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Home My WebLink About2025-04-01_Departmental Agendas_Meeting No. 1205 CHIEF CLERK AGENDA April 1, 2025 SPECIAL ORDER OF BUSINESS: Proclamation—Child Abuse Prevention Month Jessica Sphar Children and Youth Services Admin. Proclamation— Safe Digging Month Chance Montgomery PA One Call System, Inc. Proclamation—412Thrive Day Samantha Moatz Founder and Executive Director Proclamation—Law Day Kathleen Sabol, Executive Director Washington County Bar Association NEW BUSINESS: Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners approve and ratify a Memorandum of Understanding (MOU)between ten counties to share the cost of providing the delivery of voice and data services to support the ongoing public and non-public safety related activities pertaining to the governance, operation, and maintenance of a regional public safety radio system controller switch for the Inter-County Regional Radio System (ICORRS). Chief Clerk respectfully requests the Commissioners approve a new County policy to establish additional procedures to be followed by Jail personnel when documentation is received that a bail has been revoked and a bench warrant has been issued by the Court. Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners approve an agreement with Crown Castle and SBA for structural fees and application for the 9-1-1 P25 Radio System Project at multiple tower sites. The amount will not exceed$50,000 and will be charged to Public Safety's operating budget. Chief Clerk respectfully requests the Commissioners approve the purchase of five (5) acres of land (parcel No. 350-004-00-00-0006-00) located in Hopewell Township, Washington County, from the estate of Karen Carroll, in the amount of$40,000. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT:Agenda Meeting April 1, 2025 1. Behavioral Health and Developmental Services—Final Year-End Contract Adjustments Behavioral Health and Developmental Services is respectfully requesting approval of the following final year-end contract adjustment agreements for the period of July 1, 2023, through June 30, 2024. No additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT accessAbilities $280,000.00 $307,812.00 ACHIEVA Support $ 75,000.00 $ 84,543.00 Diversified Human Services,Inc. $230,000.00 $277,179.00 JG Early Intervention Specialists, Inc. $160,000.00 $208,849.00 Pathways of Southwestern Pennsylvania $450,000.00 $488,993.00 Pediatric Therapy Professionals,Inc. $125,000.00 $173,203.00 Positive Steps Therapy,LLC $ 30,000.00 $ 39,066.00 Specialized Therapy and Related Services $ 55,000.00 $ 65,749.00 The Early Learning Institute $ 50,000.00 $ 56,407.00 Therapist Early Intervention Services,LLC $185,000.00 $197,186.00 2. Human Services—Ratification of Grant Application Human Services is respectfully requesting the ratification of the approval to submit a grant application to the Redevelopment Authority of Washington County for Home—ARP funding to provide case management, financial assistance, and outreach services. This is a five-year grant application with no county match requirement. 3. Human Services—Memorandum of Understanding Human Services is respectfully requesting the approval to enter into a Memorandum of Understanding with Greater Pittsburgh Community Food Bank in order for the Washington County Department of Human Services to provide SNAP outreach and application assistance in Washington County for the period of April 1, 2025, through September 30, 2025. Greater Pittsburgh Community Food Bank will reimburse the Department of Human Services $3,500.00 on a quarterly basis. No county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk NICK SHERMAN,CHAIRMAN "yam Director of Purchasing ELECTRA JANIS,VICE CHAIR i'i Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: MARCH 27,2025 SUBJECT: AGENDA ITEMS FOR APRIL 1,2025 -MIN#1205 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS Rev#I A. Bid Contract Extensions 1.Bid Extension—Tires—Contract#032624-Tires Purchasing,respectfully requests the Board of County Commissioners extend the bid contract for various tires for Washington County vehicles to West Tire,Washington PA, at their"per unit"costs and"percentage discount off list price"as submitted in their bid. If approved,this contract will be effective April 1,2025,through March 31,2026,with the option to extend for an additional one(1) one (1)year term unless terminated by providing a thirty-day written notice. 