equipment from the DuPage County Sheriff's Department to
Washington County's Probation Services.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2466
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval,the appointment of
John Tamiggi Amy Petro,and Eric Chandler to the Public Participation Panel and the
reappointments of Robert Griffin,Joe Thomas,Ned Williams,Jodi Noble,Phil Fiumara,Jamie
Colecchi,Mary Lynn Spilak,Ashley Seman,Darin Shriver,Leanne Spada,Shona Eakin,Ben Brown,
and Will Thomeier to the Public Participation Panel.
Moved by Ms.Janis,seconded by Mr.Maggi approving the above-mentioned board
appointments and reappointments.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval,an
Intergovernmental Cooperation Agreement (IGA) and a Memorandum of Understanding(MOU)
between Washington County Land Bank,the County of Washington,Donora Borough,and
Ringgold School District for the purpose of participating in the County Land Bank.
Moved by Ms.Janis,seconded by Mr. Maggi approving the IGA and MOU with the
above-mentioned entities.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, an
Intergovernmental Cooperation Agreement(IGA) and a Memorandum of Understanding (MOU)
between Washington County Land Bank, the County of Washington,the City of Monongahela,and
Ringgold School District for the purpose of participating in the County Land Bank.
Moved by Ms.Janis,seconded by Mr.Maggi approving the IGA and MOU with the
above-mentioned entities.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
Chief Clerk,on behalf of the Redevelopment Authority of the County of Washington,
presented to the Board for their consideration and approval,the amendments to the Community
Development Block Grant (CDBG),which is part of the county's consolidated and annual
action plans.
Moved by Ms.Janis, seconded by Mr.Maggi approving the amendments to the CDBG.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk,on behalf of the Solicitor and Information Technology,presented to the Board
for their consideration and approval,a new County Business Continuity and Disaster Recovery
Policy and Plan (BC/DR Policy).The new BC/DR Policy was drafted to improve IT systems and
processes,assign roles and responsibilities and the necessary actions required to restore county data
and critical systems. It will also ensure the continuity of operations during an emergency event
affecting county IT systems.
Moved by Ms.Janis, seconded by Mr.Maggi approving the new County Business Continuity
and Disaster Recovery Policy and Plan.
Roll call vote taken:
Mr.Maggi—Yes;Ms.Janis -Yes;Mr. Sherman Yes.
Motion carried unanimously.
2467
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR l I101 ED Ej,808491KV
Chief Clerk,on behalf of Finance,presented to the Board for their consideration and
approval, a policy for aviation general liability insurance coverage with Old Republic Aerospace
Company.The policy premium is in the amount of$6,509 and will be effective January 1, 2025
through January 1, 2026.
Moved by Ms.Janis, seconded by Mr. Maggi approving the policy for aviation general
liability insurance coverage with Old Republic Aerospace Company in the amount of$6,509,
effective January 1, 2025 through January 1, 2026.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance, presented to the Board for their consideration and
approval, a policy renewal for accident insurance coverage with Philadelphia Indemnity Insurance
Company for program attendees for community service/FITS, alternative sentencing,volunteers,
and seasonal juveniles.The policy premium is in the amount of$4,339 and will be effective
January 1, 2025 through January 1, 2026.
