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Home My WebLink About2025-01-09_Commissioners' Minutes No. 1199_APPROVED 2479 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITE{� E19�g�j,}SY. Minute No. 1199 January 9, 2025 The Washington County Commissioners met in regular session in Public Meeting Room G-16,in the Crossroads Center at 95 West Beau Street,Washington,PA,with the following members in attendance: Commissioners Nick Sherman, Electra Janis, and Larry Maggi.Also present were: Solicitor Gary Sweat;Chief of Staff Daryl Price;Public Affairs Director Patrick Geho; Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson;Administrative Assistants Heather Wilhelm, Casey Grealish and Randi Marodi;Human Services Administrator Dr.John Tamiggi and Deputy Administrator Tiffany Milovac; Human Resources Director Andrea Johnston;Controller Heather Sheader and Deputy Controller Brittany Mosco;Veterans Affairs Director Dr. Bobbi Cumpston;Resident Bill West;US Army Veteran Lt. Col Nicolas O'Brien of Venetia;Clerk of Courts Ray Phillips;Prothonotary Laura Hough;WJPA journalist Joe Jasek and Observer-Reporter journalist Mike Jones. Mr. Sherman called the meeting to order at approximately 10 a.m. and announced the meeting was being video and audio live streamed through YouTube and via the Commissioners' Facebook page. Mr. Sherman introduced resident Bill West,who led the meeting in prayer. Mr. Maggi then introduced US Army Veteran Lt. Col Nicolas O'Brien of Venetia,who led with the Pledge of Allegiance. Mr. Sherman entertained a motion to approve Minute No. 1198, dated December 19, 2024. Moved by Ms.Janis; seconded by Mr. Maggi, approving Minute No. 1198, as written. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS None. AGENDA COMMENTS None. COMMISSIONERS' RESPONSES None. z 2480 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA JMR LtMBTFD F R08A91 K)l OLD BUSINESS Solicitor Sweat, on behalf of the Planning Commission,recommended the Board approve the costs and technical proposals for the Chartiers #64 Bridge Replacement Project. The initial scope-of-work was revised to include items to complete the final design of the project. The revision will increase the cost by$119,125.05 for a total project cost of$613,627.54,which is 100% federally funded. Moved by Ms.Janis, seconded by Mr. Maggi approving the costs and technical proposals for the Charders #64 Bridge Replacement Project at an increased total project cost of$613,627.54. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing,recommended the Board reject all submitted bids for worker's compensation services. Moved by Ms.Janis, seconded by Mr. Maggi,rejecting all submitted bids for worker's compensation services. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2481 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMFFED F1808491KV NEW BUSINESS Chief Clerk requested the board amend the agenda to add Mark Hrutkay to Item A in the New Business section. Moved by Ms.Janis, seconded by Mr. Maggi approving the above-mentioned agenda revision. Roll call vote taken: Mr. Maggi-Yes; Ms.Janis -Ycs;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, the appointment the appointment of Mark Hrutkay,as Chairman to the LSA Review Committee. Moved by Ms.Janis, seconded by Mr. Maggi approving the above-mentioned board appointment. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, an Oil and Gas Lease with Range Resources —Appalachia,LLC on a 5.76-acre of land in Donegal Township owned by Washington County. Moved by Ms.Janis, seconded by Mr. Maggi approving the Oil and Gas Lease with Range Resources. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, the agreement between Washington County and Sweat Law Offices to retain legal services as the County's Solicitor, effective January 1,2025 through December 31, 2025. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement between Washington County and Sweat Law Offices, effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, a grant agreement between the county and Pennsylvania Emergency Management Agency (PEMA) in the amount of $46,970 for the 2024 9-1-1 Statewide Interconnectivity Funding Program to be used toward the Washington NG911 GIS Post Migration project. Moved by Ms.Janis,seconded by Mr. Maggi approving the grant agreement between the county and PEMA in the amount of$46,970. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. 2482 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 1MfiL1f1+117�h �iannaA7i4]L — — — — — — Chief Clerk, on behalf of the Planning Commission,presented to the Board for their consideration and approval, a reimbursement agreement with PennDOT providing$900,000 to Washington County for the rehabilitation of Tunnel No. 4 in Buffalo Township. Construction costs will be fully funded with state monies, and a local match will be required for the project's pre- construction activities.Approval of this agreement also designates signing authority to the Chairman of the Board of Commissioners. Moved by Ms.Janis, seconded by Mr. Maggi approving the reimbursement agreement with PennDOT providing$900,000 to Washington County. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of the Planning Commission,presented to the Board for their consideration and approval, a contract with Kymberly A. Secreet in the amount of$400/month for animal control services in Mingo Creek Park, Cross Creek Park,Ten Mile Creek Park, and the Panhandle Trail, effective January 1, 2025 through December 31,2025. Moved by Ms.Janis, seconded by Mr. Maggi approving the contract with Kymberly A. Secreet in the amount of$400/month, effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, the renewal of the Employee Assistance Program (EAP) agreement with Gateway Rehabilitation Center d/b/a Productivity Partners.This agreement provides counseling and work- life services to all full-time employees and eligible family members. EAP services will be compensated at an annual fee of$19,419.97 and will be effective January 1, 2025 through December 31, 2025. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the EAP agreement with Productivity Partners at an annual fee of$19,419.97, effective January 1, 2025 through December 31, 2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis -Yes;Mr. Sherman -Yes. Motion carried unanimously. 2483 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IME LIMITED E1808491KV Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their consideration and approval, the recommended provider agreements for various support services for the period of July 1, 2024 through June 30,2025. The total contract authorization amount is $675,000,and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreements in the total contract authorization amount of$675,000, for the period of July 1, 2024 through June 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. PROVI SERVICES PROVIDEDAMOUNT Community Specialist Corporation Provides trauma-informed residential d/b/a The Academy treatment for at-risk adolescent $175,000.00 females. Provides foster care, adoption, and Every Child,Inc. therapeutic services to children and $200,000.00 families. Provides medically fragile children Family Care for Children and Youth, with foster families avoiding $100,000.00 Inc. 1 institutional settings. Merakey's Foster Care Plus Program f provides community-based family care Merakey-Pennsylvania for youth with behavioral and mental $100,000.00 health needs,reducing institutional placements. The Clock Tower Schools Provide residential placement services $100,000.00 for males ages 14-18 by JPO or CYS. TOTAL $675,000.00 Chief Clerk, on behalf of Behavioral Health&Developmental Services,presented to the Board for their consideration and approval,the final year-end contract adjustment agreement with Center for Community Resources, Inc. for the period of July 1,2023 through June 30, 2024. The contract authorization amount will be increased from$940,000 to $1,119,925, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the final year-end contract adjustment agreement with Center for Community Resources in the increased total authorization amount of$1,119,925, for the period of July 1,2023 through June 30,2024. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Behavioral Health&Developmental Services,presented to the Board for their consideration and approval, a provider agreement addendum with Pathways of Southwestern PA, Inc. to add respite services, for an individual already receiving services through this provider, for the period of July 1,2024 through June 30,2025. The contract authorization amount will be increased from$78,874 to $83,874,and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement addendum with Pathways of Southwestern PA in the increased total contract authorization amount of$83,874, for the period of July 1, 2024 through June 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. 2484 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 1MF1 LIMITEL} E18b849YKV Chief Clerk, on behalf of Behavioral Health&Developmental Services,presented to the Board for their consideration and approval, a provider agreement with Chatham University to provide intellectual disabilities services for the IM4Q Program for the period of July 1,2024 through June 30,2025. Contract authorization amount is$36,062,and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement with Chatham University in the contract authorization amount of$36,062, for the period of July 1,2024 through June 30,2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Services, presented to the Board for their consideration and approval, a provider agreement with SKAPA Design&Marketing Solutions to provide video editing and production services for The Road to Recovery Symposium.The contract authorization amount is $150/hour and will not exceed seven (7) hours. Costs will come from opioid settlement monies, and no county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreement with SKAPA Design&Marketing Solutions in contract authorization amount is $150/hour. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Services,presented to the Board for their consideration and approval, a Memorandum of Understanding (MOU) between Monongahela Valley Hospital d/b/a Penn Highlands Mon Valley for the provision of the 340B Drug Pricing Program. This memorandum will commence on January 9,2025 and will continue until terminated by either party. No county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the MOU between Monongahela Valley Hospital d/b/a Penn Highlands Mon Valley,commencing on January 9, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Aging Services,presented to the Board for their consideration and approval,a program agreement addendum with SWPA Area Agency on Aging, Inc. for a decrease in funding of$30,337 for the period of July 1, 2024 through June 30,2025, and no county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the program agreement addendum with SWPA Area Agency on Aging in the decreased funding amount of$30,337, for the period of July 1,2024 through June 30, 2025. Roll call vote taken: Mr. Maggi-Yes;Ms.Janis -Yes;Mr. Sherman-Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Information Technology,presented to the Board for their consideration and approval, the recommended agreements with RBA Professional Data Systems for Informix and RBA for software upgrades in the amount of$23,614.42, for GUI client J software maintenance in the amount of$4,911.50,and for tax assessment maintenance in 9 the amount of$4,318.43. The agreements will be effective January 1,2025 through J December 31, 2025. 9 Moved by Ms.Janis, seconded by Mr. Maggi approving the recommended agreements with RBA Professional Data Systems for Informix and RBA, effective January 1,2025 through December 31, 2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. MINUTE BOOK 2485 BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA img I_iM TEn FIB IKV Chief Clerk, on behalf of Purchasing,presented to the Board for their consideration and approval, an agreement with Excalibur Investment Services, Inc. to provide worker's compensation services based on their 2025 rate schedule. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with Excalibur Investment Services. Roll call vote taken: Mr. Maggi—Yes; Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their consideration and approval, a software and hardware maintenance agreement for the logging recorder purchased on the GSA contract from Eventide.The agreement is in the amount of$26,950 and will be effective January 1, 2025 through December 31, 2025. All maintenance costs will be paid from Public Safety's state collected surcharge funds. Note:This agreement covers systems at both primary and airport locations. Maintenance and support are now provided by MRA Inc. Moved by Ms.Janis, seconded by Mr. Maggi approving the maintenance agreement on the GSA contract from Eventide in the amount of$26,950, effective January 1,2025 through December 31,2025. Roll call vote taken: Mr. Maw—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and the Courts,presented to the Board for their consideration and approval, the funding for the Courts' Case Management System Agreement with Thomson Reuters for maintenance and support at a cost of$385,875 (for year 2025).All costs will be paid from the Capital fund. Moved by Ms.Janis, seconded by Mr. Maggi authorizing the funding for the Courts' Case Management System Agreement with Thomson Reuters in the amount of$385,875, for year 2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their consideration and approval,the renewal agreement with CDW-G of the NetMotion Complete— Conversion License for 300 subscription-based users in the amount of$31,650,which will be paid from Public Safety's Operating Budget. Note:This proposed purchase will be made via CoStars,and therefore does not require bidding. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal agreement with CDW-G in the amount of$31,650. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and the District Attorney,presented to the Board for their consideration and approval, the renewal of the cloud-based report management system for licensing fees and 80 hours of remote implementation and training with CODY Pathfinder RMS. The total cost of$86,136 and will be paid with PCCD grant funds. Note: This proposed purchase will be made via CoStars,and therefore does not require bidding. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal agreement with CODY Pathfinder RMS in the amount of$86,136. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously_ 2486 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LJMITLD_EIM 1KV PUBLIC COMMENTS None. COMMISSIONERS' RESPONSE None. SOLICITOR'S REPORT None. ANNOUNCEMENTS The next regularly scheduled Board of Commissioners meeting will be held at 10AM on Thursday,January 23,2025,in this room. The regularly scheduled Salary Board meeting has been canceled.All county offices will be closed on Monday,January 20,2025 in observance of Martin Luther King Jr. Day. There being no further business,Chairman Sherman declared the meeting adjourned at approximately 10:18 a.m. THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL: '- '2025 ATTEST: CHI �.F C