HomeMy WebLinkAbout2025-12-04_Departmental Agendas_Meeting No. 1220MEMORANDUM
December 1, 2025
TO: Commissioner Sherman
Commissioner Janis
Commissioner Maggi
FROM: Jason E. Theakston, Planning Director
SUBJECT: Agenda Meeting – December 1, 2025
1. Parks and Recreation – Surface Use Agreement
Planning recommends approval of a surface use agreement with MPLX (formerly
Markwest) to install a launcher/receiver site located in Cross Creek County Park. The
site will be used to inspect and monitor the existing transmission lines in the vicinity
of the park. MPLX will pay Washington County $34,500 for surface use.
2. Parks and Recreation – Permanent Access Road Agreement Planning recommends approval of a Permanent Access Road agreement with MPLX
(formerly Markwest) to create an access road to the launcher/receiver site located in
Cross Creek County Park. MPLX will pay Washington County $5,000 for the
placement and use.
3. Planning – Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Harmon Creek C, Unit B 15H, with the decimal interest 0.00005979.
4. Planning – Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Harmon Creek C, Unit C 14H, with the decimal interest 0.00018577.
FINANCE AGENDA DECEMBER 2, 2025
1. Finance respectfully requests the Board of Commissioners approve a tax levy and
appropriation resolution fixing the tax rate for 2026 at 2.43 mills for county purposes and appropriating specific sum estimates to be required for the specific purposes of the county government for the year 2026.
2. Finance respectfully requests the Board of Commissioners approve the annual supplemental appropriation.
3. Finance respectfully requests the Board of Commissioners approve a policy renewal for accident insurance coverage with Philadelphia Insurance Company for program attendees for community service/FITS alternative sentencing, volunteers, and seasonal juveniles.
The policy premium is in the amount of $4,339.00 and will be effective January 13, 2026 to January 13, 2027. 4. Finance respectfully requests the Board of Commissioners approve a policy for aviation
general liability insurance coverage with Old Republic Aerospace Company. The policy premium is in the amount of $6,509.00 and will be effective January 1, 2026 through
January 1, 2027.
COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET – SUITE 430 WASHINGTON, PENNSYLVANIA 15301
BOARD OF COMMISSIONERS NICK SHERMAN CHAIR ELECTRA JANIS VICE CHAIR LARRY MAGGI PHONE: 724-228-6724
Adam G. Petris Finance Director PHONE: 724-228-6894 FAX: 724-228-6941
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S. Janis, Vice Chair
Commissioner Larry Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting December 1, 2025
1. Children and Youth Services – Provider Agreement
Children and Youth Services is respectfully requesting the approval of the following provider
agreement with George Junior Republic in Pennsylvania to provide placement services for
the period of July 1, 2025, through June 30, 2026. The contract authorization amount is for
$500,000.00 and no additional county funds are required.
2. Children and Youth Services – 2026 Special Budget
Children and Youth Services is respectfully requesting approval of its Calendar Year 2026
Special Budget in the amount of $68,000.00. This budget will be used to cover supportive
client services, child specific expenses, expenses related to the recruitment and retention of
resource families, ancillary court expenses as well as meeting and event recognition
expenses. No additional county funds are required.
3. Human Services – Homeless Assistance Program (HAP)
Human Services is respectfully requesting approval to enter an agreement with Domestic
Violence Services of Southwestern PA to provide homeless assistance services for the period
of July 1, 2025, through June 30, 2026, in the amount of $13,500.00. No county funds are
required.
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PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET, SUITE 430
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: NOVEMBER 25, 2025
SUBJECT: AGENDA ITEMS FOR DECEMBER 01, 2025 - MIN#1220
I. BIDS/CONTRACT EXTENSIONS/ AUTHORIZATION TO BID/CHANGE ORDER A. Bid Contract Award
1. Bid Award – #022525 - Airport 14 Unit T Hangar Purchasing, on behalf of Redevelopment, respectfully requests the Board of County Commissioners award the bid for the Airport 14 Unit T Hangar to Erect-A-Tube, Inc., Harvard, Il, at a total cost of $703,492.00, to be funded from 90% FAA Funding, 10% State Funding - No local
This project has been awarded to the lowest most responsive and responsible bidder meeting the specifications.
B. BIDS/CONTRACT EXTENSIONS
1. Bid Contract Extension – Plumbing Service – Contract #102423-PlumbS Purchasing, respectfully requests the Board of County Commissioners extend the bid contract for Plumbing Services to McVehil Inc., of Washington PA at their proposed time
WASHINGTON COUNTY COMMISSIONERS:
NICK SHERMAN, CHAIRMAN
ELECTRA JANIS, VICE CHAIR
LARRY MAGGI
(724) 228-6724
Randy Vankirk
Director of Purchasing
Phone: 724-228-6729
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and material rates. McVehil was the most responsive, responsible bidder at the lowest cost to the County. Supplies for work performed will be received at a 15% discount. If approved, this contract will be in effect from November 1, 2025, through October 31, 2026, with no remaining opportunities to extend.
