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HomeMy WebLinkAbout2026-05-05_Departmental Agendas_Meeting No. 1229CHIEF CLERK AGENDA May 5, 2026 SPECIAL ORDER OF BUSINESS: Proclamation — Corrections Employee Week Proclamation — National Police Week Proclamation — Older Americans Month Jeff Fewell, Warden Anthony Andronas, Sheriff Connie Clutter, Vice President, Wash. Co. Subarea Advisory Council NEW BUSINESS: Chief Clerk requests the Commissioners approve the reappointments of Scott Putnam and Sharon Russell to the Transportation Authority Board. Chief Clerk requests the Commissioners approve the creation of the Washington County Sportsmen's & Outdoor Recreation Advisory Council (WCSORAC). Chief Clerk requests the Commissioners adopt a revised resolution certifying the local match for state operations financial assistance for the Washington County Transportation Authority, for fiscal year 2025-2026, in the amount of $228,721. Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, requests the Commissioners approve an amendment and revisions to the Community Development Block Grant (CDBG) Program which are part of the county's consolidated and annual action plan. Chief Clerk requests the Commissioners adopt a resolution and approve TEFRA financing, relating to Section 147(f) of the Internal Revenue Code of 1986, as amended, in an aggregate principal amount not to exceed $7,500,000, by the Moon Industrial Development Authority for the undertaking of a project by Verland and its affiliates for group homes throughout Southwestern Pennsylvania. The modifications by the Authority do not pledge the full faith and credit or the taxing power of the county and the documents have been reviewed by the bond counsel and the county solicitor. This approval also designates the Chairman of the Board as the applicable elected representative for the county. MEMORANDUM May 5, 2026 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting — May 5, 2026 1. Planning — Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Burkett G Unit 4H, with the decimal interest 0.00969434. 2. Planning — Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Burkett F Unit 2H, with the decimal interest 0.00160101. 3. Planning — Division Order Planning Commission recommends approval of an amended division order with Range Resources for the Burkett H Unit 11H, with the decimal interest 0.01818563. 4. Liquid Fuels — Chartiers Bridge #64 Deed of Easement: Planning recommends approval of a permanent and temporary construction easement with Daniel T. Jungo, Clark T. Jungo, and Henry T. Jungo at a payment of $20,000 for the replacement of Chartiers Creek Bridge No. 64. Costs will be paid 100% Federal. 5. Parks and Recreation — Tourism Grant Planning Commission respectfully requests ratification and acceptance of a Tourism Promotion Agency Grant in the amount of $14,000 for the Cross Creek Shore Stabilization project. This grant will supplement additional awarded grant funding to offset costs for the project. The project will be completed in partnership with the PA Fish and Boat Commission. ,ryasnyge Countp of Vaobinatonxt Ual z �� FINANCE DEPARTMENT BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G. Petris NICK SHERMAN Finance Director CHAIR 95 WEST BEAU STREET — SUITE 430 Ian Scanlon ELECTRAJ WASHINGTON, PENNSYLVANIA 15301 Assistant Finance Director VICE CHAIRR LARRY MAGGI PHONE: 724-228-6724 PHONE: 2 FAX: 724-2-228-6941 4 6941 FINANCE AGENDA May 5, 2026 1. Finance respectfully requests the Board of Commissioners approve a renewal agreement with Highway Safety Network, Inc. for the District 12-0 Community Traffic Safety Network program. The agreement will be for the period of October 1, 2026 through September 30, 2027, and is contingent upon funding from the Pennsylvania Department of Transportation. No county funds are required. 2. Finance, on behalf of the Courts, respectfully requests the Board of Commissioners approve a renewal agreement with the Washington Drug and Alcohol Commission, Inc. for the Saturday Teen Education Program (STEP). The agreement is in the amount of $30,395, and will be for the period of May 1, 2026 through April 30, 2026. This will be fully funded from Act 198 Substance Abuse and Education and Demand Reduction monies. HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: CINDY GRIFFIN FROM: ANDREA JOHNSTO DIRECTOR OF HUMA RESOURCES SUBJECT: AGENDA ITEMS FOR 5/5/26 MEETING DATE: APRIL 30, 2026 Human Resources respectfully requests the Board of Commissioners approve a grant