Moved by Ms.Janis,seconded by Mr. Maggi approving the policy renewal for accident
insurance coverage with Philadelphia Indemnity Insurance Company in the amount of$4,339,
effective January 1, 2025 through January 1, 2026.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources, presented to the Board for their consideration
and approval, the renewal of the General Services Agreement with the Washington Health System
Occupational Medicine Center d/b/a Washington Physicians Group.The agreement provides pre-
employment exams and related testing for all county employees in job categories subject to PADOT
regulations.The rate will increase from $47 to $60 and will be effective January 1, 2025 through
December 31, 2025.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the General Services
Agreement with Washington Physicians Group with an increase from$47 to $60, effective
January 1,2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources, presented to the Board for their consideration
and approval, the renewal of the Drug and Alcohol Testing Agreement with the Washington Health
System Occupational Medicine Center to provide general drug and alcohol testing services for all
county employees in job categories subject to PADOT regulations. Rates of the contract will remain
the same and will be effective January 1,2025 through December 31,2025.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the Drug and Alcohol
Testing Agreement with the Washington Health System Occupational Medicine Center at the
existing rates, effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
2468
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E1808491KV
Chief Clerk,on behalf of Human Resources,presented to the Board for their consideration
and approval,the contract as negotiated between the County of Washington and American
Federation of State, County, and Municipal Employees (AFSCME) District Council 84.The contract
is effective from January 1, 2025 through December 31,2027.
Moved by Ms.Janis,seconded by Mr. Maggi approving the contract as negotiated between
the County of Washington and AFSCME District Council 84,effective from January 1, 2025
through December 31, 2027.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their
consideration and approval,the recommended provider agreements for various support services or
the period of July 1, 2024 through June 30,2025. The contract authorization amount is $1.424
million, and no additional county funds are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreements in the total
contract authorization amount of$1.424 million, for the period of July 1, 2024 through
June 30,2025.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
PROVIDER • AMOUNT
Provides an independent living
City Mission --Living Stones, Inc. program for dependent and delinquent $100,000.00
youth.
Provides placement services for
George Junior Republic in children and youth who are
Pennsylvania adjudicated dependent, delinquent, or $775,000.00
in need of voluntary mental health
placement.
Assists youth in developing
Pathways to Everyday Life Human responsibility,resilience, and positive $150,000.00
Services, Inc. self-concepts,preparing them for
adulthood.
Provides foster care,residential
support,community services and
Pressley Ridge specialized education, focusing on $400,000.00
stabilit�� and permanence for children.
TOTAL $1,425,000.00
Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their
consideration and approval, a provider agreement with New Life Adolescents,LLC to provide
supportive services for at-risk young women for the period of December 1, 2024 through
June 30, 2025. The contract authorization amount is $150,000,and no additional county funds
are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement with New
Life Adolescents in the contract authorization amount of$150,000, for the period of
December 1, 2024 through June 30,2025.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
2469
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IME JJM17EQ__E1 a0r 14 a].KV
Chief Clerk,on behalf of Behavioral Health&Developmental Services,presented to the
Board for their consideration and approval, the final year-end contract adjustment agreements with
the previously recommended providers. This agreement will be effective July 1, 2023 through
June 30, 2024, and no additional county funds are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreements with final
year-end contract adjustment agreements with the previously recommended providers, for the
period of July 1,2023 through June 30, 2024.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
PROVIDER ORIGINAL
AMI,Inc.of Washington-Greene County $460,000.00 $601,845.00
Aging Services of Washington County $35,000.00 $71,722.00
Blueprints $168,000.00 $168,158.00
George Junior Republic in Pennsylvania $4,000.00 $5,852.00
Mental Health Association of Washington $2,095,000.00 $2,471,023.00
Count`
Transitional Employment Consultants,Inc. T $175,000.00 $183,303.00
Chief Clerk, on behalf of Behavioral Health&Developmental Services, presented to the
Board for their consideration and approval, the recommended provider agreements for various
support services for the period of January 1,2025 through June 30,2025. Total contract
authorization amount is $1,985,000,and no additional county funds are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the recommended provider
agreements in the total contract authorization amount of$1,985,000, for the period of
January 1,2025 through June 30,2025.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes.
Motion carried unanimously.
PROVIDER SERVICES PROVIDEDAMOUNT
Provides the services of.Assertive
Community Treatment (ACT) Team,
The CARE Center, Inc. dba SPHS Certified Peer Specialist, Community
CARE Center Mental Health Supported Housing, $585,000.00
Crisis Intervention, Crisis Stabilization
Diversion Unit, Intensive Permanent
Supportive Housing and Outpatient.
