HomeMy WebLinkAbout2026-03-18_Departmental Agendas_Meeting No. 1226 CHIEF CLERK AGENDA
March 17, 2026
SPECIAL ORDER OF BUSINESS:
Proclamation—Developmental Disabilities Month Jennifer Scott, BHDS Admin.
Proclamation—PA 4-H Week Shicla Rea or Clarissa Crist
Penn State Extension
NEW BUSINESS:
Chief Clerk requests the Commissioners adopt a resolution and the approval of an applicable elected
representative, relating to Section 147(f) of the Internal Revenue Code of 1986, as amended,
approving modifications by the Washington County Industrial Development Authority (WCIDA) of
the amortization schedule for the Authority's Student Housing Revenue Bonds, Series 2017A in the
outstanding amount of$23,970,000 for the Student Association, Inc. Project at California University
of Pennsylvania. The parties agree to modify the amortization schedule and maturity of the Bonds
through 2051, and other negotiated modifications for the benefit of the Student Association, Inc., a
Pennsylvania nonprofit corporation. The modifications of these bonds by the Authority does not
pledge the faith, credit, or taxing power of the County and the documents have been reviewed by the
county solicitor.
MEMORANDUM
March 17, 2026
TO: Commissioner Sherman
Commissioner Janis
Commissioner Maggi
FROM: Jason E. Theakston, Planning Director
SUBJECT: Agenda Meeting—March 17, 2026
1. Parks—Grant Application
Planning Commission respectfully requests authorization to submit a grant application
for the Marathon Petroleum Company LP Community Investment Sustainability Grant
for$25,000. This grant will offset costs for a shore stabilization project at Cross Creek
Lake, in partnership with the PA Fish and Boat Commission.
2. Planning—Grant Application
Planning Commission respectfully requests authorization to submit a grant application
to DCNR in the amount of$250,000 for Phase 1 utility work at Cross Creek County
Park, specifically for installing a water meter pit and water line from the Park Boundary
to the Park Well House. This work will be completed in anticipation of Phase 2 utility
work, which includes county-funded PA American supply line and tap-in and future
park development. The total estimated cost is $506,152.00. The resolution authorizes
the grant submission and the Chair of the Board of Commissioners to sign relative
documents, as well as documents the 50%match commitment of$250,000.
3. Parks and Recreation—Mingo Hay Lease
Planning Commission recommends approval of a hay lease with Barbara Campbell for
designated fields in Mingo Creek County Park. The hay must be cut by October 15,
2026, and for every 4 bales of hay, Washington County will receive 1 bale. The term
of this lease is January 1, 2026, to December 31, 2029.
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S.Janis,Vice Chair
Commissioner Larry Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting March 18, 2026
1. Behavioral Health and Developmental Services —Provider Agreement
Behavioral Health and Developmental Services is respectfully requesting the approval of a
provider agreement with Chatham University to provide the Intellectual Disabilities service
of the IM4Q Program for the period of July 1, 2025, through June 30,2026. The contract
authorization amount is $36,186.00 and no additional county funds are required.
2. Behavioral Health and Developmental Services —Provider Agreement
Behavioral Health and Developmental Services is respectfully requesting approval of the
following provider agreement with Center for Community Resources to provide the Early
Intervention Service of Service Coordination for the period of March 1, 2026, through June
30, 2026. The contract authorization amount is $40,000.00 and no additional county funds
are required.
3. Behavioral Health and Developmental Services —Mid-Year Contract Adjustment:
Behavioral Health and Developmental Services is respectfully requesting approval of a mid-year
contract adjustment agreement with The Western PA School for the Deaf for the period of July
1, 2025, through June 30, 2026. No additional county funds are required.
ORIGINAL ADJUSTED
AMOUNT AMOUNT
$12,000.00 $ 24,000.00
4. Human Services — Grant Application
Human Services respectfully requests approval to submit an application for the Fiscal Year
2027 Fetterman Appropriation Funding Grant in the amount of$500,000.00 to support the
development of the Mon Valley Wellness Center. No county funds are required.
5. Human Services —Avella Wellness Center Provider Memorandums of Understanding
Human Services is respectfully requesting the approval of the following provider
Memorandums of Understanding for the period of March 19, 2026,through March 19,
2027. No county funds are required.
PROVIDER
Centerville Clinics,Inc.
Positive Recovery Solutions, LLC
6. Human Services -Avella Wellness Center Provider Sublease Agreement
Human Services respectfully requests the approval of the following provider Sublease
Agreement with ARS Treatment Centers, P.C., d/b/a Crossroads Treatment Center for the
period of March 19, 2026, through March 19, 2027. No county funds are required.
WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk
NICK SHERMAN,CHAIRMAN Director of Purchasing
ELECTRA JANIS,VICE CHAIR Phone: 724-228-6729
LARRY MAGGI ,=
(724)228-6724 WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK,DIRECTOR OF PURCHASING
DATE: MARCH 12, 2026
SUBJECT: AGENDA ITEMS FOR MARCH 18,2026-MIN#1226
I. Bids and RFPs
A. Bid Contract Extensions
1.Bid Extension—Tires—Contract#032624-Tires
Purchasing,respectfully requests the Board of County Commissioners award the bid for
various tires for Washington County vehicles to West Tire,Washington PA,at their"per
unit"costs and"percentage discount off list price"as submitted in their bid.
If approved, this contract will be effective April 1,2026, through March 31,2027,with the
option to extend for an additional one(1)one(1)year terms unless terminated by providing a
thirty-day written notice. This bid is being awarded to the lowest most responsive and
responsible bidder meeting the specifications.
Bid responses were reviewed and recommended for award by the Build& Grounds (Garage)
and the Purchasing Department.
2. Bid Award—Outdoor Equipment,Maintenance& Supplies-Contract#032624-OER
The Purchasing Department respectfully requests the Board of County Commissioners award
the"Outdoor Equipment,Maintenance&Supplies bid to the following vendors;
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• Contractors Connection, Washington,PA—Various T&M Rates as Needed, Discounts
• Murphy Family Inc.,Washington,PA-$100.00/hourly rate on Kubota Equipment
• Middletown Tractor Sales Washington PA—John Deere T&M rates,purchases
If approved,this contract will be effective April 1,2026,through March 31, 2027,with the
option to extend for one(1) additional one-year periods unless otherwise terminated
pursuant to thirty day written notice. This bid is being awarded to the lowest most
responsive and responsible bidders meeting specifications.
B. Authorization to Bid
1.Bid—Office Supplies
Purchasing,respectfully requests the Board of County Commissioners approve the
advertising for office supplies.
C. Change Orders
Purchasing respectfully requests the Board of County Commissioners approve the following
change orders.
1. Change Order#4—Courthouse Square Shoring-#082525-CHS Shoring
Purchasing, on behalf of Joe Bendik,WC Project Manager,respectfully requests the Board
of County Commissioners approve the following change order for the Washington
County Courthouse Square Shoring Project with JG Contracting Company Inc.,
Carnegie,PA. This will increase the amount of their current contract to$1,732,647.80 to be
funded by the Bond.
This Change Order has been reviewed and recommended for award by Joe Bendik,Project
Manager and Mike Gorman,NAI Burns Scalo.
Change Order#4—Obstruction Time on Tiebacks/Anchors—$17,237.50
2. Change Order#3—Proiect 25 Radio Proposal: #062524-Radio RFP Radio System
Purchasing on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the following change order from Motorola Solutions,Inc.for
the Washington County Project 25 Radio System. This third change order will bring the
total contract value to $26,380,072.73
Change Order#3—P25 Radio and Network Shelters This Change Order is for three
P25 radio&network equipment shelters, generators&tanks including delivery,
construction,&installation- $1,147,210.00
This Change Order will be paid from the General Fund and has been reviewed and
recommended for award by Joe Bendik, WC,Project Manager.
II. AGREEMENTS & CONTRACTS
A. Professional Service Agreements
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1. Cloud Services-Contract#093015-RFP-Server
Purchasing, on behalf of Carrie Fundy, Director of Information Technology, respectfully
requests the Board of County Commissioners approve an agreement with Aspire
Technology Partners,Eatontown,NJ,for the provision of DUO MFA Setup and
Configuration providing a Multifactor for the County's Email,VPN and Privileged access
which would be Remote Desktop services for 949 users across the County campus.
If approved,this agreement will be effective May 1,2026,through March 14,2027,at a total
cost of$18,552.95 funded from the IT Operating Budget.
Note: This System will help to prevent unauthorized access to our network by prompting an
additional code or methods of verification and represents a 48% cost decrease from our
current vendor.
2.Autopsy Consultant Services Master Services Agreement UPMC
Purchasing, on behalf of Tim Warco, County Coroner,respectfully requests the Board of
County Commissioners approve an agreement for Autopsy Services with UPMC
Presbyterian Hospital,Pittsburgh,PA for autopsy consulting and laboratory services.
The County shall compensate the Autopsy Technician by paying a fee as follows:
a. $1,400—Outside Neonate Brain/Neuropath
b. $1,400—Outside Adult Non-Neurodegenerative Brain/Neuropath
c. $1,800—Neurodegenerative—University of Pittsburgh Brain Bank Lab Fee
If approved,this agreement will be effective through December 31, 2026 according to the
existing terms and conditions and may be renewed year to year by mutual consent of both
parties,unless otherwise terminated pursuant to the terms of this Agreement.All services will
be charged to the Coroner's Budget.
3.Hazard Mitigation Plan
Purchasing, on behalf of Jerry Coleman,Public Safety,respectfully requests the Board of
County Commissioners approve a professional services agreement for a Hazard
Mitigation Plan to MCM Consulting Group,Inc. ("MCM"),State College,PA at a cost
of 48,575.00,based upon their significant experience in Pennsylvania.
