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Home My WebLink About2025-10-02_Departmental Agendas_Meeting No. 1216 CHIEF CLERK AGENDA September 30, 2025 SPECIAL ORDER OF BUSINESS: Proclamation—Domestic Violence Awareness Month Alexandra Brooks, COO Domestic Violence Services of Southwestern Pennsylvania NEW BUSINESS: Chief Clerk respectfully request the Commissioners adopt an ordinance, pursuant to Act 48 of 2024, that will authorize the Pennsylvania Secretary of Transportation the authority to acquire the right-of-way on behalf of Washington County for the duration of the rehabilitation of the Ten Mile Creek Bridge #40 project, located in Amwell Township. MEMORANDUM September 30, 2025 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting— September 30, 2025 1. Planning—Emergency Work Change Order Planning Commission recommends approval and ratification of an emergency work change order for crosswalk painting at at-grade crossings on the Panhandle Trail. The change order will increase the total amount of the project by $30,635.00, bringing the total amount of the project to $416,625.50. Funding for this work will come from the Mingo Oil and Gas Fund. 2. Liquid Fuels—Railroad Agreement Planning Commission recommends approval of an Agreement for Preliminary Engineering Services with Norfolk Southern for the Pike #1 Bridge Project. This agreement states that any engineering services performed by Norfolk Southern at the Pike 1 Bridge project site be reimbursed by Washington County. These costs would then be reimbursed by PennDOT as part of the Pike 1 Bridge Project. The cost estimate is $25,000.00 and is 100% federally funded. ercd w.sernar�o Count of Vas;bington z ° FINANCE DEPARTMENT BOARD OF COMMISSIONERS Adam G.Petris NICK SHERMAN COMMONWEALTH OF PENNSYLVANIA Finance Director CHAIR 95 WEST BEAU STREET— SUITE 430 ELECTRA JANIS PHONE:724-228-6894 VICE CHAIR WASHINGTON, PENNSYLVANIA 15301 LARRY MAGGI FAX:724-228-6941 PHONE:724-228-6724 FINANCE AGENDA September 30t", 2025 1. Finance, on behalf of Domestic Relations, respectfully requests the Board of Commissioners ratify and approve a renewal cooperative agreement with the Commonwealth of Pennsylvania, Department of Human Services for the Title IV- D Child Support Enforcement program. The cooperative agreement will continue funding of the Domestic Relations Department at the allowable reimbursement rate and will be for the period of October 1, 2025, through September 30, 2030. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT:Agenda Meeting September 30, 2025 1. Children and Youth Services—Provider Agreement Children and Youth Services is respectfully requesting approval of the following provider agreements for the period of July 1, 2025—June 30,2026. No additional county funds are required. PROVIDER SERVICES AMOUNT Avanco International,Inc. AFCARS Upgrade and Maintenance $6,382.78 Avanco International,Inc. CWIS Maintenance - Development and $7,896.03 Implementation Avanco International,Inc. Child Accounting and Profile System $51,040.23 Application Service Adelphoi Village Family Relationship Coaching $350,000.00 Adelphoi Village In Home Prevention Treatment and $500,000.00 Aftercare (IHPTA) The Children's Institute of Project Star—Care Coordination $150,000.00 Pittsburgh d/b/a Project Star The Children's Institute of In Home Family Services (IHFS) $600,000.00 Pittsburgh d/b/a Project Star Global Wordsmith,LLC Language translation and interpretation $10,000.00 services Pentz Run Services,Inc. Group shelter and transitional living $60,000.00 services UPMC—Western Behavioral Foster care placement services $100,000.00 Health at Mon Yough TOTAL 1,835,319.04 2. Children and Youth Services—Provider Agreement Addendum Children and Youth Services is respectfully requesting approval of a provider agreement addendum with Avanco International,Inc. to provide consulting services for the period of July 1, 2025 -June 30, 2026. A Not-to Exceed amount of$45,000.00 has been assigned. No additional county funds are required. 