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HomeMy WebLinkAbout2025-05-01_Commissioners' Meeting Agenda_No. 1207_REVISED WASHINGTON COUNTY BOARD OF COMMISSIONERS i w AGENDA MEETING NO. 1207 THURSDAY, MAY 1, 2025 —PHOTO SESSION WITH AGENDA GUESTS AND COMMISSIONERS— PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE WASHINGTON COUNTY COMMISSIONERS IS VIDEO- AND AUDIO LIVE-STREAMED ON THE COMMISSIONERS' FACEBOOK PAGE. AGENDA I OPENING OF MEETING a. Prayer Reverend Ken Custer Grace United Methodist Church b. Pledge of Allegiance US Army Veteran, Captain Jonathan Rogers II APPROVAL OF MEETING MINUTES Minute No. 1206—April 17, 2025 III SPECIAL ORDER OF BUSINESS a. Second Chance Month Rebecca Salsbury, Director Proclamation Human Services Help Center&Clinical Unit b. Sexual Assault Awareness Joanna Dragan, Supervisor Month Proclamation SPHS STTARS Program c. Older Americans Month Mary Harris, Executive Director Proclamation SWPA Area Agency on Aging (Washington & Greene) d. Corrections Employee Week Jeff Fewell, Warden Proclamation Washington County Correctional Facility IV AGENDA COMMENTS Only for residents who have signed in and are wishing to comment on today's agenda items. THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF COMMISSIONERS AND HAVE NOT BEEN VERIFIED. V THE BOARD OF COMMISSIONERS' RESPONSE VI OLD BUSINESS a. Bid Extension—Purchasing b. Bid Extension—Purchasing VII NEW BUSINESS a. County Hotel Tax Distribution—Chief Clerk b. Training/Travel—Chief Clerk C. Memorandum of Understanding (MOU)—Planning d. Survey—Planning e. Division Order—Planning f. Contract Authorization—Planning g. Contract Adjustments—BHDS h. Agreement Amendment—BHDS i. Board Dissolution—Human Services j. Agreements—Human Services k. Bid—Purchasing I. Payment—Purchasing M. Payment—Purchasing n. Agreement—Purchasing o. Agreement—Purchasing p. Agreement Renewal—Purchasing q. Agreement—Purchasing r. Agreement—Purchasing S. Contract Purchase—Purchasing t. Contract Purchase—Purchasing VIII PUBLIC COMMENT For residents who have signed in and are wishing to make general comments. THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF COMMISSIONERS AND HAVE NOT BEEN VERIFIED. IX THE BOARD OF COMMISSIONERS' RESPONSE X SOLICITOR'S REPORT None. XI ANNOUNCEMENTS An Executive Session was held at 10 AM on Tuesday,April 29, 2025, at the end of the Agenda Meeting to discuss personnel.The Salary Board will follow this meeting and the next regularly scheduled Board of Commissioners' meeting will be held in this room at 10 AM on Thursday, May 15, 2025,followed by the Salary and Retirement boards. XII ADJOURNMENT Page 2 OLD BUSINESS May 1, 2025—Board of Commissioners' Public Meeting #1207 BID EXTENSION—PURCHASING Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners A extend the current bid contract for office supplies, according to their catalog rates and submitted discounts, to WB Mason and HiTouch Business Services, effective May 1, 2025 through April 2026, with no remaining options to extend. BID EXTENSION—PURCHASING Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners B extend the current bid contract for flooring and installation to Don Greer's Fashion Floors, Washington. All work will be on an as-needed, time and material basis. This contract will be effective June 1, 2025 through May 31, 2026, with no remaining options to extend. NEW BUSINESS May 1, 2025—Board of Commissioners' Public Meeting#1207 COUNTY HOTEL TAX DISTRIBUTION—CHIEF CLERK Chief Clerk respectfully requests the Commissioners approval to have the County Treasurer withhold distribution of the County Hotel Tax revenues to the Washington County Tourism A Agency(WCTA)until the County Commissioners have received an Audit for the 2024 Fiscal Year with information on the income and expenditures incurred by the WCTA in a form and content, as determined by the County Commissioners,pursuant to Section 17507(f)(g) of the County Code for fourth class counties. TRAINING/TRAVEL—CHIEF CLERK Chief Clerk, on behalf of the Coroner's office, respectfully requests the Commissioners approve the cost of training and all travel related fees, within the rules of the county's travel policy, for the Coroner's Solicitor(Tim Uhrich) and eight(8) deputy coroners (Rodney B. Bush, James Hughes, Emily Irey, Hannah Lanham, Billy McKay, Benjamin Orris, S. Timothy Warco II, and Luke Webeck)to attend a training seminar on May 2, 2025 in Johnstown. The cost will be $80 per person and will be paid via the Coroner's operating budget. MEMORANDUM OF UNDERSTANDING (MOU)—PLANNING Planning respectfully requests the Commissioners enter into a Memorandum of Understanding (MOU)with the Pennsylvania Resources Council (PRC) for a household C. hazardous waste and tire collection event to be held on June 28, 2025. The county will be responsible for contributing $7,000 for administration fees and grant match and PRC will hire and pay the contracted vendor as required by the DEP. SURVEY—PLANNING Planning respectfully requests the Commissioners approve a survey on the Southeastern D. portion of Cross Creek County Park for a potential transmission line. The survey would be conducted by MarkWest Liberty Midstream& Resources, LLC. No