application with PA Counties Risk Pool for the 2025-2026 loss prevention grant program. The grant application is in the amount of $22,797.84 and will be used to purchase 6 new AED's with replacement pads, cabinets, and battery service. These will be located throughout the County parks. This will provide safety to members of the public who utilize our County parks, in the event that they may experience cardiac arrest. Human Resources respectfully requests the Board of Commissioners approve an agreement letter between the County and SEIU Local 668 - Residual, in particular 911 Telecommunication Officers. This agreement letter will enable both parties to establish a pay scale for 911 Telecommunication Officers in the next round of collective bargaining negotiations. The current Collective Bargaining Agreement provides for a $2.00 per hour increase to all 911 Telecommunication Officers in 2026; no pay increase in 2027; and a 3% increase in their hourly wage in 2028. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S. Janis, Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT: Agenda Meeting May 5, 2026 1. Children and Youth Services — Provider Agreement Children and Youth Services respectfully requests the approval of a provider agreement with The LeMoyne Community Center for preventative education, resource connection, and supportive programming services for parents of children enrolled in LMCC programs for the period of April 1, 2026, through June 30, 2027. The contract authorization amount is $150,000.00 and no additional county funds are required. 2. Children and Youth Services — Provider Agreement Children and Youth Services respectfully requests the approval of a provider agreement with Genesis Home of New Beginnings for structured residential supervision for children ages 5- 12 requiring out -of -home placement due to trauma exposure, behavioral dysregulation, developmental vulnerability, family instability, or safety concerns for the period of April 1, 2026, through June 30, 2027. The contract authorization amount is $375,000.00 and no additional county funds are required. 3. Behavioral Health and Developmental Services — Provider Agreement Behavioral Health and Developmental Services respectfully requests the approval of a provider agreement with The Mental Health Association for the purchase of a home and other start-up costs associated with the 90-Day Re-Entry/Transitional Housing Program for the period of May 1, 2026, through June 30, 2026. The contract authorization amount is $410,000.00 and no additional county funds are required. 4. Human Services — Addendum Agreement Human Services respectfully requests the approval of an addendum agreement with Greater Pittsburgh Community Food Bank for the administration of the State Food Purchase Program (SFPP) for the period of July 1, 2025, through June 30, 2026. The contract authorization amount will be increased from $300,000.00 to $330,009.56. All other terms and conditions of the original agreement remain unchanged and in full effect, and no additional county funds are required. 5. Human Services — Memorandum of Understanding Addendum Human Services respectfully requests approval of an addendum to the Memorandum of Understanding with Greater Pittsburgh Community Food Bank regarding SNAP Benefits outreach and application assistance. This addendum is to update language in the "Matching Funds Requirement" section of the MOU and is effective January 1, 2026. All other terms and conditions of the original MOU remain unchanged and in full effect, and no additional county funds are required. 6. Human Services — Purchase of Service Agreement Human Services respectfully requests the approval of a purchase of service agreement with Alliance for Nonprofit Resources, Inc. for the licensing and maintenance of their E-System software for the period of July 1, 2026, through June 30, 2027. The contract authorization amount is based on the number of users but will not exceed $23,900.00 and no additional county funds are required. WASHINGTON COUNTY COMMISSIONERS: NICK SHERMAN, CHAIRMAN ELECTRA JANIS, VICE CHAIR LARRY MAGGI (724) 228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET, SUITE 430 WASHINGTON, PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: MAY 01, 2026 SUBJECT: AGENDA ITEMS FOR MAY 05, 2026 - MIN#1229 BIDS/PROPOSALS AWARDS/EXTENSIONS A. RFP/Bid Contract Awards Randy Vankirk Director of Purchasing Phone: 724-228-6729 randy.vankirk@washcopa.gov REV# 1 1. Mingo Creek County Park Mini Golf — 032626-MGC RFP — Adventure Golf & Sports Purchasing, on behalf of Planning, respectfully requests the Board of County Commissioners award the RFP for Mingo Creek County Park Mini Golf Course, at an estimated total cost of $318,595.00 for the course and equipment package with the option of including water features for $131,121.00. If approved, this contract will be effective on the Date of Execution through completion of the project defined scope of services. This RFP award is contingent upon the results of the topographical survey and successful contract execution. 