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Home My WebLink About2026-02-03_Departmental Agendas_Meeting No. 1223 CHIEF CLERK AGENDA February 3, 2026 SPECIAL ORDER OF BUSINESS: No special order of business. NEW BUSINESS: Chief Clerk respectfully requests the Commissioners adopt a resolution approving the 2026 Local Share Account (LSA) program as recommended by the LSA Review Committee. Chief Clerk respectfully requests the Commissioners approve the appointment of Craig Walls and the reappointment of Steve Toprani to the Housing Authority Board. Chief Clerk, on behalf of Domestic Relations, respectfully requests the Commissioners approve a renewal cooperative agreement with the Commonwealth of Pennsylvania, Department of Human Services for the Title IV-D Child Support Enforcement program. The cooperative agreement will continue funding the Domestic Relations department at the allowable reimbursement rate and will be for the period of October 1, 2025 through September 30, 2030. Chief Clerk, on behalf of the Public Defender, respectfully requests the Commissioners approve a professional services consulting agreement with Paul Charles Schneider, Esq., in the amount of $57,763, for clients charged with serious criminal offenses. This agreement effective January 1, 2026 through December 31, 2026. Mileage costs will be set by the yearly IRS rate, and costs will be funded through the Indigent Defense Grant and PCCD subgrant award. MEMORANDUM February 3, 2026 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—February 3, 2026 1. Planning—Division Order Planning Commission recommends approval of an amended division order with Range Resources for the R&R Jones Unit B, 12046 4H with decimal interest 0.00167211. 2. Planning—Division Order Planning Commission recommends approval of an amended division order with Range Resources for the R&R Jones Unit B, 12046 4H with decimal interest 0.00002711. 3. Planning - Memorandum of Understanding Tire and HHW Collection Planning recommends approval of a memorandum of understanding with Pennsylvania Resources Council for a Household Hazardous Waste (HHW) and Tire Collection Event to be held summer 2026 (tentative date June 27). Washington County will be responsible for contributing $8,000 for admin fees and grant match, securing a location, providing volunteers to assist with traffic and material checking, providing signage, barriers, and cones for traffic control, securing any necessary local permits, and assist in advertising for the event. PRC will hire and pay the contracted vendor that handles the materials, collect fees for disposal, provide volunteers, advertise for the event, and complete any permitting and grant writing duties required by the DEP. Waanyga Count of Vag;binqton z Ual FINANCE DEPARTMENT BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris NICK SHERMAN Finance Director CHAIR 95 WEST BEAU STREET— SUITE 430 Ian Scanlon ELECTR WASHINGTON, PENNSYLVANIA 15301 Assistant Finance Director IS VICE CHAIR HAIR LARRY MAGGI PHONE:724-228-6894 PHONE:724-228-6724 FAX:724-228-6941 FINANCE AGENDA FEBRUARY 3, 2026 1. Finance, on behalf of Buildings and Grounds,respectfully requests the Board of Commissioners approve a grant application with the Pennsylvania Historical and Museum Commission for Court House Dome repairs. The grant is in the amount of$100,000 and requires a 50% cash match. 2. Finance, on behalf of Public Safety,respectfully requests the Board of Commissioners approve grant applications with the following: • Range Resources • MPLX • CSX • Enbridge • TC Energy • Norfolk Southern • Energy Transfer These grants, if awarded, will be used to replace outdated rescue equipment and to purchase personal protection and other specialized equipment. HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: CINDY GRIFFIN FROM: ANDREA JOHNSTON DIRECTOR OF HUMAN RESOURCES SUBJECT: AGENDA ITEMS FOR 2/3/26 MEETING DATE: JANUARY 29, 2026 Human Resources respectfully requests the Board of Commissioners approve an updated Privacy and Security Officer Designation Policy. This policy is to designate a Privacy and Security Officer to ensure Washington County is in compliance with the laws and regulations pertaining to the Health Insurance Portability and Accountability Act (HIPAA). Washington County will designate Michael Cruny, Esquire as the Privacy and Security Officer. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT:Agenda Meeting February 3, 2026 1. Children and Youth Services—Provider Agreement Children and Youth Services respectfully requests approval of a provider agreement in the amount of$75,000.00 with Wesley Family Services for placement services. The term of this agreement is July 1, 2025—June 30, 2026, and no additional county funds are required. 2. Human Services—Memorandum of Understanding Addendum Human Services respectfully requests approval of an addendum to the Memorandum of Understanding with Greater Pittsburgh Community Food Bank regarding SNAP Benefits outreach and application assistance. This addendum is to update language in the "Reimbursement for Services Rendered" section of the MOU and is effective January 1, 2026.All other terms and conditions of the original MOU remain unchanged and in full effect, and no county funds are required. 