3. Children and Youth Services—Provider Agreement Addendum Children and Youth Services is respectfully requesting approval of a provider agreement addendum with Avanco International, Inc. for the HIPAA Business Associate Agreement for the period of July 1, 2025 -June 30, 2026.This agreement is to obtain satisfactorily assurances that all appropriate safeguard requirements are met for all Protective Health Information (PHI). This is a mutual promise, and no county funds are required. 4. Behavioral Health and Developmental Services Year-End Contract Adjustments Behavioral Health and Developmental Services is respectfully requesting approval of the following year-end contract adjustment agreements for the period of July 1, 2024, through June 30, 2025. No additional county funds are required. PROVIDER SERVICES ORIGINAL ADJUSTED AMOUNT AMOUNT AMI, Inc. of Washington- Certified Peer Specialist,Consumer $230,000.00 $417,862.00 Greene Co. —MH Drop-In Center,Mobile Psychiatric, Rehabilitation Services,Peer Mentor, Site Based Psychiatric Rehabilitation Services,Social Rehabilitation Services The Alliance for Infants Early intervention services,Service $5,000.00 $6,568.00 and Toddlers, Inc.—EI Coordination Center for Community Support Coordination Organization $19,500.00 $23,762.00 Resources, Inc. - ID (SCO) Center for Community Base Service Unit (BSU): $940,000.00 $1,098,596.00 Resources, Inc. -MH Administrative Case Management, Family Support Services,Respite, Student Assistance Program Centerville Clinics, Inc. - Blended Case Management, $67,800.00 $81,004.00 MH Certified Peer Specialist, Outpatient,Partial Hospitalization George Junior Republic Mobile Medication Program $10,000.00 $10,760.00 in Pennsylvania—MH Healing Bridges, Inc. — Supports Coordination Organization $35,000.00 $35,019.00 ID (SCO) Healing Bridges, Inc. — Blended Case Management and $18,000.00 $43,567.00 MH Outpatient JG Early Intervention Nutrition,Occupational Therapy, $205,000.00 $229,773.00 Specialists, Inc.—EI Physical Therapy,Special Instruction, Speech Therapy Mental Health Enhanced Personal Care Home,Long $1,400,000.00 $1,513,963.00 Association of Term Structured Residence,Mobile Washington County-MH Psychiatric Rehabilitation Services, Parent Advocate,Representative Payee Pediatric Therapy Nutrition,Occupational Therapy, $150,000.00 $175,820.00 Professionals, Inc. —EI Physical Therapy,Special Instruction, Speech-Language Pathology,Vision Specialized Therapy and Occupational Therapy,Physical $65,000.00 $73,208.00 Related Services—EI Therapy,Special Instruction,Speech- Language Pathology Supportive Concepts for CRR and TACRR MH services $400,000.00 $565,020.00 Families, Inc.—MH Therapeutic Early Hearing,Nutrition,Occupational $220,000.00 $253,379.00 Intervention Services, Therapy,Physical Therapy,Social LLC—EI Work,Special Instruction,Speech- Language Pathology,Vision Transitional Employment Supported Employment $175,000.00 $177,989.00 Consultants, Inc.—MH TOTAL $31940,300.00 $41706,290.00 5. Behavioral Health and Developmental Services—Provider Agreement Behavioral Health and Developmental Services is respectfully requesting the approval of a provider agreement with Mental Health Association of Washington County to implement the Person-Centered Forensics Service Initiative for the period of July 1, 2025, through June 30, 2026. The contract authorization amount is $168,031.00 and no additional county funds are required. 6. Human Services—Technology Agreement Human Services is respectfully requesting approval to enter into an agreement with MINC for the re-design and development of the Human Services website. This agreement is for the period of October 1, 2025, through December 31, 2025, and the contract authorization amount is $15,500.00. 7. Human Services—Provider Agreement Human Services is respectfully requesting the approval of the following provider agreement with LJ Reed Photography to provide professional photography and videography services at the Road to Recovery Symposium, to include editing and production services that will result in a short video showcasing the event highlights. The contract authorization amount is for$150.00 per hour and will not exceed$2,212.50 in total. No county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk NICK SHERMAN,CHAIRMAN - Director of Purchasing ELECTRA JANIS,VICE CHAIR I f Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: SEPTEMBER 25,2025 SUBJECT: AGENDA ITEMS FOR SEPTEMBER 30,2025 -MIN#1216 Rev#2 I. CHANGE ORDERS/BID CONTRACT PURCHASES A. Change Orders Purchasing, on behalf of Planning respectfully requests the Board of County Commissioners approve the following change orders. 