Provides Mental Health Services of:
Community Mental Health Supported
Mental Health Association of Housing, Enhanced Personal Care
Washington County Home,Long-Term Structured $1,400,000.00
Residence,Mobile Psychiatric
Rehabilitation Services,Parent
Advocate and Representative Payee.
TOTAL $1,985,000.00
2470
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR,11 ITED E18084UIKV
Chief Clerk, on behalf of Behavioral Health &Developmental Services,presented to the
Board for their consideration and approval, a provider agreement with Southwest Behavioral Health
Management, Inc. to provide administrative services and complex care management for the period
of January 1, 2025 through December 31, 2025.The total contract authorization amount is
51,295,008.59, and no additional county funds are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement with
Southwest Behavioral Health Management in the contract authorization amount of 1,295,008.59, for
the period of January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Services,presented to the Board for their consideration
and approval, the entering into a program agreement with Greater Pittsburgh Community Food
Bank to administer the Temporary Emergency Food Assistance Program (TEFAP) for the period of
October 1,2024 through September 30,2025,in an amount of up to $50,000,and no county funds
are required.
Moved by Ms.Janis, seconded by Mr. Maggi approving the program agreement with Greater
Pittsburgh Community Food Bank in an amount of up to 550,000, for the period of October 1,
2024 through September 30,2025.
Roll call vote taken:
Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing,presented to the Board for their consideration and
approval, an agreement renewal,additional items, and a pricing list, as approved for law enforcement
uniforms, to Trapuzzano's Uniforms.The agreement will be effective the date of agreement through
June 30, 2026,with the option to extend for one additional, one-year period.
Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement renewal, additional
items, and a pricing list with Trapuzzano's Uniforms, effective the date of agreement through
June 30, 2026.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Courts,presented to the Board for their
consideration and approval, the extension of the lease agreement with Park Avenue,LLC for MDJ
Wilson (27-1-2) for an additional five years.The lease would be effective January 1, 2025 through
December 31, 2029 at the rate of$2,914/month,with a 3% annual increase, and with an option to
extend for one additional five-year term.
Moved by Ms.Janis, seconded by Mr. Maggi extending the lease agreement with Park
Avenue at the rate of$2,914/month, effective January 1,2025 through December 31, 2029.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2471
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITFO F1ROR49IKV
Chief Clerk,on behalf of Purchasing and the Courts,presented to the Board for their
consideration and approval, the entering into a five-year lease agreement with ABC&D for MDJ
Havelka (27-3-7) located in Burgettstown for the current office space.The rent will be
$1,625/month including utilities and cleaning. The lease will be effective January 1,2025 through
December 31, 2029,with no extension options remaining.
Moved by Ms.Janis, seconded by Mr. Maggi extending the lease agreement with Park
Avenue at the rate of$1,625/month including utilities and cleaning, effective January 1,2025
through December 31, 2029.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Corrections,respectfully requests the
Commissioners authorize the advertising for mattresses for use at the Correctional Facility.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for mattresses.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings &Grounds, respectfully requests the
Commissioners authorize the advertising for paint and supplies for use with various in-house repairs
and remediations.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for paint
and supplies.
Roll call vote taken:
Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings & Grounds,respectfully requests the
Commissioners authorize the advertising for plumbing supplies to use on various in-house repairs
and remediations.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for
plumbing supplies.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings & Grounds, respectfully requests the
Commissioners authorize the advertising for housekeeping supplies for cleaning and maintenance.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for
housekeeping supplies.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Corrections,respectfully requests the
Commissioners authorize the advertising for fresh produce at the Correctional Facility.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for
fresh produce.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2472
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIj�ITEn E18QA491KV
Chief Clerk, on behalf of Purchasing and Buildings & Grounds and Parks &Recreation,
respectfully requests the Commissioners authorize the advertising for countywide dumpster services
to reduce cost and service delays.