3. Human Services—Ratification of Grant Application Human Services respectfully requests the ratification of the approval to submit a grant application on behalf of the Washington County Correctional Facility to The Pennsylvania Commission on Crime and Delinquency (PCCD) for the 2026 Medication-Assisted Substance Use Treatment Grant Program. This is a two-year grant application with no county match requirement. 4. Human Services—Cooperation Agreement Human Services respectfully requests approval of a cooperation agreement with the Redevelopment Authority of the County of Washington for the Statewide Local Share Account (LSA) Grant that has been approved in the amount of$125,000.00 by the Department of Community and Economic Development (DCED). The term of this agreement is June 23, 2025—June 30, 2028, and no additional county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk NICK SHERMAN,CHAIRMAN - Director of Purchasing ELECTRA JANI$,VICE CHAIR I f Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: JANUARY 29,2026 SUBJECT: AGENDA ITEMS FOR FEBRUARY 03,2026 -MIN#1223 I. BIDS/CONTRACT EXTENSIONS/CHANGE ORDERS A. BID CONTRACT EXTENSIONS/AUTH TO BID 1.Bid Extension-Landscape Supplies—Contract#020723-Landscapes Purchasing,respectfully requests the Board of County Commissioners award the bid for the furnishing,delivering and/or installation of Landscaping supplies for all County buildings to Bell Landscaping dba Cecil Supply LLC,Canonsburg PA. They are the lowest most responsive and responsible bidder meeting specifications based on the"per unit cost" submitted in their bid proposals. If approved,this contract will be effective March 1,2026,through February 28,2027, under the same contract terms&conditions. Any extensions hereafter will incur a 5%annual unit cost increase. 1 2.Bid Extension—Veteran's Markers All Quality Memorial-#020723-Markers Purchasing, on behalf of Veteran's,respectfully requests that the Board of County Commissioners extend the bid contract for Veteran's Markers with All Quality Memorial Markers, Smoketown PA at an estimated annual cost of$16,000.00. If approved,this contract will be effective March 1,2026,through February 28,2027, under the same contract terms&conditions. 3.Bid Extension—Law Enforcement Radio Equipment-#020723-LERadio Purchasing respectfully requests that the Board of County Commissioners extend the bid contract for provision,installation and repairs of Law Enforcement Radio Equipment with Crystal Sounds Systems,McMurray PA at submitted rates for 2026/2027, all other bid conditions remain in full force and effect. If approved,this contract will be effective March 1, 2026, through February 28,2027, under the same contract terms&conditions. B. Authorization to Bid/RFP 1.Record Storage HVAC System& Shelving Purchasing, on behalf of Building& Grounds,respectfully requests the Board of County Commissioners authorize the advertising for bids for an HVAC System& Shelving for the Records Storage Building. 2.BDHS-Forensic Mental Health Purchasing, on behalf of BHDS,respectfully requests the Board of County Commissioners authorize the advertising for Proposals(RFP) for a Forensic Mental Health Transitional Housing program. 3.Emergency Solutions Grant(ESG)—Human Services Purchasing, on behalf of Human Services,respectfully requests the Board of County Commissioners authorize the advertising for Proposals(RFP) for Emergency Solutions focusing on the needs of people experiencing homelessness or a housing crisis. 4.Historical Courthouse Dome Restoration and Repairs Bid Purchasing, on behalf of Buildings and Grounds,respectfully requests the Board of County Commissioners authorize the advertising for Bids for the restoration and leak repairs needed on the Historical Washington County Courthouse Dome. 5.JMPP-Summer 2026 The Purchasing Department,on behalf of Planning,respectfully requests the Board of County Commissioners authorize the advertising of bids for the"Joint Municipal Purchasing Program." 6.Bid-New Public Safety Building Construction Proiect Purchasing,respectfully requests the Board of County Commissioners authorize the advertising for bids for the Construction for the New Public Safety Building. 2 C. Change Order Purchasing respectfully requests the Board of County Commissioners approve the following change orders. 1. Change Order—Fairgrounds Exhibit Hall 1 Restrooms-#022525-Hall 1 RR Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners approve the following change order for the Washington County Fairgrounds Exhibit Hall 1 Restrooms with Fleeher Contracting,LLC., Cecil,PA. This will increase the amount of their current contract to $575,439.84 to be funded from 2023 Local Share Account Grant Funds. C.O. #8—Water Metering Gauge—$594.83 This Change Order has been reviewed and recommended for award by Vince Ley and Jason Theakston,Planning. II. PROFESSIONAL SERVICE AGREEMENTS & CONTRACTS A. Professional Service Agreements 1. Professional Services—A-AIR Company Purchasing, on behalf of Justin Welsh,Building& Grounds,respectfully requests the Board of County Commissioners approve the maintenance renewal with A-AIR Company, Sewickley,PA,for the Crossroads Building quarterly maintenance inspections at a cost of $13,065.00($139 per hr./reg& $173 per hr. OT) for 2026 to be paid from the B&G Operating Budget. If approved,this Agreement will be effective January 1, 2026. Note: This agreement includes quarterly inspections on multiple units including cooling units,boilers,pumps,tanks,condensers,AC Units and Hot water Heaters. 