HomeMy WebLinkAbout2025-11-06_Commissioners' Meeting Agenda_No. 1218 WASHINGTON COUNTY
BOARD OF COMMISSIONERS
AGENDA MEETING NO. 1218 THURSDAY, NOVEMBER 6, 2025
— PHOTO SESSION WITH AGENDA GUESTS AND COMMISSIONERS—
PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE WASHINGTON COUNTY COMMISSIONERS
IS VIDEO-AND AUDIO LIVE-STREAMED VIA THE COMMISSIONERS' YOU TUBE CHANNEL.
AGENDA
I OPENING OF MEETING
A. Prayer Reverend Kevin Haley
Liberty Chapel & Amity Methodist Church
B. Pledge of Allegiance PA National Guard Veteran, Kenneth Ankrom
Washington
II APPROVAL OF MEETING MINUTES Minutes No. 1217 — October 16, 2025
III SPECIAL ORDER OF BUSINESS
A. Proclamation — National Hunger & Nicole Masur, Director
Homelessness Awareness Month Housing & Homelessness
B. Certificate of Recognition George Herwig, Washington
103rd Birthday
C. PA State Senate Recognition George Herwig, Washington
Senator Camera Bartolotta 103rd Birthday
State Senator, 461" District
IV AGENDA COMMENTS
Only for residents who have signed in and are wishing to comment on today's
agenda items.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC COMMENT ARE
EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT OR REPRESENT THOSE OF THE
WASHINGTON COUNTY BOARD OF COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
V THE BOARD OF COMMISSIONERS' RESPONSE
VI OLD BUSINESS
A. DIVISION ORDER AMENDMENT— PLANNING
The Planning Commission respectfully requests the Commissioners approve an
amended Division Order with Range Resources for the Harmon Creek C, Unit A
36H with the decimal interest of 0.00006930.
B. BID AWARD - PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the
Commissioners award the bid for Mingo Creek Park's garage door removal,
replacement and installation to Johnson Door Company of Washington. The
total cost of $28,790 will be funded with park operating funds and will be
effective date of award through scope-of-work completion, unless otherwise
terminated pursuant to the terms of the agreement or a 30-day written notice.
This was the lowest, most responsive, and responsible bid received.
C. CHANGE ORDER - PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the
Commissioners approve Change Order No. 2 with Morgan Excavating, LP.,
Charleroi, PA, for paving of the Avella Wellness Center's parking lot at a cost
of $25,656, which will be paid with capital funds. This Change Order represents
an adjusted overall project cost of$463,937.75.
D. CHANGE ORDER - PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the
Commissioners approve Change Order No. 5 with Fleeher Contracting, LLC.,
Cecil, PA, to extend the existing waterline for a yard hydrant at the Washington
County Fairgrounds Exhibit Hall No. 1 restrooms at a cost of$3,336.97, which
will be paid with 2023 LSA (Local Share Account) grant funds. This Change
Order represents an adjusted overall project cost of $572,245.63 and has been
reviewed and recommended for award by the Planning Commission.
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E. CHANGE ORDER - PURCHASING
Purchasing, on behalf of the (RACW) Redevelopment Authority of the County of
Washington, respectfully requests the Commissioners approve Change Order
No. 3 with Cast & Baker, to add work items EW-12 and balance all quantities to
actual field measured quantities for the Airport's Southside Taxiway project,
which reduces costs by $100,742.40. This Change Order represents an adjusted
overall project cost of $3,916,235.52 and has been reviewed and
recommended for award by the Redevelopment Authority and Gannett
Fleming TranSystems.
F. CHANGE ORDER - PURCHASING
Purchasing, on behalf of the County Project Manager, respectfully requests the
Commissioners approve Change Order No. 1 with JG Contracting Company Inc.,
Carnegie, PA, to move the buried waterline location for the Courthouse Square
Shoring project, which increases costs by $7,463.82 and will be paid with bond
funds. This Change Order represents an adjusted overall project cost of
$1,453,560 and has been reviewed and recommended for award by the County
Project Manager and NAI Burns Scalo.