2.Bid Extension—Dam Diagnostics and Repairs—Contract#041624-Dam Repairs Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners extend the bid contract for the Washington County Dam Diagnostics and Repairs Bid under Contract#041624-Dam Repairs to ENVIROSCIENCE Inc. of Stow,Ohio. If approved,this agreement will be effective May 1,2025,through April 30,2026 with options to extend for an additional(3)three(1) one year periods unless otherwise terminated pursuant to the agreement. 1 3.Bid Extension—Office Supplies—Contract#032421-OS Purchasing,respectfully requests the Board of County Commissioners extend our current bid contract for Office Supplies according to their catalog rates and submitted discounts to the following vendors: ■ WB Mason Co,Inc.,North Versailles PA ■ HiTouch Business Services LLC,LaVergne TN If approved,this contract will be effective May 1,2025,through April,30 2026,with no remaining options to extend. This extension is in accordance with the terms and conditions of the original contract. B. Authorization to Bid 1.Bid—Kitchen and Laundry Equipment Repairs WCCF Purchasing, on behalf of the WCCF,respectfully requests the Board of County Commissioners approve the advertising for kitchen and laundry repairs. 2.Bid—Airport Hangar 26 Purchasing, on behalf of the Redevelopment,respectfully requests the Board of County Commissioners approve the advertising for bids for the sale of Hangar 26 at the Washington County Airport. IL AGREEMENTS & CONTRACTS/LEASES A. Professional Service Agreements 1.Washington County Correctional Facility—Fayette County Agreement Purchasing, on behalf of Warden Fewell,respectfully requests the Board of County Commissioners enter into an agreement with Fayette County for the provision of housing each other's Adult Offenders on an as needed basis as per the contract conditions including, $60.00 per adult inmate,per day,plus transports and any medical expenses that are above and beyond the provided basic care. All expenses will be paid from their Operating budget. NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION BOARD APPROVAL. 2. Copiers—Ford Business Machines Agreement Purchasing,respectfully requests the Board of County Commissioners approve a Professional Service Agreement with Ford Business Machines,Inc., Connellsville,PA, for the purpose of upgrading the Ford office print devices previously under our cost-per-copy program. This agreement will cover all parts,labor,image drums and consumable supplies excluding paper and staples. This agreement will be a fixed fee at a reduced rate according to Costars pricing of$8,860.00 monthly. If approved,this agreement will be effective April 1,2025,through June 30,2030,unless otherwise terminated pursuant to a thirty-day written notice. 3. ComDoc Xerox-Maintenance and Service Agreement 2 Purchasing, on behalf of Information Technology,respectfully requests the Board of County Commissioners approve a monthly maintenance and service agreement with ComDoc,Inc., a Xerox Company for parts,toner, drums and labor to 165 County office printers. If approved,the total monthly maintenance cost will be $3,900.00 and shall continue for 12 months from the date of approval and with annual options to renew unless terminated pursuant to written notice.Any devices added to the agreement shall be subject to approval and will cost$40.00 monthly for Color printers and$15.00 monthly for black and white. This program will represent$3,200.00 in savings per month when compared to the outright purchase of supplies helping the County realize a substantial savings on maintenance and supplies. 4. Courts-For the Record Digital Court Recording Agreement Purchasing, on behalf Court Administration,respectfully requests the Board of County Commissioners approve an Agreement renewal with For the Record("FTR"),Denver, CO,to renew our software for the courtrooms and hearing rooms for digital monitoring support from FTR for the Courts' 15 recording stations at a cost of$11,925.00. If approved,this purchase will be funded from Act 13 Funds and be effective May 1,2025, through April 30,2026. Note: This quote provides for software support for the courtrooms and hearing rooms, upgraded licenses for the monitoring software, and support from FTR. 5.Remington&Vernick Engineers Purchasing,respectfully requests the Board of County Commissioners approve a Professional Service Agreement with Remington&Vernick Engineers for engineering services according to their 2025/2026 hourly rates submitted with an initial agreement supplement for an environmental assessment. If approved,this agreement will be effective May 1,2025,through April 30,2026 with the option to renew upon mutual approval year to year unless otherwise terminated pursuant to the agreement. 