2. OHD Agreement Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners enter into a 5-Year service agreement with OHD,LLLP,Birmingham,AL for a Legacy QuantiFit Gold Service Package for their FIT Testing Machine at a total cost of$6,775.00 funded from Grant monies with the remaining$180 paid for via Act 165 funds. If approved,this Agreement will be effective DOA 2026 and shall be effective for a 60- month term until amended or terminated pursuant to the agreement. Note: The FIT Testing machine provides Fit Testing on their Scott SCBA Masks as well as their MSA Millenium Gas Masks. All staff of DPS and Hamzat Team members are required to undergo this testing. 3 3. Optical Storage Solutions—LANDEX Licenses(21 Licenses) Support Renewal Purchasing, on behalf of the Recorder of Deeds,respectfully requests the Board of County Commissioners approve a Software Support&License Agreement with Optical Storage Solutions,Inc.,of Lebanon PA,for the Washington County Recorder of Deeds,Tax, and Veteran's Office LANDEX System Licensing for a total cost of$16,682.00 for 21 licenses. If approved,this agreement will be effective March 1,2026,through February 28,2027. Cost will be paid from the Departmental Operating budget. 4.American Print Consultants LLC.—Graphics Department Mimaki Solvent Printer/Cutter-State Contract Pricing The Purchasing Department,on behalf of the Planning Commission,respectfully requests the Board of County Commissioners authorize the purchase of a Mimaki SS22 INKS 440CC EcoSolvent Printer for the Graphics Department from American Print Consultants LLC., for the total amount of$16,815.00. This quote represents the only quote for a printer meeting the specifications the Graphics Department listed that includes training, installation and on-site support. 5.Professional Service Agreement-Farmland Appraisal Services-Contract 120622 Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners extend the agreement for Farmland Appraisal Services to Trustmark Real Estate Services,Aliquippa,PA,at a total cost of$3,000.00 per appraisal. If approved,this contract will be effective DOA through December 31,2026. 6.Professional Service-Title and Settlement Services-Contract 011723-Title Settlement Purchasing on behalf of Planning,respectfully requests the Board of County Commissioners extend the agreement for Farmland Title and Settlement services to Marriner,Jones& Fitch of Washington PA,at their 2023 submitted hourly rates. If approved,this contract renewal will be effective January 1,2026, through December 31, 2026. 7. Chem Aqua—Water Treatment Program Agreement Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board of County Commissioners enter into a Water Treatment Program Agreement with Chem- Aqua Inc.,Irving,TX,with local offices, for the Courthouse and Crossroads buildings to be funded from their Operating budget. If approved,this agreement will be effective March 1,2026,through February 28,2027. Note: Supplies as needed, as requested. 8.Bunola Radio Tower Site-License Agreement Purchasing on behalf of Public Safety,respectfully requests the Commissioners approve the License Agreement with CCATT,LLC.,for the Bunola radio tower site for the initial term of 10 years in the amount of$3,800/month with an annual 3% escalation. If approved,this agreement will automatically renew for 4 additional terms of 5 years each unless terminated within 180 days prior to renewal. This agreement has been reviewed by 4 public safety consultants MCP&The County Project Manager. Costs will be paid from the 911 Fund. 9. Claysville Radio Tower Site-License Agreement Purchasing on behalf of Public Safety,respectfully requests the Commissioners approve the License Agreement with CCATT,LLC., for the Claysville radio tower site for the initial term of 10 years in the amount$3,900/month with an annual 3%escalation. If approved,this agreement will automatically renew for 4 additional terms of 5 years each unless terminated within 180 days prior to renewal. This agreement has been reviewed by public safety consultants MCP&The County Project Manager. Costs will be paid from the 911 Fund. 10.Hickory Radio Tower Site-License Agreement Purchasing on behalf of Public Safety,respectfully requests the Commissioners approve the License Agreement with CCATT LLC.,for the Hickory Dob radio tower site for the initial term of 10 years in the amount$4,050/month with an annual 3%escalation. If approved,this agreement will automatically renew for 4 additional terms of 5 years each unless terminated within 180 days prior to renewal. This agreement has been reviewed by public safety