G. CHANGE ORDER - PURCHASING
Purchasing, on behalf of the County Project Manager, respectfully requests the
Commissioners approve Change Order No. 2 with JG Contracting Company Inc.,
Carnegie, PA, to add flowable fill concrete to the existing east wall for the
Courthouse Square Shoring project, which increases costs by $71,801 and will
be paid with bond funds. This Change Order represents an adjusted overall
project cost of $1,524,824.82 and has been reviewed and recommended for
award by the County Project Manager and NAI Burns Scalo.
H. BID EXTENSION - PURCHASING
Pursuant to Act 142, Senate Bill 1154, effective February 20, 2001, Purchasing
respectfully requests the Commissioners authorize a 30-day extension of the
bid pricing for the 14-Unit T-Hangar for Washington County Airport to
Erect-A-Tube, Inc., Harvard, IL, as additional time is needed to evaluate the
bid responses.
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VII NEW BUSINESS
A. BOARD APPOINTMENTS— CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the
reappointments of Bill lams and Earl Sadler to the Farmland Preservation Board
and to the Conservation District Board, Jan Tomsic as Public Director and Nick
Sherman as the County Commissioner.
B. RESOLUTION —CHIEF CLERK
Chief Clerk, on behalf of the Redevelopment Authority of the County of
Washington, respectfully requests the Commissioners adopt a resolution
approving amendments and revisions to the CDBG (Community Development
Block Grant) program, which are part of the county's consolidated and annual
action plans.
C. CONTRACT— CHIEF CLERK
Chief Clerk respectfully requests the Commissioners terminate the contract
between Washington County and the Washington County Chamber of
Commerce dated September 21, 2023 (with a 6-year term) until
December 31, 2028, based on the following reasons: (1) The contract with the
Washington County Chamber of Commerce is an invalid multi-year contract
where the chamber was to provide governmental services to the county; and,
(2) The chamber has failed to fulfill the requirements of said contract; and, (3)
budgetary adjustments to certain county programs are necessary for cost
savings. The termination will be effective January 1, 2026.
D. GRANT— PLANNING
The Planning Commission respectfully requests the Commissioners approve the
submission of an application with the LSA (Local Share Account) grant program
for the continued rehabilitation of Exhibit Hall No. 1 at the Washington County
Fairgrounds. The total project cost will be approximately $1,464,000. The
application was submitted without a match identified, but a typical 20% match
(approximately $300,000) would be paid with Fair Gas Lease and Act 13
Greenways monies.
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E. AGREEMENT RENEWAL— HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal
of the PENNDOT Drug and Alcohol Testing Consortium with the Washington
Health System OMC (Occupational Medicine Center). This agreement provides
drug and alcohol testing services for PENN DOT-regulated random lottery draws.
The rates of the contract will remain the same and will be effective
January 1, 2026 through December 31, 2026.
F. AGREEMENT RENEWAL— HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the renewal
of the Share & Ride Program Consortium with the Washington Hospital System
OMC (Occupational Medicine Center). This agreement provides drug and
alcohol testing services for non-regulated random lottery draws. The rates of
the contract will remain the same and will be effective January 1, 2026 through
December 31, 2026.
G. AGREEMENT RENEWAL— HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a renewal
EAP (Employee Assistance Program) agreement with Gateway Rehabilitation
Center d/b/a Productivity Partners. This agreement provides counseling and
work-life services to all full-time employees and eligible family members. EAP
services will be compensated at an annual contract fee of $19,872, effective
January 1, 2026 through December 31, 2026.
H. POLICY— HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve the
county's Email Retention Policy. This policy outlines expectations for retention
for all county accounts.
I. AGREEMENT— BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health & Developmental Services respectfully requests the
Commissioners approve an agreement with Southwest Behavioral Health
Management, Inc. for the implementation of a community-based care
management program for the period of January 1, 2026 through
December 31, 2026. The contract authorization amount is $225,800, and no
additional county funds are required.
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J. CONTRACT ADJUSTMENTS— BEHAVIORAL HEALTH & DEVELOPMENTAL
SERVICES
Behavioral Health & Developmental Services respectfully requests the
Commissioners approve a year-end contract adjustment agreement with
Positive Steps Therapy, LLC in the adjusted amount of $40,451 for the period of
July 1, 2024 through June 30, 2025, and no additional county funds are required.
K. PROVIDER AGREEMENTS— HUMAN SERVICES
Human Services respectfully requests the Commissioners approve the
recommended provider agreements for emergency shelter services in the total
amount of $283,477 for the period of July 1, 2025 through December 31, 2026.