1. Change Orders—WC Paving-#063025-Paving Purchasing, on behalf of Jason Theakston,Planning,respectfully requests the Board of County Commissioners approve the following paving change orders for Washington County with Morgan Excavating,LP., Charleroi,PA. This will increase the amount of their current contract to $463,937.75. C.O. #2 Avella Parking Lot—$25,656.00. Opioid Funds C.O. #3 Hauling(Millings)—$2,781.25. Parks Operating Budget C.O. #4 Deemston Polling Lot—$18,875.00. Elections Grant 1 The Change Orders have been reviewed and recommended for award by Vince Ley and Jason Theakston,Planning. 2. Change Order—P25 Radio—Motorola Solutions-#062524-Radio RFP Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners approve the following change order deduct for the Washington County Radio Project with Motorola Solutions. This will reduce the amount of their original contract to $24,445,549.00. This change will be effective as of September 25',2025,and no additional funding will be required. C.O.#1 Descoping VHF Paging—Design Review Credit(-) $162,719.27. The Change Orders have been reviewed and recommended for award by project manager Joe Bendik and the County's radio consultant of record. 3. Change Order-Airport Southside Taxiway-Contract#072523—South TW Purchasing, on behalf of Bob Griffin,Director of Redevelopment Authority respectfully requests the Board of County Commissioners approve the listed change order for the Airport Southside Taxiway Project. This Change Order was reviewed and recommended by the Redevelopment Authority& Gannett Fleming TranSystems. • Cast and Baker Change Order No. 2 Change Order No.2 is an add of$278,931.92. This change order includes new electrical service to a hangar, additional paving and adding additional calendar days as previously agreed upon. Note: The total change order is $278,931.92. The non-grant eligible is 100%Washington County in the amount of$39,169.93 and was requested to add a new electrical service to a hangar and additional paving. The grant eligible portion is$239,761.99. Initially the funding would be 100%local. We will seek a grant amendment with the BOA upon completion of the project.We anticipate the funding to be 75% State and 25%Local. B. Bid Contract Purchases 1. CYS Furniture—Contract#081220-Furniture Purchasing, on behalf of CYS, respectfully requests the Board of County Commissioners approve the purchase of 56 pieces of furniture for CYS,through Tri-State Office Furniture Inc, McKees Rocks PA. Total price of the new furniture will be $34,600.00. If approved,this furniture will be funded from Act 148. This was the lowest quoted price and has been discounted according to our contract with Tri- State Office Furniture. 2.Flooring—Don Greer's Fashion Floors-Contract#051722-Flooring Purchasing, on behalf of Human Services, respectfully requests the Board of County Commissioners approve the purchase of flooring from Don Greer's Fashion Floors, Washington, PA, for the Avella Wellness Center, at a total cost of$26,698, funded from Opioid funds. 2 C. Emergency Work Approval 1. Caldwell Building—American Restoration Services Purchasing, on behalf of Building& Grounds,respectfully requests the Board of County Commissioners approve the Emergency Work Agreement with American Restoration Services,Pittsburgh,PA for the Caldwell Building at a cost of$28,500.00. If approved,this work will be funded from Capital. II. AGREEMENTS & CONTRACTS/LEASES A. Professional Service Agreements 1.Professional Services-Hobart Service Agreement-WCCF Purchasing, on behalf of Warden Fewell, Correctional Facility,respectfully requests the Board of County Commissioners approve the Annual Service Agreement with Hobart Service, for the provision of on call service to provide all parts and labor necessary for the maintenance of the dish machine in WCCF. If approved this service agreement will cost$2,815.00 and be effective through September 9, 2026. 