consultants MCP&The County Project Manager. Costs will be paid from the 911 Fund. 11.Mt.Pleasant Radio Tower Site-License Agreement Purchasing on behalf of Public Safety,respectfully requests the Commissioners approve the License Agreement with CCATT,LLC. for the Mt.Pleasant radio tower site for the initial term of 10 years in the amount$3,750/month with an annual 3%escalation. If approved,this agreement will automatically renew for 4 additional terms of 5 years each unless terminated within 180 days prior to renewal. This agreement has been reviewed by public safety consultants MCP&The County Project Manager. Costs will be paid from the 911 Fund. 12.North Strabane Radio Tower Site-License Agreement Purchasing on behalf of Public Safety,respectfully requests the Commissioners approve the License Agreement with Diamond Towers II LLC.,for the North Strabane radio tower site for the initial term of 5 years in the amount$1,750/month with an annual 3% escalation. If approved,this agreement will automatically renew for 4 additional terms of 5 years each unless terminated within 180 days prior to renewal. This agreement has been reviewed by public safety's consultants MCP&The County's Project Manager. Costs will be paid from the 911 Fund. 5 III. PA STATE CONTRACT/COSTARS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract.All items are being purchased from the PA State. Contract/Costars. 1.Axon Enterprises Inc/Taser-Firearms,Tasers,Ammunition, Contract#4400026366 Firearms The Purchasing Department,on behalf of the Sheriff,respectfully requests the Board of County Commissioners authorize the purchase of Tasers and accessories from Axon Enterprises, for the total amount of$221,619.67 for 60 months. This purchase will replace current Tasers that are at the end of their useful life. This purchase has been recommended for approval to be paid by Capital. Note: This amount represents a 5-year total savings of$80,551.74 2. Ouadient Inc.—Elections Folder and Sealer- State Contract#4400029666 The Purchasing Department,on behalf of the Elections,respectfully requests the Board of County Commissioners authorize the purchase of a DS-64i Auto Folder,Pressure Sealer and Paper Feeder from Quadient Inc.,for the total amount of$19,947.50. This purchase will drastically increase the efficiency and function of bulk mailings. This purchase is a budgeted item with Elections. Note: All Maintenance and service on site will be free for the first year and$3,300.00 annually thereafter. 3. COSTARS 6—CDW-G NetMotion License Renewal-CAD System Support Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners approve the renewal of NetMotion Complete—Conversion License via vendor CDW-G, Chicago IL. If approved,the cost for renewal will be $48,320.00 for 300 subscription-based licenses and 100 licenses for NetMotion Edge. To be paid from the Public Safety Operating Budget. MIN #1223,Dated 02/05/2026. 6 REDEVELOPMENT AUTHORITY if& A C OF THE COUNTY OF WASHINGTON A G w 90 WEST CHESTNUT STREET,SUITE 700,WASHINGTON,PENNSYLVANIA 15301 PHONE 724-228-6875 FAX 724-250-8431 STEPHEN T.JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAR MAN PAUL SCARMAZZI ELECTRA S.JANIS,VICE CHAIR JEFFREY JONES ROBERT C.GRIFFIN LARRY MAGGI JEFFREY A.MILLS EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: February 3, 2026 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Catfish Creek Tributary Stream Restoration Project No. LS 25-23 This project involves the construction of a rain garden and 530 if of stream bank restoration along an Unnamed Tributary to Chartiers Creek. Completion of the project will reduce flooding and sediment collection by providing an area for water to be stored in the rain garden as well as a better path for water to flow. Estimated Project Cost: $162,500 Funding: $100,000 Local Share Account Funds $ 62,500 East Washington Borough Funds Bid Opening: January 29, 2026 Cross Creek Demolition Project No. CD 24-06 This project involves the demolition and site clearance of 20 Ferguson Street, a blighted residential structure which has been condemned under the Township's Code Enforcement Program. Estimated Project Cost: $10,000 Funding: Cross Creek Community Development Block Grant Funds Bid Opening: January 30, 2026 Project Activity Report Page 2 February 3,2026 Washington Demolition Project No. LS 21-13 & LS 22-17 This project involves the environmental remediation and demolition of the structures located at 83 North Main Street in the City of Washington. Estimated Project Cost: $274,750.00 Funding: $201,609.28 Local Share Account Funds $ 73,140.72 Land Bank or Washington County Blight Mitigation Funds Bid Opening: February 6, 2026 Canton, Chartiers, Cross Creek and Washington Demolition Project No. BMP 25-15 This project involves the demolition and site clearance of residential buildings located at: • 331 Wolf Avenue (Canton Township) • 5 Short Avenue (Chartiers Township) • 2 Cedar Grove Road(Cross Creek Township) • 340 Duncan Avenue (City of Washington) Contractor: David J. Woodhouse Contract Award: $34,600.00 Funding: Washington County Blight Mitigation Funds Award Date: January 30, 2026 Signature