2. Solid Waste Management Plan Consulting — 032626-SWM RFP — MSW Consultants Purchasing, on behalf of Planning, respectfully requests the Board of County Commissioners award the RFP for Solid Waste Management Plan Update Consulting, to MSW Consulting of Orlando, FL at an estimated total cost of $64,000.00 for an estimated 410 hours. All additional services will be at MSW's submitted hourly rates as approved. If approved, this contract will be effective on the Date of Execution through completion of the project defined scope of services and all required plan updates. B. Authorization to Bid 1. RFP — Healthcare Services Purchasing, on behalf of Human Resources, respectfully requests the Board of County Commissioners authorize the advertising for Healthcare Services proposals. 2. New & Used Furniture — Additional Vendors Bid Purchasing respectfully requests the Board of County Commissioners authorize the advertising for new and used furniture bids at discount to give the County additional options. 3. County Uniforms and Clothing Bid Purchasing respectfully requests the Board of County Commissioners authorize the advertising for County Uniforms, as our current agreement with Trapuzzano's is in its final extension. II. AGREEMENTS & CONTRACTS A. Professional Service Agreements 1. Software Maintenance/Renewal SmartNet Purchasing, on behalf of Public Safety, respectfully requests the Board of Commissioners approve the renewal of the Cisco Smartnet Maintenance Renewal from SynergIT, of Pittsburgh, PA, at a total cost of $25,793.33, for the purpose of protecting our key operating components. Funding will be from their Operating Budget. 2. Switches/Wireless Connectivity Crossroads Building The Purchasing Department, on behalf of Information Technology, respectfully requests the Board of County Commissioners authorize the Mist renewal Agreement for switches/wireless connectivity for the entire Crossroads Building. This purchase will be from SHORTESTPATHFIRST, Reston VA at a total 5-Year Cost of $101,707.41. Capital Funding has been recommended. Note: This subscription covers all the wireless access points and switches. The five-year quote represents approximate $70K savings with all the discounts. 3. Motorola Solutions — E911 Call Works 6-Month Extension Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve an Agreement with Motorola Solutions, Linthicum, MD, in the amount of $46,908.00 to support our call handling equipment as the County migrates to next generation 911 call delivery. If approved, this support agreement will be effective from April 1, 2026, through September 30, 2026. 4. PO Request - E Finley/Simpson Store Tower Site Structural Modifications SBA Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve a Purchase Order Request Authorization with SBA Communications, Boca Raton, FL in the amount of $24,291.00 for structural modifications to the Simpson Store/East Finley Radio Tower Site. If approved, this authorization will be in effect throughout the modification scope of work. The funds are budgeted in monies for Tower Site modification and upgrade work. 5. Cisco Smartnet Software Maintenance/Renewal SynergIT Purchasing, on behalf of Public Safety, respectfully requests the Board of Commissioners approve the renewal of the Cisco Smartnet Maintenance Renewal from SynergIT of Pittsburgh, PA, at a total cost of $25,793.33, for the purpose of protecting our key operating components. If approved, this renewal will be in effect June 1', 2026, through May 31, 2027. 6. Cisco Switches, Hardware ParkView Renewal Synera Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve an Agreement renewal with SynergIT,of Pittsburgh PA in the amount of $5,813.10 to support our hardware monitoring and switches via ParkView. If approved, this support agreement will be effective from May 1, 2026, through April 30, 2027. 