2. Tyler Technologies—Server Migration Purchasing, on behalf of Raffaele Casale, Tax Revenue,respectfully requests approval of a Change order to our agreement,with Tyler Technologies,Inc.,North Logan,UT, for the purchase of migrating our five(5) servers to new ones.The total cost is $13,500. If approved,this change order will be funded from Capital. III. DONATION RESOLUTIONS 1.Art Donation The Purchasing Department, as per Section 1805 of the County Code governing the sale or disposition of personal property of the County,respectfully requests the Board of County Commissioners authorize the resolution for the donation of a George Washington Painting as of July 2025 to be utilized by the Washington County Courts,from Laura Phillips on behalf of the Estate of William D. Phillips of Washington.who has completed the "Application to Submit Donations"application and have met all required criteria for public display. IV. STATE CONTRACT/COSTARS PURCHASES 1.DGS Costars 25—Woltz and Wind Ford Purchasing, on behalf of Jason Theakston,Director of Planning,respectfully requests the Board of County Commissioners approve the purchase of one (1)2026 Ford F-350 4X4 Diesel SD Regular Cab and Equipment upfit for use by the County Parks Department. 3 The requested truck would be purchased via DGS Costars 25 and therefore does not require bidding. The proposed truck would replace an aged 2017 Ford F-350 Truck. The proposed vendor for this purchase is Woltz and Wind Ford of Heidelberg,PA. Funding will be provided via Liquid Fuels funds. • One(1)2026 Ford F-350 Diesel Truck- $97,284.00 Note: This item is to correct the cost&truck model(diesel)from our last agenda. 2.DGS Costars—MProtective,LLC Purchasing, on behalf of the Sheriff,respectfully requests the Board of County Commissioners approve the purchase of two(2)replacement Metal Detectors(single lane express Units and Evolv eXpedite X-Ray scanning) and all associated software and support.The requested units would be replacing end of life service units currently in use and would be purchased via DGS Costars and therefore does not require bidding. The proposed vendor for this purchase is MProtective LLC of Hallam,PA.Funding will be provided via Capital. • Two (2)Express Weapons Screening Units- $55,495.50/year for a term of four years. • Two (2)Evoly eXpedite Bag X-Ray Units - $38,625.00/year for a term of four years. • Total cost to the County will be$94,120.50 per year for four years. MIN#1216,Dated 10/02/2025. 4 REDEVELOPMENT AUTHORITY R A C w,, OF THE COUNTY OF WASHINGTON ,RAC w a 90 WEST CHESTNUT STREET,SUITE 700,WASHINGTON,PENNSYLVANIA 15301 PHONE 724-228-6875 FAX 724-250-8431 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAIRMAN PAUL SCARMAZZI ELECTRA S.JANIS,VICE CHAIR JEFFREY JONES ROBERT C.GRIFFIN LARRY MAGGI JEFFREY A.MILLS EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: September 30,2025 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Washington County FY 2025 Annual Action Plan The Washington County FY 2025 Annual Action Plan was approved by the U.S. Department of Housing and Urban Development on September 9. The Action Plan includes the$3,425,458 Community Development Block Grant Program and the $572,270.43 Home Investment Partnerships Program,which are administered by RACW as well as the $299,886 Emergency Solutions Grants Program, which is administered by the County Department of Human Services. Washington Demolition Proiect No.BMP 25-01 This project involves the demolition and site clearance of a commercial structure located at 352 South Main Street. Contractor: J.R. Moran Contracting, Inc. Contract Award: $64,419.50 Funding: Washington County Blight Mitigation Funds Award Date: September 19,2025 Canonsburg Demolition Proiect No. BMP 25-04 This project involves the partial demolition and site clearance of 2 Iron Street. Contractor: J.R. Moran Contracting, Inc. Contract Award: $84,625.00 Funding: Washington County Blight Mitigation Funds Award Date: September 19,2025 Cross Creek Demolition Project No.BMP 25-09 This project involves the demolition and site clearance of a commercial building located at 5 Cross Creek Road,Avella. Estimated Demolition Cost: $100,000.00 Funding: Washington County Blight Mitigation Funds Bid Opening: October 8, 2025 �WlHlkhz�lzft�� Signature