Moved by Ms.Janis,seconded by Mr. Maggi authorizing the adverting for countywide
dumpster services.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing,respectfully requests the Commissioners authorize the
advertising for necessary roof repairs at the Family Court Center to remediate leaking.
Moved by Ms.Janis,seconded by Mr. Maggi authorizing the adverting for necessary
roof repairs.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes; Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing,respectfully requests the Commissioners authorize the
advertising for temporary staffing solutions, as seasonal or workload needs arise.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for temporary
staffing solutions.
Roll call vote taken:
Mr. Maggi—Yes; Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing, respectfully requests the Commissioners authorize the
advertising for a moving company for election equipment and supply transport and pickup.
Moved by Ms.Janis,seconded by Mr. Maggi authorizing the adverting for a
moving company.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings & Grounds,respectfully requests the
Commissioners authorize the advertising for a for bids for locksmith services.
Moved by Ms.Janis, seconded by Mr. Maggi authorizing the adverting for bids for
locksmith services.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes; Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Courts,respectfully requests the
Commissioners authorize the advertising for a for bids for proposals for MDJ office space.
Moved by Ms. Janis,seconded by Mr. Maggi authorizing the adverting for bids for proposals
for MDJ office space.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2473
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR i iMITFn Ftanaagi)sy
Chief Clerk,on behalf of Purchasing,presented to the Board for their consideration and
approval,a renewal agreement with the state District Attorneys Institute (PDAI) for the
maintenance and continuance of the Statewide Automated Victim Information& Notification
(SAVIN) program. All 2025 maintenance and service fees will be paid with PA Commission on
Crimes and Delinquency (PCCD) grant funds, and no county funds are required. This agreement
will be effective January 1,2025 through December 31, 2025.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal agreement with PDAI,
effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis —Yes; Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Information Technology,presented to the Board
for their consideration and approval, the 2025 hourly price list for wiring services with Information
Technologies Services.All work will be done on an as-needed basis.This agreement will be effective
January 1, 2025 through December 31, 2025,with an option to extend for two (2) additional one-
year periods.
Moved by Ms.Janis,seconded by Mr. Maggi approving the 2025 hourly price list for wiring
services with Information Technologies Services, effective January 1, 2025 through
December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their
consideration and approval, the software license,maintenance,and call center support renewal
agreements with Motorola Solutions for the NG 911 ready hardware and software in the amount of
$89,345.The agreements are for the period of January 1, 2025 through December 31, 2025, and the
cost will be paid with 911 funds.
Moved by Ms.Janis, seconded by Mr. Maggi approving the software license,maintenance,
and call center support renewal agreements with Motorola Solutions in the amount of$89,345, for
the period of January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their
consideration and approval, the renewal of the maintenance agreement for the CAD System from
Hexagon Intergraph Corporation. The agreement will be effective January 1, 2025 through
December 31, 2025 in the amount of$326,247.36 and will be paid through Public Safety's operating
budget.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the maintenance
agreement for the CAD System from Hexagon Intergraph Corporation in the amount of
$326,247.36,effective January 1,2025 through December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2474
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
�LI�ITEQ�,19➢.8431KY -
Chief Clerk, on behalf of Purchasing and Information Technology, presented to the Board
for their consideration and approval, a maintenance agreement with Verdv Services, Inc. for the
Emerson/Liebert UPS System located in the Courthouse, Courthouse Square, and Public Safety
buildings.The agreement is in the amount of$25,495.49,is effective January 1, 2025 through
December 31, 2025, and will be paid with IT's and Public Safety's operating budgets.
Moved by Ms.Janis, seconded by Mr. Maggi approving the maintenance agreement with
Vertiv Services in the amount of$25,495.49, effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Coroner,presented to the Board for their
consideration and approval, the renewal agreement with Dr. Courtney Healy for forensic pathology
services according to the recommended fees.The agreement will be effective January 1, 2025
through December 31, 2027,with an option to extend for one,three-year period by mutual consent
of both parties,unless otherwise terminated pursuant to the terms.All services will be charged to the
Coroner's budget.