7. VMWare Renewal — CvberAdvisors Partnered with Syner2IT Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve an Agreement renewal with CvberAdvisors of Maple Grove in the amount of $23,040.00 for our VMWare renewal, hardware/software support. If approved, this support agreement will be effective June 20, 2026, through June 19, 2027. 8. Joel Braun — Photography Purchasing respectfully requests the Board of County Commissioners approve a Professional Service Agreement for Photography Consulting Services with Joel Braun, Claysville, PA. This agreement will be on an as needed basis for Countywide photography with the rates provided with a not to exceed of $3,500.00. If approved, this agreement will be effective DOA and continue year to year unless otherwise terminated pursuant to a 30-day written notice. 9. GOVAI (Formerly CDIBTM) — Case Management Database Operation Purchasing, on behalf of Adult Probation and Court Administration, respectfully requests the Board of County Commissioners approve an Agreement with GovAI Software Solutions LLC of Enola PA, in the amount of $30,600.00 for software renewal, licensing and support. If approved, this support agreement will be effective retroactively to January 1, 2026, through December 31, 2026, and will be paid from Act 35 fees. B. Bid/State Contract Purchases 1. Fleet Management Services— Contract #112520-Fleet Purchasing, on behalf of Sheriff Andronas, respectfully requests the Board of County Commissioners approve the leasing of the following two vehicles under our Fleet Management Contract with BBL Fleet, Bridgeville, PA. * 2026 Dodge Durango. Total price of the leased vehicle will be $47,950.00, plus upfit. * 2026 Ford Police Interceptor Utility (K8A) AVM. Total price of the leased vehicle will be $53,289.90, plus upfit. Note: The Vehicle's will replace two end of life vehicles. 2. Total Security Solutions — Costars 40 Pricing State Contract #040-E22-162 —Glass Purchasing, on behalf of the Sheriff's Department and Court Administration, respectfully requests the Board of County Commissioners approve the purchase, delivery, framing, installation and submittals for ballistic glass for a large desktop system and two column systems for enhanced safety and security. Total estimated cost to the County will be $41,448.00 with an option to accept an add alternate in the amount of $8,984.00 (with mutual approval) for increased protection level and is to be paid from Act 13. Note: This purchase is recommended for the opening of the Main Courthouse Doors 3. JB Mechanical Inc. — Costars 8 Pricing State Contract #008-E23-1201— AAON Sealing Purchasing, on behalf of Buildings & Grounds, respectfully requests the Board of County Commissioners approve the cleaning, metal work, sealant coating, and refill of the AAON HVAC unit at the Crossroads building. Total estimated cost to the County will be $46,000.00. Note: This purchase is recommended for the urgent improvement of the unit and life extension as the replacements are on nearly 12-month lead times. C. Pennsylvania Department of General Services Public Procurement Bidding Thresholds 1. Updated PA DGS Bidding Thresholds Purchasing, respectfully requests the Board of County Commissioners approve and adopt the following updated bidding thresholds according to the Department of Labor and Industry updated guidelines: ■ Purchases Requiring No Formal Bidding, Quotations ■ Under $13,200.00 ■ The County will still often seek two to three quotes under this threshold to ensure competition and the best pricing possible. ■ Purchases Requiring Three Written/Telephonic Quotes 0 $13,200.00 - $24,500.00 ■ Purchasing Requiring Formal Bidding/Public Notice/State Contract ■ $24,500.00 and above MIN #1229, Dated 05/07/2026. 4 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON AA C �V ��f 90 WEST CHESTNUT STREET, SUITE 700, WASHINGTON, PENNSYLVANIA 15301 RC W PHONE 724-228-6875 FAX 724-250-8431 STEPHEN T. JOHNSON www.racw.net COUNTY COMMISSIONERS DARYL W. PRICE redevelopment@racw.net NICK SHERMAN, CHAIRMAN PAUL SCARMAZZI ELECTRA S. JANIS, VICE CHAIR JEFFREY JONES ROBERT C. GRIFFIN LARRY MAGGI JEFFREY A. MILLS EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: May 5, 2026 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Washington County CDBG Program RACW requests that the County Board of Commissioners adopt a resolution approving a proposed amendment and revisions for Fiscal Years 2022-2025 of the Community Development Block Grant Program which are part of the County's Annual Action Plans. Proposed Resolution attached Independence and Washington Demolition Proiect No. BMP 26-01 This project involves the demolition