county funds are required, and approval authorizes the forms to be signed by the Chairman of the Board. DIVISION ORDER—PLANNING Planning respectfully requests the Commissioners approve an amended Division Order with E. Range Resources for the Augustine E 6H Unit with the previously recommended decimal interest rate (0.00077870). CONTRACT AUTHORIZATION—PLANNING Planning respectfully requests the Commissioners authorize the contract costs and technical F. proposals for the Tunnel Number 4 Rehabilitation Project authorizing a construction inspection with Mackin Engineering. Total cost is $68,781.58 and will be paid with transportation alternative set aside grant funds. CONTRACT ADJUSTMENTS—BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES Behavioral Health& Developmental Services respectfully requests the Commissioners G. approve the recommended mid-year contract adjustment agreements in the total amount of $640,000 for the period of July 1, 2024 through June 30, 2025, and no additional county funds are required. AGREEMENT AMENDMENT—BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES Behavioral Health& Developmental Services respectfully requests the Commissioners H. approve an amendment to the agreement previously approved on October 17, 2024 with BHC/Advanced Services, Inc. to increase the amount allocated to BHDS for the period of July 1, 2024 through June 30, 2025. The contract authorization amount will be increased to $319,203, and no additional county funds are required. BOARD DISSOLUTION—HUMAN SERVICES Human Services respectfully requests the Commissioners approve the dissolution of the I Washington County Department of Human Services' Advisory Board, which was created and approved on March 18, 2021 at a public meeting of the Washington County Board of Commissioners. AGREEMENTS—HUMAN SERVICES Human Services respectfully requests the Commissioners approve the opioid settlement J. funding agreements with the recommended providers in the total amount of$164,960.58. All agreements are subject to approval by the Solicitor. BID—PURCHASING Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners K. authorize advertising for air handlers, including an air flow analysis, for the Crossroads Center Building. PAYMENT—PURCHASING Purchasing, on behalf of the Planning Commission, respectfully requests the L. Commissioners approve payment in the amount of$37,970 to Schultheis Electric for emergency work to replace the failed electrical service at Shelter 7 in Mingo Creek Park. Cost includes all labor and equipment and will be paid with oil and gas lease monies. PAYMENT—PURCHASING Purchasing, on behalf of Elections, respectfully requests the Commissioners approve M. payment to Election Systems & Software (ES&S) in the amount of$137,500 for the 2025 Primary Election support. Costs will be paid from Elections' operating budget. AGREEMENT—PURCHASING Purchasing, on behalf of the Coroner, respectfully requests the Commissioners approve a N. software agreement with Cellebrite Inc., for a forensic workstation. This agreement will be effective April 3, 2025 through April 2, 2026, at an annual cost of$23,500 and will be charged to the Coroner's operating budget. AGREEMENT—PURCHASING Purchasing, on behalf of the Board, respectfully requests the Commissioners approve a 0. professional services agreement with RTI Risk Management for consulting on all insurance and risk management assessments in the amount of$1,500/month, effective June 1, 2025 through May 31, 2026. AGREEMENT RENEWAL—PURCHASING Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve the renewal of the ProCare field and technical service support agreement with Stryker in P. the amount of$57,230.01 for the AEDs throughout the campus, effective May 1, 2025 through April 30, 2029. The total cost will be paid from general fund and emergency management monies. AGREEMENT—PURCHASING Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve the renewal of the antivirus agreement with Capital Area Intermediate Unit 15 Q. in the amount of$38,130. The purpose of this agreement is to provide Sentinel One workstation and server licenses and will be valid for a 12-month period. AGREEMENT—PURCHASING Purchasing, on behalf of the Treasurer, respectfully requests the Commissioners approve an R. agreement for hotel tax collection software with GovOS Inc., in the amount of$28,056.01. The cost will be paid with capital funds. CONTRACT PURCHASE—PURCHASING Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve the purchase of a camera and access control system, along with door and fence S. improvements, for the Fire Academy. The cost of$47,073.10 will be paid to David Davis Communications, with 50% deposit due before work begins, and$18,810 to the Metro Fence Co. Costs will be paid with capital funds and will be made through COSTARS and therefore does not require bidding. CONTRACT PURCHASE—PURCHASING Purchasing, on behalf of Information Technology, respectfully requests the Commissioners T. approve a three-year agreement with CDW-G for SonicWall Gen 7 software support and security in the amount of$24,812.24. This purchase will be made through COSTARS 3, and therefore does not require bidding.