• $1150 per autopsy and protocol
• $100 per Coroner's inquest or magistrate's hearing appearance
• $500 per court appearance
• Plus,mileage at the current stated IRS rate
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal agreement with
Dr. Courtney Healy at the above-mentioned costs, effective January 1, 2025 through
December 31, 2027.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings & Grounds,presented to the Board for
their consideration and approval, an extension to the service agreement for floor mats and uniform
rentals with Cintas Corporation at the submitted 2025 rates.This extension will be effective
January 1, 2025 through December 31, 2025,with options to extend year-to-year,unless canceled
with a 30-day written notice.
Moved by Ms.Janis, seconded by Mr. Maggi approving the extension to the service
agreement with Cintas Corporation at the submitted 2025 rates,January 1,2025 through
December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes; Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Human Resources,presented to the Board for
their consideration and approval, an extension to the agreement with Time Savers, Inc. for the
purpose of providing after-hours employee drug and alcohol screenings on an as-needed basis.This
extension will be effective January 1, 2025 through December 31,2025.
Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement extension with
Time Savers, effective January 1, 2025 through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2475
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
[MR LIMIJEZE19Q84si jV
Chief Clerk,on behalf of Purchasing,presented to the Board for their consideration and
approval, an agreement with The Master's Touch,LLC for printing and mailing of real estate tax
notices for.the Treasurer's office. This agreement will be effective
January 1, 2025 through December 31, 2025, at the approximate yearly cost of$18,368.15,
plus postage.
Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with The Master's
Touch at the approximate yearly cost of$18,368.15, effective January 1, 2025 through
December 31, 2025
Roll call vote taken:
Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Courts,presented to the Board for their
consideration and approval, an extension of the one-year office cleaning agreement for the MDJ's
space at 3000 Park Place Drive, Suite 106,Canonsburg,with ARC Human Services. This agreement
will be effective January 1, 2025 through December 31, 2025, at an estimated cost of$4,000/year,
including cleaning supplies.
Moved by Ms.Janis, seconded by Mr. Maggi approving the extension of the one-year office
cleaning agreement with ARC Human Services at an estimated cost of$4,000/year,effective January
1,2025 through December 31,2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Tax Revenue,presented to the Board for their
consideration and approval, the renewal of the professional service agreement with Palmetto
Posting, Inc. for the posting of tax claims, in accordance with the specifications of the county. This
agreement will be effective date of agreement through December 31,2025,with two (2) one-year
extensions available at the County's discretion. Costs will be$30/posting.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the professional
service agreement with Palmetto Posting at a cost of$30/posting, effective date of agreement
through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk,on behalf of Purchasing and Public Safety,presented to the Board for their
consideration and approval, a renewal of a service agreement with SynergIT.This agreement will
continue to provide support for the servers and systems in the 911 Center. The base cost is not to
exceed$75,000/year for the period of January 1, 2025 through December 31, 2025,with an option
to extend for an additional one year. Services outside the Scope-of-Work would require written
approval from Washington County and would be billed separately. The cost will be paid from Public
Safety's operating budget.
Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of a service agreement
with SynergIT at a base cost is not to exceed $75,000/year, for the period of January 1, 2025
through December 31, 2025.
Roll call vote taken:
Mr. Maggi—Yes;Ms. Tanis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
2476
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
[MR L MITFR FISQ8491 KV
Chief Clerk,on behalf of Purchasing and Elections,presented to the Board for their
consideration and approval,the invoices for the 2024 General Election support.The cost will be
paid from the department's operating budget.