Funds will be provided by the US Department of Housing & Urban Development
(HUD), and no county funds are required.
L. GRANT— HUMAN SERVICES
Human Services respectfully requests the Commissioners approve the
submission of an application for DCED's (Department of Community and
Economic Development) Local Share Account Funding (Gaming Funds) in the
amount of $125,000, to support the development of a community wellness
center in the Mon Valley. The cost of the application submission is $100 and will
be paid with Human Services' operating funds.
M. BID— PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the
Commissioners authorize the advertising for bids for heating in the
mechanic's garage.
N. RFP — PURCHASING
Purchasing, on behalf of the Planning Commission and the Washington County
Agricultural Land Preservation Board, respectfully requests the Commissioners
authorize the advertising for proposals for qualified and licensed title agents or
title approved attorneys for farmland preservation easements.
O. RFP — PURCHASING
Purchasing, on behalf of the Planning Commission and the Washington County
Agricultural Land Preservation Board, respectfully requests the Commissioners
authorize the advertising for proposals for state certified real estate appraisers
to determine values for agricultural conservation easements.
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P. AGREEMENT— PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners
approve a service support agreement with Emergency Networking, which
permits EMS and fire departments to use the Aldrin software platform to
generate documentation and reports for compliance, tracking and reporting.
This agreement will be effective November 1, 2025 for a 12-month period at a
total cost of $3,145 including a one-time $750 implementation fee and costs will
be paid with Act 165 funds.
Q. PURCHASE — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners
approve a software purchase for reverse 9-1-1 mass phone notification with
Regroup, which permits the emergency use of geo fencing, including integration
with schools to provide entry QR codes for 24-hour emergency event
notifications. This purchase will be in effective November 1, 2025 for a 3-year
period at a total cost of $47,750, and will be paid with PEMA 9-1-1 funds.
R. AGREEMENT— PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the
Commissioners approve an agreement with Horizon Information Services to
provide and install security cameras for Cross Creek and Mingo Creek county
parks. The total costs of $19,640 (Cross Creek) and $17,090 (Mingo) will be paid
with funds from the Mingo Creek oil and gas account.
S. AGREEMENT ADDENDUM — PURCHASING
Purchasing, on behalf of Aging Services, respectfully requests the
Commissioners approve the service agreement addendum with Waste
Management PA for dumpster and trash removal services at the Beth Center
Senior Center, reducing costs from $300/month to $101/month, with an $8.50
administrative charge. This addendum will be effective November 1, 2025
through October 31, 2026, with options to extend annually, unless otherwise
terminated pursuant to a 30-day written notice.
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T. POLICY & PROCEEDURES REVISION — PURCHASING
Purchasing respectfully requests the Commissioners approve the revised
bidding thresholds from the PA Department of Labor & Industry. Under Act 90
of 2011, the bidding thresholds are updated based on the annual inflation
adjustment. The listed thresholds shall be implemented and adhered to, if and
until, adjusted thresholds are adopted via the official PA Bulletin issued after
November 6, 2025.
• $12,900: Purchases and Contracts require no formal bidding or
written/telephonic quotations for approval
• $12,900-$23,800: Purchases and Contracts shall require three written or
telephonic price quotations from qualified vendors
• $23,800 —Above: Purchases and Contracts exceeding $23,800 shall
require formal bidding in the form of public bids, requests for proposals,
best value procurement or professional services
VIII PUBLIC COMMENT
For residents who have signed in and are wishing to make general comments.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC COMMENT
ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT OR REPRESENT
THOSE OF THE WASHINGTON COUNTY BOARD OF COMMISSIONERS AND HAVE NOT
BEEN VERIFIED.
IX THE BOARD OF COMMISSIONERS' RESPONSE
X SOLICITOR'S REPORT
None.
XI ANNOUNCEMENTS
There was an executive session held at the end of the Agenda Meeting on Wednesday,
November 5, 2025 to discuss litigation regarding multiple cases. The Salary Board
meeting has been canceled. The next regularly scheduled Board of Commissioners'
meeting will take place in this room at 10 AM on Thursday, November 20, 2025,
followed by the Salary and Retirement boards. The Board of Commissioners would like
to thank all who participated in their October 30, 2025 Blood Drive.
XII ADJOURNMENT
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