C. Authorization to Bid 1. WCCF – Healthcare Services Purchasing, on behalf of the Correctional Facility, respectfully requests the Board of
County Commissioners approve the advertising for Proposals (RFP) for Healthcare Services. Note: This request is contingent upon Prison Board approval.
D. Change Order
Purchasing respectfully requests the Board of County Commissioners approve the following change orders. 1. Change Order – Fairgrounds Exhibit Hall 1 Restrooms - #022525-Hall 1 RR Purchasing, on behalf of Planning, respectfully requests the Board of County Commissioners approve the following change order for the Washington County Fairgrounds Exhibit Hall 1 Restrooms with Fleeher Contracting, LLC., Cecil, PA. This will increase the amount of their current contract to $573,387.69 to be funded from 2023 Local Share Account Grant Funds.
C.O. #6 - Additional Hand Dryers & Wiring – $1,142.06
The Change Orders have been reviewed and recommended for award by Vince Ley and Jason Theakston, Planning.
II. PROFESSIONAL SERVICE AGREEMENTS & CONTRACTS A. Professional Service Agreements 1. Professional Service Agreements - Washington County Correctional Facility – Laundry Services Purchasing, on behalf of Warden Fewell, respectfully requests the Board of County Commissioners approve the following agreements for emergency Laundry Services on an as needed basis.
a. SCI State Correctional Facility Laundry Service, Somerset, PA., - .47 per pound. b. Lanara Laundry Services, Bridgeville, PA- $2.50 per pound. NOTE: AGREEMENTS CONTINGENT UPON PRISION BOARD APPROVAL.
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2. SynergIt Contract – Eff. 1/1/2026 thru 12/31/2026 Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the renewal of the annual service agreement with SynergIT. This agreement will continue to provide level 3 (senior engineering) support for the HP blades,
servers, and SAN systems located in our 911 Center. The base cost of the support services for the period of January 1, 2026, thru December 31, 2026, with an option to extend for an additional year and is not to exceed $100,000 per year. The cost is based on 8.5 hours pre-scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and would be billed separately. This renewal has been reviewed and recommended for approval by Information Technology and Purchasing.
3. Engineering Services – Remington & Vernick Increase - Addendum Purchasing, on behalf of Building & Grounds, respectfully requests the Board of Commissioners approve an increase in the approved amount for the Crossroads Parking Lot expansion project. The permitting and zoning process required additional services. If approved, the proposed increase would be in effect November 1, 2025, at a total cost of
$13,359.00 beyond the original scope. 4. Professional Services – Verizon Business FIOS – Washington County Parks
Purchasing, on behalf of Planning, respectfully requests the Board of Commissioners approve an Internet Agreement for the Mingo Park Office. Verizon FIOS will be installed and activated for monthly gigabit internet service.
If approved, the proposed service would be in effect DOA, for a two-year period and shall be paid from the Parks operating budget. The monthly charges will be $271.61 with one-time fees as follows:
Activation Fee: $99.99
Outlet/Router: $89.99 5. Public Safety - SynergIt Contract – Eff. 1/1/2026 thru 12/31/2026 Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the listed renewals with SynergIT of Pittsburgh PA.
Cisco Firepower 1120 Firewalls with a 3-year License/Support: $7,520.53.
Cisco SmartNet Renewal: $6,522.72
Veeam Data Platform 1-year: $12,962.40 These renewals will allow applications to function in the 911 center without potential security vulnerabilities. If approved, this purchase will be funded from the 911 Operating Budget. 6. Professional Services – Horizon Information Services, Glenshaw, PA - Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve an Agreement with Horizon Information Services to provide and install cameras & Badge Swipes to the existing Public Safety building to address security issues in spots where they have no coverage.
If approved, the total cost of $31,950.00 will be paid from Public Safety/911 funds.
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Note: There will be 9 cameras and 3 badge swipes. They will be outside Public Safety, in the garage below Public Safety and the stairwells.
7. Addendum – Copiers – Ford Business Machines Agreement – ROD, DUI Central
Purchasing, respectfully requests the Board of County Commissioners approve an addendum to our Professional Service Agreement with Ford Business Machines, Inc., Connellsville, PA, for the purpose of adding two offices to our copier lease program. This addendum will cover all parts, labor, image drums and consumable supplies excluding paper and staples. This addendum will incur a fixed fee at a reduced rate according to Costars pricing, increasing our total $550.00 monthly and will add copiers for DUI Central Court and the Recorder of Deeds office.
If approved, this addendum will be effective December 1, 2025, through June 30, 2030, unless otherwise terminated pursuant to a thirty-day written notice.
MIN #1220, Dated 12/03/2025.