• Election Systems &Software, Chicago,IL—2024 General Election Support
(testing/voting machines) $31,600
• Election Systems &Software,Chicago, IL—2024 General Election Support
(on-site election support) $13,825
• Election Systems &Software,Chicago,IL—2024 General Election Support
(project management—public test) $2,450
Moved by Ms.Janis,seconded by Mr.Maggi approving the invoices for the 2024 General
Election support at the above-listed costs.
Roll call vote taken:
Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
Chief Clerk,on behalf of Purchasing and Information Technology and Public Safety,
presented to the Board for their consideration and approval, the 2025 renewal agreement with
AEC Group,LLC for the VEEAM backup&replication enterprise software,including
maintenance.This renewal agreement will be effective January 1,2025 through December 31,2025.
Moved by Ms.Janis, seconded by Mr. Maggi approving the 2025 renewal agreement with
AEC Group effective January 1,2025 through December 31, 2025.
Roll call vote taken:
Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes.
Motion carried unanimously.
PUBLIC COMMENTS
Clean and Tidy Our County President Fern Siebert updated the Board on her organizations
Bottle Cap Collection Program, stating they have cleaned,sorted and recycled more than 21,000
pounds of bottle caps.This resulted in the creation of more than 100 park benches,seven picnic
tables, five bird baths,six landscape timbers,eight flowerpots,and two stools. Ms. Siebert continued
saying the response to their initiative was overwhelming and they are in the process of handing the
program over to another organization. She said 80%of the bugs have been worked out of the
program and she's hoping another organization will take it over soon so she can walk with them and
help them get their footing. She ended by thanking the Board for their support and letting them
have drop sites across the county.
Clerk of Courts Ray Phillips made an end of year report,noting that his department was not
in the news,drama-free and was quietly getting work done,which was the platform he ran on. His
goal was to have everything done before the office moved from Courthouse Square to the
Courthouse in June,which did accomplish.
According to Mr. Phillips,he had a monumental task with there being files on top of files
falling over, describing it as a"mess!" He thanked the Board,Chief of Staff Daryl Price,the Courts,
Row Offices and,especially Human Resources and Adult Probation that sent light-duty workers
over to help. He also gave a shout out and kudos to his staff,mentioning Deputy Clerk Stacey
Andronas,Tammy Mankey,Kathleen Miller,and new employee Rebecca.
Prothonotary Laura Hough said she just wanted to thank the Board and all those who
support what they do in the county for their hard work, dedication,being such a steady guiding hand
and for bringing forth so many new ways of doing things. She continued saying,2024 was a fantastic
year and she is looking forward to 2025. Ms. Hough ended by thanking her dedicated staff of 13,
saying it is an ever-changing office where there are more than 2,000 types of documents being filed
and they perform their duties with a smile. She also thanked Chief Clerk Cindy Griffin,Human
Resources,the Controllers office,Clerk of Courts office, and everyone.
2477
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E1808491KV _
COMMISSIONERS'RESPONSE
Responses to Ms. Siebert's comments.
Mr. Sherman thanked Ms. Siebert, stating that 21,000 pound of bottle caps not going to a
landfill is an amazing thing and commented he could not express his gratitude enough for her and all
she does for the county.
Mr. Maggi stated he has seen her cleaning up along the sides of the interstates. He
continued,noting that Ms. Siebert is a true treasure to Washington County. Her efforts are truly
appreciated.
Ms.Janis added Ms. Siebert's shoes would be hard to fill.
Responses to Mr. Phillips' comments.
Mr. Sherman thanked Mr. Phillips, saying he echoes what he said. He knows Mr. Phillips
inherited a little bit of a mess and applauded him for having the office fully functional again.
Mr. Maggi expressed his appreciation for not seeing negative news about the office and
noted that reading positive stories about Mr. Phillips'wrestling coaching is far more enjoyable than
encountering humiliating news.
Responses to Ms. Hough's comments.
Mr. Sherman thanked Ms. Hough and her staff for all the hard work,mentioning that he's
aware they are going through a huge undertaking with the challenge of going paperless and saving
some trees. He said he wouldn't want anyone else to do it and expressed his gratitude.