6. Courts—PCRA Agreement Harrison P.Graydon Purchasing, on behalf Court Administration,respectfully requests the Board of County Commissioners approve an Agreement with Harrison P. Graydon of White Oak PA for representation of post-conviction relief filings (PCRA)as determined by the Court. If approved,this agreement will include total fees of$38,000.00 and will be effective May 1, 2025,through December 31,2025, and extend year to year for 12-month terms unless otherwise terminated pursuant to a 60-day written notice. Note: The purpose of the contract is to enter into an agreement with attorney Harrison Graydon to accept appointments to handle Post Conviction Relief Act("PRCA")cases. The Court is required by law to appoint legal counsel at the County's expense to represent inmates convicted in Washington County who are seeking review of their convictions under the PCRA. 7.Lenovo Financial Services Purchasing, on behalf of Information Technology,respectfully requests the Board of County Commissioners approve an equipment lease under our master service lease with 3 Lenovo Financial Services of Jacksonville,FL for the purpose of obtaining 29 laptop devices and docking stations for CYS. If approved,the minor equipment lease agreement will be in effect for a term of 36- months at a monthly cost of$1,124.22. To be funded from the CYS operating budget and grant funding. 8.Johnson Controls-Fire Safety Planned Service—Canonsburg Sr. Center Purchasing, on behalf of Aging Services,respectfully requests the Board of County Commissioners approve a Fire Safety Service Agreement with Johnson Controls, Cranberry Township PA,for fire alarm inspections at the Canonsburg Sr. Center. If approved the service will cover a 12-month period and the total cost of is$740.25 to be funded from their Operating budget. 9. Stryker Sales LLC—LIEFEPAK Defibrillator and Service—Aging Services Purchasing, on behalf of Aging Services,respectfully requests the Board of County Commissioners approve a purchase with Stryker Sales LLC, Chicago IL,for a defibrillator,warranty, case, support and electrodes for$4,659.88 to be funded from their Operating budget. III. PA STATE CONTRACT/COSTARS A. COSTARS/DGS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract.All items are being purchased from the PA State. Contract/Costars. 1. State Contract 4400028310 Agricultural/Grounds Keening Type Equipment Purchasing, on behalf of Jason Theakston,Director/Planning Commission,respectfully requests the Board of County Commissioners authorize the purchase of a Polaris Ranger Crew 1000 ATV,for Planning to be utilized by the City of California for Emergency Services during Bridge construction and returned to Planning upon project completion. The cost is$22,810.63. The equipment is being purchased via Best Line Equipment of State College,PA. The equipment is covered under PA State Contract 4400028310, and therefore does not require bidding. It will be funded via Act 13 funds. MIN#1205,Dated 04/03/2025. 4 REDEVELOPMENT V O E EL PMENT AUTHORITY � R w� OF THE COUNTY OF WASHINGTON R C 90 WEST CHESTNUT STREET,SUITE 700,WASHINGTON,PENNSYLVANIA 15301 . �✓ 'I PHONE 724-228-6875 FAX 724-250-8431 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAH2MAN LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: April 1, 2025 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Peters Recreation Improvements Proiect No. CD 24-17 This project involves accessibility improvements at Elm Grove Park to remove barriers including installation of a new 6" wide ADA compliant walkway (approximately 150 LF)with a 12' X 30'viewing pad. Estimated Construction Cost: $104,700.00 Funding: Peters Community Development Block Grant Funds Bid Opening: April 9, 2025 Chartiers Demolition Proiect No. BMP 25-05 This project involves the demolition and site clearance of three commercial structures located at: • 500 Pike Street, Meadowlands • 506 Pike Street, Meadowlands • 518 Pike Street, Meadowlands Estimated Demolition Cost: $200,000.00 Funding: Washington County Blight Mitigation Funds Bid Opening: April 11, 2025 Signature