and site clearance of the following residential structures: 16 Morningside Drive, Independence 1095 Jefferson Avenue, Washington 1099 Jefferson Avenue, Washington 305 Ridge Avenue, Washington Contractor: 84 Recycling, Inc. Contract Award: $43,800.00 Funding: Washington County Blight Mitigation Funds Award Date: April 28, 2026 Washington Demolition Project No. CD 25-17 This project involves the demolition and site clearance of the following residential structures: 293 Locust Avenue 2491/z Elm Street 40 Victoria Street 475 Ewing Street 447/449 Extension Avenue 553 Delaware Avenue 590 West Chestnut Stret 1060 Summerlea Avenue Estimated Project Cost: $100,000.00 Funding: City of Washington Community Development Block Grant Funds Bid Opening: May 12, 2026 Signature RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF WASHINGTON APPROVING AN AMENDMENT AND REVISIONS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHICH ARE PART OF THE COUNTY'S CONSOLIDATED AND ANNUAL ACTION PLANS WHEREAS, under Title I of the Housing and Community Development Act of 1974, as amended, the Secretary of the U.S. Department of Housing and Urban Development is authorized to extend financial assistance to communities for activities which will benefit low- and moderate - income persons, eliminate or prevent slums or urban blight, or address other urgent community development needs; and and WHEREAS, the County of Washington is an eligible grantee under the CDBG Program; WHEREAS, in the course of administering the CDBG Program, a certain Amendment and Revisions are required for Fiscal Years 2022-2025; and WHEREAS, the County of Washington has prepared the Amendment and Revisions for the County's 2022-2025 Consolidated and Annual Action Plans; and WHEREAS, the County of Washington has advertised a notice regarding its intention to act upon the Amendment and has made it available for public review and comment prior to the public meeting at which it was to be considered; and WHEREAS, having given the citizens of Washington County an opportunity to make known their position with regard to the Amendment and further having given thorough consideration to applicability to continued program implementation, the Board of Commissioners of the County of Washington, Pennsylvania, wishes to approve the proposed Amendment and Revisions. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Washington, Pennsylvania, that the Amendment and Revisions dated May 7, 2026 for Fiscal Years 2022-2025 of the Community Development Block Grant Program which are part of the County's Consolidated and Annual Action Plans are hereby approved and furthermore the Chairman of the Board of Commissioners is authorized to execute on behalf of the County all documents relating to the approved Amendment and Revisions. Resolved and adopted this 7th day of May, 2026. ATTEST: Cynthia B. Griffin, Chief Clerk APPROVED as to FORM and LEGALITY: Gary Sweat Law Offices Gary L. Sweat, Esquire Washington County Solicitor Per Minute: # Dated: WASHINGTON COUNTY BOARD OF COMMISSIONERS M. Nick Sherman, Chairman By: Electra S. Janis, Vice Chair Larry Maggi, Commissioner COUNTY OF WASHINGTON, PENNSYLVANIA Substantial Amendment & Budget Revisions to 2022-2025 Annual Action Plans May 7, 2026 Project Municipality Project Original Budget New Explanation Number Budget Change Budget Community Development Block Grant (CDBG) Program CD 22-11 iMonongahela Sidewalk Reconstruction $113,300.00 ($33,812.90) $79,487.10 Project complete - finalize budget/funding Revision CD 23-02 Carroll Demolition $65,600.00 $792.98 $66,392.98 Project complete - finalize budget/funding Revision CD 23-24 Countywide Home Rehabilitation $480,000.00 $18,936.59 $498,936.59 Project complete - finalize budget/funding Revision CD 24-01 Amwell Street Reconstruction $64,500.00 $22,766.67 $87,266.67 Project complete - finalize budget/funding Revision CD 24-02 Bur ettstown Street Reconstruction $110,000.00 $34,398.70 $75,601.30 Project complete - finalize budget/funding Revision CD 24-14 Morris Street Reconstruction $71,000.00 $21,656.21 $92.656.21 Project complete - finalize budget/funding Revision New project. Improve township public building located at 2 Mine Road, Marianna to house community center and municipal offices. CD 25-23 Marianna Public Facility $0.00 $80,000.00 $80,000.00 Improvements will provide building access for disabled persons by modifying building entrances Substantial Amendment and doors, creating accessible parking, and improvements to community center and public space.