SOLICITOR'S REPORT
Solicitor Sweat requested tax refunds in the amount of$5,767.19.
Cycle K Tax Refunds - 12/19/24 - Meeting No. 1198
YEAR AMT DATE NAME ADDRESS CITY ST ZIP DISTRICT PARCEL
HENRY i I
DOLAN C I
&SHARON P.O.BOX W-0020-024
0-
2024 $2,955.55 12/11/24 _A 329 AMITY PA 15311 AMWELL 0020-01
MUNCIE 1 1
DONALD&
WILLIAM 120-009-
KNESTRIC 8 EAST 04-01-
2024 $7.15 12/11/24 K PINE AVE WASHINGTON PA 15301 CANTON 0032-01
CAMERON 1652 130-007-
RICHARD FOURTII MONONGAHE 01-02-
2024 $145.98 12/11/24 &SHELLY ST LA PA 15063 CARROLL 0025-00
624 - _ 140-014-
JANSON PRESIDE 02-04-
2024 $33.63 12/11/24 DONALD NI'S DR CANONSBURG PA 15317 CECIL 0018-00
BROTHERS 255 j 170-011-
FARMING WELSH 00-00-
2024 $100.19 12/11/24 LLC ROAD WA_SHIN_GTON PA 15301 CHARTIERS 0039-03
CROSSLAN 1450 170-016-
D KENT A PAXTON 19-00-
2024 $249.35 12/11/24 &KACEY L FARM RD WASHINGTON PA 15301 CHARTIERS 0030-00
314
HAN LIN 340-004-
SEDLACK STATION BURGETTSTO 00-00-
2024 $282.67 12/11/24 MEI RD WN PA 15021 HANOVER 0016-00
MAIN
DELBERT B 201 490-002-
&TAMMY JEFFERSO N 00-00-
2024 $74.13 12/11/24 L N PIKE BROWNSVILLE PA 15417 BETHLEHEM 0002-00
KEST
MARY AN HA 530-0-
MARY ANN HAMTOM I � N01'I'INC,HA lNi-00-
2024 $543.19 12/11/24 C RD EIGHTY FOUR PA 15330 M 0012-00
GOLDING 162 540-006-
JOHN W& LELAK PETERS 23-00-
2024 $252.42 12/11/24 BETSY C LANE VENETIA PA 15367 TOWNSHIP 0018-00
HALSTEAD
SAMUEL R 366 1 540-005-
&MELISSA BUCKING PETERS 133-00-
2024 $637,50 12/11/24 A HAM DR VENETIA PA 15367 TOWNSI IIP 0003-00
2478
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BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E180A4 JKV
Cycle K Tax Refunds - 12/19/24 - Meeting No. 1198
RILEY
MICHAEL 301 540-005-
A&TRACY BUCKING PETERS 29-00-
2024 $376.49 12/11/24 M HAM DR VENETIA PA 15367 TOWNSHIP 0032-00
7 2 570-023-
MCLAUGH CHARLE.S BURGETTSTO 02-05-
2024 $28.92 12/11/24 I LIN SEAN ST WN PA 15021 SMITH 0011-00
570-031-
SWABODA 1432 04-00-
2024 $80.02 12/11/24 ROBERT BERRYST PITTSBURGH PA 15204 SMITH 0022-00
TOTAL $3,767.19
ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Monday,December 2, 2024, following the
Agenda Meeting to discuss personnel.There will be a reorganizational Salary Board meeting at
10 AM,January 6,2025 in this room.The next regularly scheduled Board of Commissioners
meeting will be held at 10AM on Thursday,January 9,2025,in this room. Salary Board will
immediately follow this meeting, and all county offices will be closed December 24 and 25, 2024
in observance of Christmas,and January 1, 2025 in observance of New Year's.
There being no further business,Chairman Sherman declared the meeting adjourned at
approximately 10:50 a.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
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