If approved, this agreement will be effective, DOA with a completion date of March 31,
2027. This PLAN will be at no cost to the County with PEMA paying the 25%match.
4.Daikin Applied—Preventative Maintenance
Purchasing, on behalf of Buildings and Grounds,respectfully requests the Board of
County Commissioners approve a five-year Preventative maintenance agreement with
Daikin Applied,Monroeville,PA,to cover the McQuay Chiller(Courthouse).This will
include two (2)preventive maintenance visits,including reports, each year.
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2026-2027 - $15,096.00
2027-2028 - $7,356.00
2028-2029 - $7,728.00
2029-2030 - $8,124.00
2030-2031 - $8,532.00
If approved,the total charges will be paid via the Building Maintenance Operating budget.
5.Washington County Correctional Facility—Jefferson County Agreement
Purchasing, on behalf of Warden Fewell,respectfully requests the Board of County
Commissioners enter into an agreement with Jefferson County for the provision of housing
Washington County's Juvenile inmates on an as needed basis as per the contract
conditions including$300.00 per Juvenile inmate,per day, $85.00 per hour/per officer for
transports plus any medical expenses to be paid from their Operating budget.
NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION
BOARD APPROVAL.
6.Remington &Vernick Engineers
Purchasing,respectfully requests the Board of County Commissioners approve a
Professional Service Agreement with Remington &Vernick Engineers for engineering
services according to their 2026/2027 hourly rates submitted.
If approved,this agreement will be effective May 1,2026,through April 30, 2027 with the
option to renew upon mutual approval year to year unless otherwise terminated pursuant to
the agreement.
7. OMNIA Agreement-Cintas Mats&Uniforms Agreement Consolidation
Purchasing, on behalf of Justin Welsh,Director of Building and Grounds and other
County Departments,respectfully requests the Board of County Commissioners approve a
new consolidated Agreement with Cintas Corporation,Bridgeville PA, for various mats
and products for rent, clean and rotation.This agreement will bring the County's various
agreements for the Parks,Building and Grounds,Human Services Avella and the Airport and
join them to one master agreement to lock in cost savings and prevent price increases.
If approved,this addendum will be effective DOA through December 2026,under the
original agreement terms&conditions.
8. Software Support&Maintenance—Authorization to Pay RBA Invoice
Purchasing, on behalf of IT,respectfully requests the Board of County Commissioners
approve the following RBA invoice totaling$33,899.70 for Annual Software
Maintenance Renewals and Services.
• RBA Professional Data-Systems and new software upgrades-Information
Technology uses this software for Informix and RBA software. If approved,this agreement
will be effective January 1,2026,through December 31,2026.
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• RBA Professional Data Systems—GUI Client Software Maintenance, Information
Technology uses this software for Informix and RBA software. If approved,this agreement
will be effective January 1,2026,through December 31,2026.
• RBA Professional Data Systems-Tax Assessment Maintenance, Information
Technology uses this software for Informix and RBA software. If approved,this agreement
will be effective January 1,2026,through December 31,2026.
III. DONATION
A. Donation Resolutions
1.TRAILER
The Purchasing Department, as per Section 1805 of the County Code governing the sale or
disposition of personal property of the County,respectfully requests the Board of County
Commissioners authorize the resolution for the donation of A 2016 Hyline Camping
Trailer to be utilized by Washington County Public Safety for Fire rescue training who
has completed the"Application to Submit Donations"application and have met all required
criteria.
III. PA STATE CONTRACT/COSTARS
A. COSTARS/DGS
Purchasing respectfully requests the Board of County Commissioners approve the following
purchases from the PA State Contract. All items are being purchased from the PA State.
Contract/Costars.
1. STATE CONTRACT 4400028327/Grounds Keeping Equipment
Purchasing, on behalf of Flood Control,respectfully requests the Board of County
Commissioners approve the following purchase:
• Kubota F-Series Diesel Mower and attachments-$26,138.55
The proposed purchase would be utilized by the Parks department that will replace a 2003
Kubota mower. The proposed purchase is in accordance with the pricing on PA State
Contract and therefore does not require bidding. The proposed vendor is Murphy Family,
Inc.of Washington,PA.The total cost will come from Gas& Oil monies.
2. State Contract 4400020078 Agricultural/Grounds Keeping Type Equipment
Purchasing, on behalf of the Planning Commission,respectfully requests the Board of
County Commissioners authorize the purchase of a Ranger SP570 UTV for use by the
Parks Department.The approximate cost is $26,403.12.The equipment is being purchased
via Best Line Equipment of State College,PA, and will be used primarily at Cross Creek
Park The equipment is covered under PA State Contract 4400028310 and therefore does not
require bidding.Funding will come from proceeds from the MPLX Cross Creek
Development with supplemental funds from Oil and Gas?
MIN#1226, Dated 03/19/2026.
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