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HomeMy WebLinkAbout2025-11-06_Commissioners' Minutes No. 1218_APPROVED 2665 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA imgumITFn P1808491KU Minute No. 1218 November 6,2025 The Washington County Commissioners met in regular session in Public Meeting Room G-16,at the Crossroads Center at 95 West Beau Street,Washington, PA,with the following members in attendance: Commissioners Nick Sherman, Electra Janis and Larry Maggi.Also present were: Solicitor Gary Sweat;County Administrator Daryl Price; Chief Clerk Cindy Griffin;Public Affairs Director Nicole Ford;Administrative Assistants Debbie Corson, Heather Wilhelm, Casey Grealish and Randi Marodi;Reverend Kevin Haley and PA National Guard Veteran, Kenneth Ankrom and Veterans Affairs Director Michael Pierce; State Senator Camera Bartolotta;Judge John DiSalle;Prothonotary Laura Hough;Recorder of Deeds Carrie Perrell;Clerk of Courts Ray Phillips; County Operations Manager Joe Bendik; Former Washington County Commissioner Harlan Shobert;Human Resources Director Andrea Johnston;Human Services Administrator Dr.John Tamiggi and Deputy Administrator Tiffany Milovac;Housing&Homelessness Director Nicole Masur;WJPA journalist Joe Jasek; Observer-Reporter journalist Mike Jones;Washington County resident George Herwig;Washington County Drug&Alcohol Commission Executive Director Cheryl Andrews and other WDAC representatives Adele Kinkela;Chad Clahar;John Liggett; Bill Garrett. Mr. Sherman called the meeting to order at approximately 2:05 p.m. and announced the meeting was being video and audio live streamed via the Commissioners'YouTube channel. Mr. Sherman introduced Reverend Kevin Haley of Liberty Chapel&Amity Methodist Church,who led the meeting in prayer. Mr. Maggi introduced PA National Guard Veteran,Kenneth Ankrom of Washington,who led with the Pledge of Allegiance. Mr. Sherman entertained a motion to approve Minutes No. 1217,dated October 16, 2025. Moved by Ms.Janis; seconded by Mr. Maggi, approving Minutes No. 1217,as written. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi read a proclamation declaring November 16-22 as Hunger&Homelessness Awareness Week and the entire month of November 2025 as National Hunger&Homelessness Awareness Month in Washington County. Moved by Mr. Maggi; seconded by Ms.Janis, to approve the proclamation. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Accepting the proclamation was Washington County Housing&Homelessness Director Nicole Masur. Ms. Masur thanked the Board for their ongoing support. She then proceeded, saying that homelessness in Washington County has increased by 33 percent over the past two years, highlighting several upcoming awareness and fundraising events,including the Mon Valley Food Box Challenge,Visionary Voices: Stories That Spark Change,the Avella Sunday Supper, the Harvest for Hope, the Empty Bowl Fundraiser, and the Sleepout Fundraiser. Flyers were made available for anyone wishing to participate. Mr. Sherman thanked Ms.Masur for being an unsung hero of Washington County. 2666 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED F1808491KV Ms.Janis read a Certificate of Recognition as did Senator Camera Bartolotta for Washington County resident and US Coast Guard veteran George Herwig on the occasion of his 103`d birthday and acknowledging his service to his country and his community involvement. Mr. Herwig thanked the Board and expressed what a special honor it was to receive such recognition. AGENDA COMMENTS None. COMMISSIONERS'RESPONSES None. OLD BUSINESS Solicitor Sweat, on behalf of the Planning Commission,recommended the Board approve an amended Division Order with Range Resources for the Harmon Creek C,Unit A 36H with the decimal interest of 0.00006930. Moved by Ms.Janis; seconded by Mr. Maggi, approving the above-mentioned amended Division Order with Range Resources. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing and the Planning Commission,recommended the Board award the bid for Mingo Creek Park's garage door removal,replacement and installation to Johnson Door Company of Washington.The total cost of$28,790 will be funded with park operating funds and will be effective date of award through scope-of-work completion, unless otherwise terminated pursuant to the terms of the agreement or a 30-day written notice. This was the lowest, most responsive, and responsible bid received. Moved by Ms.Janis; seconded by Mr. Maggi, awarding the bid to Johnson Door Company at a total cost of$28,790, effective date of award through scope-of-work completion. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing and the Planning Commission,recommended the Board approve Change Order No. 2 with Morgan Excavating,LP., Charleroi,PA, for paving of the Avella Wellness Center's parking lot at a cost of$25,656,which will be paid with capital funds.This Change Order represents an adjusted overall project cost of$463,937.75. Moved by Ms.Janis; seconded by Mr. Maggi, approving Change Order No. 2 with Morgan Excavating at a cost of$25,656. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing and the Planning Commission,recommended the Board approve Change Order No. 5 with Fleeher Contracting,LLC, Cecil,PA, to extend the existing waterline for a yard hydrant from the restrooms of Washington County Fairgrounds Exhibit Hall No. 1 at a cost of$3,336.97,which will be paid with 2023 LSA (Local Share Account) grant funds.This Change Order represents an adjusted overall project cost of$572,245.63 and has been reviewed and recommended for award by the Planning Commission. Moved by Ms.Janis; seconded by Mr. Maggi, approving Change Order No. 5 with Fleeher Contracting at a cost of$3,336.97. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2667 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR 1 IMITFn FIROEW91KV Solicitor Sweat, on behalf of Purchasing and (RACW) Redevelopment Authority of the County of Washington,respectfully requests the Commissioners approve Change Order No. 3 with Cast&Baker,to add work items EW-12 and balance all quantities to actual field measured quantities for the Airport's Southside Taxiway project,which reduces costs by$100,742.40. This Change Order represents an adjusted overall project cost of$3,916,235.52 and has been reviewed and recommended for award by the Redevelopment Authority and Gannett Fleming TranSy stems. Moved by Ms.Janis; seconded by Mr. Maggi, approving Change Order No. 3 with Cast&Baker,reducing project costs by$100,742.40. Roll call vote taken: Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing and the County Project Manager, respectfully requests the Commissioners approve Change Order No. 1 with JG Contracting Company Inc., Carnegie,PA, to move the buried waterline location for the Courthouse Square Shoring project, which increases costs by$7,463.82 and will be paid with bond funds. This Change Order represents an adjusted overall project cost of$1,453,560 and has been reviewed and recommended for award by the County Project Manager and NAI Burns Scalo. Moved by Ms.Janis;seconded by Mr. Maggi,approving Change Order No. 1 with JG Contracting at a cost of$7,463.82. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat, on behalf of Purchasing and the County Project Manager, respectfully requests the Commissioners approve Change Order No. 2 with JG Contracting Company Inc., Carnegie,PA,to add flowable fill concrete to the existing east wall for the Courthouse Square Shoring project,which increases costs by$71,801 and will be paid with bond funds. This Change Order represents an adjusted overall project cost of$1,524,824.82 and has been reviewed and recommended for award by the County Project Manager and NAI Burns Scalo. Moved by Ms.Janis;seconded by Mr. Maggi, approving Change Order No. 2 with JG Contracting at a cost of$71,801. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Solicitor Sweat,Pursuant to Act 142, Senate Bill 1154, effective February 20, 2001, and on behalf of Purchasing,recommended the Board authorize a 30-day extension of the bid pricing for a 14-Unit T-Hangar for Washington County Airport to Erect-A-Tube, Inc., Harvard, IL, as additional time is needed to evaluate the bid responses. Moved by Ms.Janis, seconded by Mr. Maggi authorizing the above-mentioned 30-day bid extension to bid to Erect-A-Tube. Roll call vote taken: Mr.Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2668 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMRLIMITED E1008491KV, NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, the reappointments of Bill Iams and Earl Sadler to the Farmland Preservation Board and to the Conservation District Board,Jan Tomsic as Public Director and Nick Sherman as the County Commissioner. Moved by Ms.Janis, seconded by Mr. Maggi approving the above-mentioned board reappointments. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, presented to the Board for their consideration and approval, the adoption of a resolution approving amendments and revisions to the CDBG (Community Development Block Grant) program,which are part of the county's consolidated and annual action plans. Moved by Ms.Janis, seconded by Mr. Maggi approving the adoption of a resolution to the CDBG program. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, the termination of the contract between Washington County and the Washington County Chamber of Commerce dated September 21,2023 (with a 6-year term) through December 31, 2028,based on the following reasons: (1) The contract with the Washington County Chamber of Commerce is an invalid multi- year contract where the chamber was to provide governmental services to the county; and, (2) The chamber has failed to fulfill the requirements of said contract; and, (3) budgetary adjustments to certain county programs are necessary for cost savings. The termination will be effective January 1, 2026. Moved by Ms.Janis, seconded by Mr. Maggi approving the above-mentioned Notice of Termination. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of the Planning Commission and Parks & Recreation,presented to the Board for their consideration and approval, the submission of an application with the LSA (Local Share Account) grant program for the continued rehabilitation of Exhibit Hall No. 1 at the Washington County Fairgrounds. The total project cost will be approximately$1,464,000.The application was submitted without a match identified, but a typical 20%match (approximately $300,000) would be paid with Fair Gas Lease and Act 13 Greenways monies. Moved by Ms.Janis, seconded by Mr. Maggi approving the submission of a $1,464,000 grant application with the LSA. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. 2669 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMA LIMITED F1BOfl491KV Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, the renewal of the PENNDOT Drug and Alcohol Testing Consortium with the Washington Health System OMC (Occupational Medicine Center).This agreement provides drug and alcohol testing services for PENNDOT-regulated random lottery draws. The rates of the contract will remain the same and will be effective January 1, 2026 through December 31, 2026. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the PENNDOT Drug and Alcohol Testing Consortium with the Washington Health System OMC, effective January 1, 2026 through December 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, the renewal of the Share &Ride Program Consortium with the Washington Hospital System OMC (Occupational Medicine Center). This agreement provides drug and alcohol testing services for non-regulated random lottery draws.The rates of the contract will remain the same and will be effective January 1, 2026 through December 31, 2026. Moved by Ms.Janis, seconded by Mr. Maggi approving the renewal of the Share&Ride Program Consortium with the Washington Hospital System OMC,effective January 1, 2026 through December 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval,the renewal of the EAP (Employee Assistance Program) with Gateway Rehabilitation Center d/b/a Productivity Partners.This agreement provides counseling and work-life services to all full-time employees and eligible family members. EAP services will be compensated at an annual contract fee of$19,872, effective January 1, 2026 through December 31, 2026. Moved by Ms.Janis, seconded by Mr.Maggi approving the renewal of the EAP with Productivity Partners at an annual contract fee of$19,872, effective January 1, 2026 through December 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and approval, the county's Email Retention Policy.This policy outlines expectations for email retention for all county accounts. Moved by Ms.Janis, seconded by Mr. Maggi approving the county's Email Retention Policy. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2670 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA _19R UMITEI) E 18084al.LV Chief Clerk, on behalf of Behavioral Health&Developmental Services,presented to the Board for their consideration and approval, an agreement with Southwest Behavioral Health Management, Inc. for the implementation of a community-based care management program for the period of January 1, 2026 through December 31, 2026. The contract authorization amount is $225,800, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with Southwest Behavioral Health at a cost of$225,800, for the period of January 1, 2026 through December 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Behavioral Health&Developmental Services,presented to the Board for their consideration and approval, a year-end contract adjustment agreement with Positive Steps Therapy,LLC in the adjusted amount of$40,451 for the period of July 1,2024 through June 30, 2025, and no additional county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the year-end contract adjustment agreement with Positive Steps Therapy in the adjusted amount of$40,451, for the period of July 1,2024 through June 30, 2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Human Services,presented to the Board for their consideration and approval,provider agreements listed below for emergency shelter services in the total amount of $283,477 for the period of July 1, 2025 through December 31,2026. Funds will be provided by the US Department of Housing&Urban Development(HUD), and no county funds are required. Moved by Ms.Janis, seconded by Mr. Maggi approving the provider agreements listed below for the total amount of$283,477, for the period of July 1,2025 through December 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. PROVIDER • Connect,Inc. Emergency shelter services $129,562 Domestic Violence Services of SWP1, Emergency shelter services $42,915 Blueprints Emergency shelter services $111,000 TOTAL 1 $283,477 Chief Clerk, on behalf of Human Services,presented to the Board for their consideration and approval, the submission of an application for DCED's (Department of Community and Economic Development) Local Share Account Funding (Gaming Funds) in the amount of $125,000, to support the development of a community wellness center in the Mon Valley.The cost of the application submission is $100 and will be paid with Human Services' operating funds. Moved by Ms.Janis, seconded by Mr. Maggi approving the submission of an application for DCED's Local Share Account Funding in the amount of$125,000. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. 2671 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR IMITFD 1808RgjKV Chief Clerk, on behalf of Purchasing and Buildings &Grounds, presented to the Board for their consideration and authorization,the advertising for bids for heating in the mechanic's garage. Moved by Ms.Janis,seconded by Mr. Maggi approving the advertising for bids for heating in the mechanic's garage. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing, the Planning Commission and the Washington County Agricultural Land Preservation Board,presented to the Board for their consideration and authorization, the advertising for bid proposals for state certified real estate appraisers to determine values for agricultural conservation easements. Moved by Ms. Janis, seconded by Mr. Maggi approving the advertising for bid proposals for state certified real estate appraisers. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their consideration and approval,a service support agreement with Emergency Networking,which permits EMS and fire departments to use the Aldrin software platform to generate documentation and reports for compliance, tracking and reporting.This agreement will be effective November 1, 2025 for a 12-month period at a total cost of$3,145 including a one-time $750 implementation fee. Costs will be paid with Act 165 funds. Moved by Ms.Janis, seconded by Mr. Maggi approving the service support agreement with Emergency Networking a total cost of$3,145,November 1,2025. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing and Public Safety, presented to the Board for their consideration and approval, a software purchase for reverse 911 mass phone notification with Regroup,which permits the emergency use of geo fencing,including integration with schools to provide entry QR codes for 24-hour emergency event notifications.This purchase will be effective November 1, 2025 for a 3-year period at a total cost of$47,750 and will be paid with PEMA 911 funds. Moved by Ms.Janis, seconded by Mr. Maggi approving the software purchase with Regroup at a total cost of$47,750 effective November 1, 2025. Roll call vote taken: Mr. Maggi—Yes; Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk,on behalf of Purchasing and the Planning Commission,presented to the Board for their consideration and approval,an agreement with Horizon Information Services to provide and install security cameras for Cross Creek and Mingo Creek county parks. The total costs of $19,640 (Cross Creek) and$17,090 (Mingo) will be paid with funds from the Mingo Creek oil and gas account. Moved by Ms.Janis, seconded by Mr. Maggi approving the agreement with Horizon Information Services at a total cost of$36,730. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. 2672 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA J i�tV Chief Clerk, on behalf of Purchasing and Aging Services,presented to the Board for their consideration and approval,a service agreement addendum with Waste Management PA for dumpster and trash removal services at the Beth Center Senior Center, reducing costs from $300/month to $101/month,with an$8.50 administrative charge. This addendum will be effective November 1, 2025 through October 31, 2026,with options to extend annually, unless otherwise terminated pursuant to a 30-day written notice. Moved by Ms.Janis, seconded by Mr. Maggi approving the service agreement addendum with Waste Management PA at the above-mentioned costs, effective November 1, 2025 through October 31, 2026. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis—Yes;Mr. Sherman—Yes. Motion carried unanimously. Chief Clerk, on behalf of Purchasing,presented to the Board for their consideration and approval,the revised bidding thresholds from the PA Department of Labor& Industry. Under Act 90 of 2011, the bidding thresholds are updated based on the annual inflation adjustment. The listed thresholds shall be implemented and adhered to,if and until,adjusted thresholds are adopted via the official PA Bulletin issued after November 6, 2025. 0 $12,900: Purchases and Contracts require no formal bidding or written/telephonic quotations for approval • $12,900-$23,800: Purchases and Contracts shall require three written or telephonic price quotations from qualified--vendors • $23,800—Above: Purchases and Contracts exceeding$23,800 shall require formal bidding in the form of public bids,requests for proposals, best value procurement or professional services Moved by Ms.Janis, seconded by Mr. Maggi approving the above-mentioned revised bidding thresholds from the PA Department of Labor& Industry. Roll call vote taken: Mr. Maggi—Yes;Ms.Janis —Yes;Mr. Sherman—Yes. Motion carried unanimously. PUBLIC COMMENTS Several speakers addressed the Board regarding funding for the Washington Drug and Alcohol Commission (WDAC). Cheryl Andrews,WDAC Executive Director, stated that the agency applied twice for opioid settlement funds and was denied, and she requested the Board support funding for WDAC.Additional speakers,including participants in WDAC treatment programs, shared personal testimonials about the agency's positive impact in their recovery.Adele Kinkela credited WDAC with helping her regain stability. Chad Clahar said WDAC was instrumental in getting him into treatment.John Liggett reported being 18 months in recovery with WDAC's support. Bill Garrett stated he is in long-term recovery and requested opioid funding for WDAC. COMMISSIONERS' RESPONSE Mr. Sherman thanked the speakers for sharing and commended them on their recovery efforts. He clarified that WDAC is funded by the Commonwealth of Pennsylvania and is not losing county funding. He offered to meet with the agency to discuss potential programming supported by opioid settlement funds. Mr. Maggi added that if there were to be discussions about possibly seeking state funding for the county to assume responsibility for WDAC, it would require a public vote. Mr. Sherman agreed, saying that the question under consideration is whether WDAC should be moved under the Washington County Human Services Department,which would require a formal vote. 2673 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA .IMH..LIMIIER...E18.089°.J.K1l _ _ _ __ SOLICITOR'S REPORT None. ANNOUNCEMENTS There was an executive session held at the end of the Agenda Meeting on Wednesday, November 5, 2025 to discuss litigation regarding multiple cases. The Salary Board meeting has been canceled. The next regularly scheduled Board of Commissioners' meeting will take place in this room at 10 AM on Thursday, November 20,2025, followed by the Salary and Retirement boards. The Board of Commissioners wish to thank all who participated in the October 30, 2025 Blood Drive. It was a great success! There being no further business,Mr. Sherman declared the meeting adjourned at approximately 2:56 p.m. THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL: /.'Vtz"r 12025 ATTEST: �� CH1E r CLI- K '